Extract from the house register 2021: what in return and how to get it through State Services

The owner is an individual or organization that has the right to use, own and dispose of it (Article 209 of the Civil Code of the Russian Federation). When selling property, this right passes to the buyer on the basis of a purchase and sale agreement. If the information in the contract is not true, the transaction may be considered void.

Before concluding a transaction, it is especially important to check whether the name of the owner and their number are correctly indicated in the contract. This will help avoid problems in the following cases:

The apartment is being sold by a third party, and the contract indicates a false owner;
The apartment is in shared ownership, but only one owner is mentioned in the contract;
One of the owners is a minor/incapacitated citizen, but the contract does not say this. To sell such property, permission from the guardianship authorities is required.

To find out who is the owner of the apartment, you need to submit a request to the Unified State Register of Real Estate (USRN). The Unified State Register of Real Estate stores all information about real estate starting from 1998. Earlier data can be found in the BTI, but they are issued only to copyright holders.

Cancellation of extracts from the house register in 2021

In 2021, an extract from the house register is no longer needed; these also include certificates:

about family composition;
on registration at the place of residence or stay.

According to the new rules, banks and various institutions, if a citizen registration document is required, must request it independently through the MEV system.

Why are they no longer issuing an extract from the house register?

On 04/05/2018, Order No. 984 of the Ministry of Internal Affairs of Russia dated 12/31/2017 was registered, which approved new rules for registering citizens at the place of temporary registration and permanent registration.

Now MFCs, HOAs and management companies only receive and transmit data to the registration authority. According to this, the functions of registering citizens and issuing certificates have been transferred to the management of the Ministry of Internal Affairs.

With the introduction of the MIR system, they are now registered in electronic format and some documents are no longer required:

house book (form 11);
apartment card (form 10);
registration card (form 9);

Read more - Cancellation of the house register in 2021!

Not all regions have switched to the new system; some are still trying to demand and issue old documents.

What is a house book?

An extract from the house register is one of the documents that can confirm the fact of permanent registration in a certain living space. It is required in the following cases:

when selling real estate, to prove to the buyer that no one is registered in it;
when applying for social benefits to confirm registration;
when changing your passport, you need to know your current registration;
when filing for divorce;
during a trial for child support, confirm the fact that the child lives with one of the parents;
upon adoption of a minor, it is submitted upon request to the guardianship and trusteeship authorities.

A fairly large format journal (A4), where records are stored about who lived in the house or apartment and who currently has a residence permit. For individual houses, maintaining the house register is the responsibility of the owners.

In different cases, either a regular or extended statement may be requested.

The statement is normal. Contains information about the owner of the property and all people registered in it. Last names, first names, patronymics of all persons registered in the premises, as well as their dates of birth, passport details, citizenship, addresses of places of previous registration and military service. In addition, the address of the residential premises for which the certificate is requested must be indicated.
The extract is extended or archived. It indicates the entire history of the apartment with information about those who were once registered and registered as of the current date. The document is the most informative when checking an apartment for legal purity before completing a purchase and sale transaction. From it you can see the fact of privatization and the presence of registered minor children in the living space.

This form of extract allows you to clarify whether there are currently or whether applicants for real estate are likely to appear. This is a very important point when preparing for a transaction to purchase an apartment, in order to eliminate the risks of receiving encumbrances along with the property.

This applies to minor children registered in this territory, persons declared missing, or temporarily absent. These include those in prison, on a long business trip, as well as those undergoing treatment in specialized hospitals.

An ideal option for the buyer when the statement at the time of sale does not contain registered persons at the specified address.

The form of the extract depends on the purpose of the request and the place where it is requested. Issued only to the owner of the premises or anyone registered there, as well as to an authorized representative with a notarized power of attorney.

What documents are needed?

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To personally receive an extract from the house register from the HOA or management company, you will need to submit the following documents:

identification document (passport or other document);
power of attorney, when the interests of the applicant are represented by a trusted person;
documents on ownership of the apartment or an extract from the Unified State Register of Real Estate - you can order it here;
a house register or apartment card (if you have it on hand), you can use it to apply for an extract directly to the MFC or the Federal Migration Service.

If you need an archival extract, you may additionally request:

document - the basis for the emergence of the right to living space;
identification documents from all persons who are registered at this address.

Why may a registration certificate be required?

You may be required to obtain a certificate from the passport office, MFC or representative office of the Ministry of Internal Affairs for:

registration of benefits and receipt of benefits related to the birth and upbringing of young children;
for registering those wishing to improve their living conditions or for obtaining a military or government mortgage;
to carry out the following legal procedures: opening a will, filing a claim, to determine the place of residence of a minor with one of the legal representatives;
to provide documents when registering a child for kindergarten or secondary school.

Where can I get an extract from the house register or a document instead?

You can contact the MFC, where they will accept the application and indicate the exact period during which the document will be ready. Before applying, you can download and fill out an application template. You will need to provide an ID card, house register or apartment card.
The extract is issued by the migration service department (FMS), as well as the archive department at the location of the housing and the BTI department (if you request an extended archive version).
The most convenient way to obtain an extract or certificate is to contact the State Services website. The fee for providing the service is completely free.

Application form for obtaining an extract from the house register (form No. 11) —

Registration of extension of temporary registration

The state strictly controls foreigners staying for the purpose of employment or residence. If the visitor did not have time to take the necessary actions to increase the period of stay, or was denied an extension, then a fine and deportation from the Russian Federation with a ban on entry for a certain period will follow.

How to get an extract from the house register through State Services online: step-by-step instructions

An extract from the house register is not issued; instead, you can receive a certificate of registration at the place of residence or stay and all previously registered persons in the premises.

To order an extract on the government services website, you need to have a verified account on the website - follow the instructions.

Go to the State Services website using the link. You will be taken to the receiving page.
If your city is not automatically determined, then click on the city in the upper right corner and select the desired one from the list.
Read the information and click “Get service”.
The “Applicant Information” section will open. Please indicate which property you live in: an individual residential building or a communal apartment.
Please indicate what kind of certificate you need.
Next is the place where the certificate is required.
Read also: Illegal redevelopment of an apartment in 2021. All aspects.
If you need to add a place of requirement, there is a corresponding button under the form. If you are a representative, check this box and fill in all the data. You will also need to attach a scanned copy of the power of attorney.
Basic passport data and place of residence will be filled in automatically.
Select registration type. If there is or was registration, then additionally enter the date of registration. If you are the owner of the property, then upload a scan of the title document.
Click "Submit Application".
You will be offered the service of receiving documents online in electronic form. It will be sent to the applicant’s email address specified in his personal account. If this copy is sufficient at the place of request, then there is no point in ordering a paper document;
After processing the application, a window will open waiting for the document to be ready. You can see it in your personal account in the “My Applications” tab, and track the status of the document execution there.

The processing time for an electronic application usually takes up to 10 days.

How to extend temporary registration, where and when to apply?

Changing your place of residence is associated with many reasons, but in any case you will need to obtain registration at your place of residence. To obtain it, you need to fill out applications and take certificates. How to extend temporary registration? There are many nuances associated with the procedure, which we will discuss further.

But many leave their place of permanent residence for various reasons. Registration of a temporary registration will not be superfluous. The main thing is to learn in advance about all the nuances associated with the procedure.

Can an extract be refused?

The grounds for refusal can only be quite significant:

non-compliance of the submitted documents and their copies with the requirements;
the package of documents is not complete and does not correspond to the mandatory list;
the submitted documents contain information that contradicts each other;
the person acting as the applicant does not have the authority to receive an extract;
An extract was requested for a residential premises for which this territorial body does not have information.

The refusal must be provided in writing with a justified reason, certified by an official. In this case, when filling out an electronic application, a refusal response will come in the form of an electronic document with an appropriate signature.

Why do you need a document stating that there are no registered persons?

A certificate of citizens registered in a residential building may be needed when applying to government agencies, when applying for a job or making real estate transactions. The most common reasons are:

Registration of maternity capital after the birth of 2 children.
Registration of benefits and allowances due to citizens.
Upon receipt of a compulsory health insurance policy.
To provide the second party to the transaction when registering the purchase and sale of housing.
When moving into communal apartments.

When making real estate transactions, a certificate of absence of registered persons may be required more than once. Buyers will probably want to make sure that the apartment that is the subject of the purchase and sale agreement is not registered with any citizen who, after the transaction, will be able to lay claim to part of the property.

When relocating communal apartments, the certificate is also one of the most important documents - it displays information about the privatized rooms and the persons registered in them.

How long is a certificate of no criminal record valid?

The article contains the most important information on the topic: “How long is a certificate of no criminal record valid” and the topic is covered from a professional point of view. If you have any questions while reading, please ask our consultant on duty.

The probationary period, which is imposed on the defendant by a court decision, usually has a limit, after serving the prison term, from six months to three years, and in the case of a suspended sentence, only for the entire term of the sentence.

Any criminal record is a big disadvantage for a citizen, because... it generally ranges from three to six months from the date of her discharge. After this, you need to issue a certificate of no criminal record again. What determines the validity period of the certificate? To obtain a residence permit; To adopt a child; For employment; For marriage.

These are the main reasons why people apply for this document. For example, the Consulate of the Russian Federation in Israel: Certificate of no criminal record in the territory of the State of Israel - “Teudat Yosher”. The certificate must be translated into Russian and certified with an apostille stamp.

How long is a police clearance certificate valid?

Validity period of a certificate of no criminal record when applying for a job
Validity period of a criminal record certificate
What are the validity periods for police clearance certificates?
Validity period of a certificate of no criminal record (for work in medical, educational institutions, social rehabilitation institutions and services for minors, minors (children)
Let us help you get a police clearance certificate!
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Certificate of no criminal record: validity period, receipt

And if they refuse

In fact, a certificate can be refused for only two reasons:

You do not have the right to receive this document (that is, you do not live in the apartment about which you are requesting information, do not own it and do not represent the interests of the tenant/owner).
You have not provided a document confirming your rights to receive Form 9.

Often, passport offices are located in management companies that provide public utilities to the population. And passport officers refuse to issue “nine” to people who have debts for water, gas or electricity. This refusal is unlawful and is an illegal method of pressure to pay the debt. The fact is that issuing a certificate is a government service. And has nothing to do with the contract concluded with the utility service provider.

Please note: dealing with such incidents is not difficult. Usually one written refusal requirement is enough. You can try to contact the management of the management company. If the initial complaints did not help, send an appeal to the regional Federal Migration Service and write a statement to the prosecutor’s office - the actions of passport officers in this case are interpreted as “arbitrariness.”

Buying a home - do you need an archived one or a regular one will do?

Experts in the field of housing law are often asked the question: is an archival certificate needed for purchase and sale transactions of residential premises?

Opinions are divided here. According to the law, there is no need for it; the usual version, reflecting the current state of the residents, will do. However, experts urge you to be more careful. There are too many scammers in the residential real estate market right now. And an additional check of the apartment being purchased will never be superfluous.

By asking the owner to order an archival certificate, you will find out for sure whether there are any people who have temporarily left the premises. These may be persons sentenced to serve their sentences in places not so remote. Or students who have temporary registration at their place of study.

Please note: in accordance with Russian legislation, Form 9 does not have an expiration date. But usually during transactions it is indicated that it must be taken no later than a month ago. Therefore, during protracted processes related to real estate registration or property disputes, you may need to order a certificate several times.

Both those and other persons are quite capable of challenging the purchase and sale after some time. Therefore, issuing an archival certificate will help verify the purity of the transaction.