How to find out the composition of a joint stock company and obtain an extract from the register

Some companies attract funds from outside, taking them from individuals or legal entities. In return, they give a share of their enterprise, the right to which is confirmed by a security - a share. From this moment on, the partner becomes a co-owner - a shareholder. If desired, you can sell this share of the enterprise to another interested party, but only through an intermediary - a broker. To streamline the change of owners, it is necessary to maintain a register of shareholders. This is occupied by the “holder”. Its role is played by an accredited legal entity that stores information as a state secret. Therefore, it is almost impossible to find out the composition of shareholders (we will provide a letter from the Federal Tax Service below).

What is a shareholder register

This concept includes complete information about the joint-stock company: the size of the authorized capital, the number, par value of shares, data on dividends paid and details of completed transactions in securities. This also includes a detailed list of shareholders who own shares in one company. The register contains not only a list, but also detailed information about each person: his full name, passport details and address, the number and type of shares owned by a member of the joint-stock company, etc.

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The purpose of the document is quite simple: the register is compiled to create a complete picture of the organization’s activities, as well as all its owners. Thanks to the availability of such data, it allows interested parties to quickly find out the state of affairs at the enterprise, including financial affairs for a given period of time.

Requirements for the applicant

When a request is made, the citizen responsible for creating the register of shareholders must verify the identity of the person submitting the request. For this purpose, the owner of securities must take with him documentation to verify his identity: passport or driving license, military ID. If the request is sent through an authorized citizen, he must have with him a power of attorney, drawn up according to the criteria specified by law.

The court, which may receive a document with other information:

• about the mortgagee: full name of an individual or the full name of a legal company. Information contained in the identity card or registration certificate;
• about pledged securities: their issue number, quantity, type and category. Issuer information. Information regarding the personal account to which the shares are assigned. Number and number of the pledge agreement. Conditions of the executed contract.

The extract is provided to the citizen who owns the shares and who can confirm his identity

Why might you need an extract?

To date, securities issued by the organization do not have documentary evidence, incl. and certificate.

Data on assets is reflected only in the personal account of the owner of the shares. In order to receive confirmation of ownership, the holder of securities should contact the registrar of shares for the corresponding extract.

An extract may be needed for a variety of reasons. First of all, for the shareholder himself to clarify the number of shares owned by him, in addition, it happens that such a document is required to be submitted to the tax service, other government agencies, as well as bank credit institutions.

Deadlines

The maximum period required for issuing an extract should not be more than five working days from the date of registration of the relevant request. When the list of information is controlled by a qualified registrar, the provision of an extract is made on a paid basis (with the exception of an extract for the initial public offering of shares - it is given without payment).

Note! As for enterprises, they cannot demand payment for the provision of this documentation.

The extract must be provided no later than 5 days after the request

What is the difference between an extract and a copy?

At first glance, it may seem that these two documents are equivalent. It's a delusion. There is one, but very significant difference between them. Despite the fact that they duplicate the text of a document, an extract, unlike a copy, contains only some part of it. In this case, the extract may include several excerpts from the document that are relevant in a particular situation (when creating such an extract, it is important to meet only one condition: that it does not distort the essence of the main paper).

Thus, the extract allows you to hide that section of the document that is not intended for a wide audience, since it contains a trade secret or personal data of a person. That is why extracts are widely used when it comes to information about a company, its owner or staff representative.

Features of the extract

An extract from the register of shareholders has other peculiarities. In particular, it is issued exclusively upon request from the owner of the shares on the date specified in the application (“retroactively” it will not be possible to receive it).

It necessarily contains information about all the shares that are registered with the applicant, so it will also not be possible to conceal the presence of any securities.

Moreover, all data reflected in the extract is purely informational in nature, i.e. this operation is not indicated either in the registration journal or on the person’s personal account.

Order form

In order to be provided with a document containing data regarding shares, you must send a written order to the registrar.

They are directed in the following ways:

• on one's own;
• via mail;
• through a trusted person.

Requirements that the document must meet.

1. Accurate filling, all words must be written in clear handwriting.
2. You must not allow dirt in the paper, make mistakes, or correct anything.
3. It is mandatory for a registered citizen to confirm the document with a signature.
4. The applicant's full name must be entered. Information from the identity card for individuals, from the registration certificate (relevant to legal companies).
5. Information about the type of account: nominee, pledgee, owner, trustee.

There should be no corrections or blots in the statement

Note! Having reviewed the order, the registrar checks the personal signature on official paper with the sample signature that he has.

In addition, to confirm the applicant’s identity, you need to collect the following documentation.

Procedure for obtaining an extract

In order to generate an extract from the register of shareholders, a corresponding application must be received from the owner of the shares. Information about him must be entered in the organization’s incoming correspondence journal, and information about the issued extract (date, appointment) and information about the responsible employee must also be indicated there. Then, within three days, the application must be considered, and the owner of the shares must be provided with the required information. It must be said that the person issuing the extract bears full responsibility for the information it contains.

How to make an extract, format and design of the extract

The extract is written in any form, since there is no unified form. But, despite the lack of a standard, it must comply with some business documentation standards. In particular, it should be conditionally divided into three parts: the beginning (name of the enterprise, number and date of extract), the main block (usually drawn up in the form of a table) and the final section (signature and seals).

It should be noted that some organizations have a developed document template approved by management - under this condition, it is necessary to use it.

The statement can be made on a regular sheet of paper or on letterhead, by hand or using copying equipment.

It must be certified by a responsible representative of the company or a registrar.

The presence of a seal in it is determined by whether the company uses stamps to certify papers or not.

Sample extract from the register of shareholders

In order to make an extract, look at the sample document below and its explanations.

1. At the beginning of the document, indicate the name of the company, the extract number, the place and date of its generation.
2. Then move on to the main block. Here, first of all, enter information about the person to whom the extract is issued: his last name, first name, patronymic, passport details, place of residence.
3. After that, fill in the form with information about the shares that this person owns: their type, par value, etc.
4. It is appropriate to reflect further content in the form of a table: in which you need to enter the total amount of shares, share in the authorized capital and the grounds on which the shares were purchased or sold (link to the number and date of the corresponding document).
5. It would not be amiss to indicate the condition of the shares under the table (whether they are the subject of a pledge or not, whether there are any encumbrances or restrictions on them, etc.).
6. It should also be noted that the extract is not a security and cannot be the object of any transactions.
7. The extract can be supplemented with any other information that is important in your situation.
8. Finally, the extract must be signed and, if necessary, stamped.

Possible questions

JSCs are divided into open and closed and differ in the type of business activity. They are also not profitable.

Each of them differs in the specifics of managing the register of share owners and providing extracts from them.

There are several types of joint stock companies

Features relating to garage-building cooperatives

Often the problem of obtaining an extract from the documentation of the named cooperative arises in situations where the testator has died. The paper is provided at the place of registration of the garage by the district PIB.

How to obtain an extract from the public register of shareholders.

1. Contact a medical facility. There, the specialist provides an official document from which you can verify the citizen’s death.
2. Visit the registry office. There, the responsible authority at the address of the deceased’s last registration registers his death and provides a certificate indicating the day of the person’s death. Thanks to this, you can enter into inheritance rights.
3. Visit the passport office at your place of registration. The employee removes the deceased person from the registry. To do this, you need to take a death certificate and identification card. All this can last a week. The passport office can also provide documents with information about the last registration of the deceased. This is necessary to register an inheritance.
4. Find documents confirming the right to inheritance.
5. Contact a notary to open an inheritance case. He must double-check the information specified in official papers and the technical characteristics of the inherited objects. Then a certificate is issued allowing you to enter into inheritance.
6. Visit the Office of the Federal Registration Inspectorate for SBO. There they will issue an extract regarding the shares and indicate the new owner of the apartment or garage.

You can obtain an extract from the public register of share owners at the registry office, passport office, etc.

Document validity period

The problem regarding the time period during which the document is valid is not fundamental, because it specifies a specific day for completion of the action.

Note! There is no legislative control over how long a certificate confirming the availability of shares in the personal account of the owner of the securities is valid.

Specifics for JSC

The general director of the company is responsible for monitoring the register of shareholders in closed joint stock companies, because the number of holders is no more than fifty people.

In order to provide an extract, a corresponding order is required. The registration authority then draws up and issues an official document with the necessary data.

In order to provide an extract for a closed joint-stock company, a corresponding order is needed

The rules are very strictly controlled by the internal documentation of the named joint stock companies. There are also strict requirements regarding the internal circulation of documents.

Note! When an employee receives an application for an extract, he must register any of his actions in writing.