Certificate of residence: sample, where to get it

What does a residence certificate look like?

This paper is requested to confirm permanent registration, according to the state register. The document is issued in Form No. 9 and is often called a family composition certificate, as it contains information about the residents and their relationships.

It consists of the following data:

Name and form of issue;
Full name and date of birth of the applicant;
Place of official registration at a postal address in Russia;
Full name of all persons living with the applicant in the same living space. In addition, information about the relationship of the residents is recorded;
Details of the institution where the application will be submitted;
Full name of the official who issued the certificate and his signature;
Additionally, information about the number of square meters and the number of rooms may be indicated;
Date of issue of the statement;
Stamp of the government agency that issued the certificate;
Quite often, this paper contains additional data about citizens who were previously registered in the living space and the dates they were deregistered.

Sample

Get acquainted with a sample certificate of residence by downloading it.

The document is issued in Form No. 9 and is often called a family composition certificate

Why do you need a certificate?

The need for a registration certificate in Form 9 occurs in various cases, since its main purpose is to confirm the fact of registration / deregistration of persons in a specific residential area and indicate their number at the time of receipt of the document.

Registration of each citizen is carried out for the opportunity to further exercise their rights and freedoms, as well as fulfill obligations stipulated by law. It is clear from this that a document such as Form 9 is required in the following situations:

receiving medical care;
registration of social payments;
for litigation;
registration with the municipality for the purpose of participation in various government programs;
registration with the tax office;
admission to universities;
military registration and marriage;
registration of inheritance.

Important: the registration form is filled out by employees of the accounting services, certified by the seal and signature of a specialist, since this is an official document confirming the composition of the family.

Types of registration at place of residence?

According to current legislation, each person can be included in the state register at their place of residence.

For registered citizens of the Russian Federation, the following types of registration are distinguished:

Permanent registration - is issued at the place that is the person’s main address of residence, based on the availability of their own living space, a lease agreement, official accommodation, stay in a boarding school, or a veteran’s home for citizens with disabilities, or people without relatives;
Temporary registration – issued on the basis of a non-permanent place of residence. These can be: hotels, health resorts, medical institutions, etc. You can obtain such a residence permit if you stay for more than ninety days in a place other than your main place of residence.

Act of actual residence: form

The act form is here.

ACT

establishing actual residence

____________ "______" _______________ 20__

Commission consisting of:

____________________________________________
____________________________________________
____________________________________________

drew up this act stating that when visiting apartment No.____ in house No._____ on the street _______________________, _______________, in which, according to the data of the passport office, the following were registered:

____________________________

The fact of residence in addition to the registered following persons has been established:

____________________________

The act was drawn up in the presence of the apartment owner ____________________________

Statements or comments from the owner ____________________________

(_____) signature ______________

____________________________

(_____) signature ______________

____________________________

(_____) signature ______________

Why are they issued?

The main purpose of this document is to provide information about the person’s current place of residence.

Such paper may be needed in the following situations:

Registration of various preferential benefits, financial assistance, etc. As an example, to receive help for a single mother, payment of maternity capital, assignment of disabled status, etc.;
For the military registration and enlistment office - you must provide this certificate to the military registration and enlistment office at your place of residence for military registration;
In case of contacting regional authorities with a request to improve living conditions . To register in state programs for subsidized housing, you will need to provide a certificate of residence;
During legal proceedings . When considering a claim, a government agency has the right to request information about the registration of participants in the process. As an example, during a divorce, the court can check with whom the child lives by requesting this document, since it contains information about all officially registered residents in a certain living space;
When contacting the tax office . In most cases, when submitting documents to the NSR, you are required to attach an extract from your place of residence as confirmation of the residential address indicated in the documents;
When registering for medical services . In some situations, for preferential treatment it is required to register at a certain medical institution, providing a certificate from the place of residence;
When registering an inheritance . To confirm the inheritance, you will need confirmation that the deceased lived at a certain address. For such purposes, an archival certificate is taken, which stores data about residents for the entire period of existence of the living space;
When applying for social mortgage lending;
To conclude legal contracts;
Upon employment;
When the civil status changes (official marriage, divorce, etc.).

The above list contains the main situations when a certificate of residence will be required.

In addition, other organizations and structures may request this document, depending on the individual situation.

Who can take an extract?

State legislation states that a certificate of residence can only be obtained by the citizen submitting the application, who is registered at the address specified in the application.

Also, the following categories of citizens can apply for a certificate of temporary or permanent registration:

Law enforcement officers;
Employees of the Pension Fund and the Social Security Administration;
Notaries;
Persons indicated as trustees, in the presence of a notarized document.

Only his legal representatives can obtain a certificate of residence for a child. This process will require the provision of a passport and birth certificate of the child.

The place of registration of children under 18 years of age is the living space in which their parents are registered.

Contents of the registration certificate

According to the law,

is unified. Moreover, it can be of 2 types:

standard - indicates specific persons registered at the address for a certain period;
archival - carries information regarding everyone registered in the house.

But both samples must be filled out according to the standards specified in the special instructions, this affects how Form 9 looks.

Filling rules

The registration certificate form in Form 9 must be filled out, taking into account the following data:

Full name and year of birth of the applicant;
type of registration and its date;
address;
the list indicates all registered citizens, indicating their age, type and time of registration, as well as the degree of relationship;
details and names of the grounds for moving into an apartment - orders, agreements, orders;
the area of the home and the number of its rooms;
to whom the paper is presented;
to which organization the document is being generated;
date and signature with a transcript of the person filling it out, contact information.

This form is the same for all applicants without exception, regardless of age or status in relation to real estate.

Where can I get a certificate?

An extract confirming the place of official registration of a citizen can be obtained from the following government agencies:

Local authorities . In small towns or rural areas, the certificate is issued by the local administration (village council building, etc.), since authorized bodies are most often absent;
Multifunctional Center . The best option is to contact the MFC, if there is one at your place of residence. These centers are equipped with all necessary systems and provide the fastest service. Government agency employees will provide all required assistance and check the documents received. If a local multifunctional center has a federal database of the Federal Migration Service, then a certificate of residence is issued in a couple of minutes;
From the passport office (FMS) . The register of citizens at their place of residence is carried out by the Office of the Federal Migration Service. This is indicated in RF PP No. 713, which allows each person to apply for information at the place of residence in the district center;
Archive . In some situations, it is required to issue an extract to a specific address for all previous residents. Such information is provided by an archive, which is often located in the local administration;
Any of the organizations serving the housing background and maintaining a register of residents . These are housing departments or other private offices;
Using online resources . You can obtain a certificate of residence through the official government services portal. To do this, you will need to log in to your personal account and scan the required documents, attaching them to the electronic application.

It is important to understand that this certificate is issued when submitting an application in person. The extract is issued free of charge. If employees of the above-mentioned institutions demand payment, you can file an application against them with law enforcement agencies.

The certificate is provided on the basis of the provided identification document (passport, etc.).
Also, you will need to attach

Help Form No. 9 (certificate “On registration”) – where to get it, deadline and procedure for registration

Certificate in Form No. 9 is an official document required for various transactions related to real estate and is one of the most popular papers requested by citizens.

The document contains information about the residential premises and the persons registered in it. Where can I get the certificate and who issues it, what does it include and how does it differ from similar documents?

What is this

Certificate of registration in form 9 refers to a document confirming the residence of an individual at a specific address. Such a document is issued both in the presence of permanent and temporary registration.

A certificate may be required in a variety of situations - when selling a home, when applying for a mortgage, etc. In other words, a certificate is an important document, without which citizens will not be able to perform certain types of legally significant actions.

Popularly, the certificate goes by different names:

“about the composition of the family”;
“registration”;
"from place of residence."

Despite such a variety of names, we are always talking about the same paper. Over the past decades , the certificate has practically not changed its appearance and content, therefore, such names of “Soviet times” are still used in everyday life.

For what

A certificate is issued based on the application of the interested person. At the request of the applicant, another person can receive such a document on the basis of a notarized power of attorney. In some cases, it is possible to receive a certificate by mail.

To do this, a request-application is sent to the institution where the document is issued, attaching copies of the necessary documents and indicating the address to which the certificate must be sent.

In addition to individuals, a certificate can be requested by:

police;
prosecution authorities;
courts;
social protection departments;
Pension Fund of the Russian Federation, etc.

A registration certificate may be required in the following cases:

for making real estate transactions;
to confirm registration;
when registering an inheritance;
if there is no house register;
during the privatization of residential premises;
in other cases.

How long does it take to obtain a certificate: registration and issuance of the document usually takes place on the day of application. The certificate is issued free of charge.

What do you need to receive

To obtain a certificate you will need the following documents:

How to check the reliability of the developer when buying an apartment

Confirmation of registration;
papers on ownership of residential premises;
statement; An example can be seen here.
power of attorney, if the certificate is requested through an outsider. A sample is presented here.

The application is written in any form and includes the following content:

in the upper right corner it is written where the application is being submitted and from whom;
the word “statement” is written in the middle;
below is written a request, in the form of a petition, to issue a certificate at the place of residence, about the composition of the family, indicating the period ( for example , for a year );
The application will be completed by the date and signature of the person applying.

Why is it needed?

The main task is to confirm the fact of registration (or date of registration) of all persons living in a given territory (in an apartment, dorm room, private house, etc.). The information may be useful during any real estate transactions:

purchase;
exchange;
privatization;
donation.

The document has full legal force and is a reliable source of information about the composition of all persons who are registered in a particular apartment or house. Those who are registered but do not actually live in the apartment are also taken into account, for example:

those who went on a long business trip abroad;
permanently working/studying abroad or in another region;
unofficially (without registration) living in an apartment for rent (in a rented area);
serving time in prison.

Verification of this information is necessary to ensure that unnecessary risks do not arise later. For example, a citizen purchases an apartment, but after some time it turns out that the transaction was made illegally because:

the interests of minor children were not taken into account;
the notarized consent of the spouse for the sale of this apartment has not been received;
there are claims from relatives who have the right to part of the living space.

Thus, it is in the interests of the buyer to check information about the registration of citizens at the place of residence, and also make sure of this on the basis of the original certificate.

NOTE. When drawing up a contract for the purchase and sale of a real estate property, as well as during registration of the transaction, it will not be necessary, since it is not a mandatory document. However, it is in the interests of the buyer to ask the seller to draw up this paper in order to ensure the legal purity of the property.

Along with the fact that the document is useful during any real estate transactions, it can also be useful in the following situations:

Registration of benefits (family composition, number of dependents is checked).
To receive additional benefits from the employer (if such an opportunity is provided).
Upon entering into an inheritance. For example, the only son lived with a deceased parent, but no will was drawn up. As a result, the son did not claim to inherit after the death of his parent. At a certain stage, he must register ownership of the apartment, so the document will be useful to confirm the fact of cohabitation with the deceased.
In legal proceedings, it can serve as primary or additional evidence of the composition of the family and residents.
To restore some documents as a result of damage or loss.

Document

Like any other type of document, the certificate contains certain requirements and nuances that you should pay attention to.

What information is presented?

A certificate in form 9 is a document confirming the registration of a citizen or citizens at a specific place of residence or stay.

Why can they refuse?

A negative response to a request for a certificate confirming the place of temporary or permanent registration may be issued in the following situations:

The citizen did not provide documents identifying his identity when submitting the application;
Refusal to provide original documentation required for registration;
The data is not in the archive;
The completed form contains illegible handwriting.

Such a response is provided to the citizen in writing, always with a reasoned response. If the refusal comes without a definite answer, the applicant can file a complaint with the manager of the regional institution, or with the court.

If there is no information in the archive, a notification is sent within five days.

Reasons for refusing extradition

An employee of the organization does not have the right to refuse to provide an applicant with a document on the basis, for example, of utility debts. This is a kind of pressure on citizens in order to receive payment. Such methods are illegal.

A request for an archived version of the certificate must also be complied with. The archive employee should not evaluate the applicant's requirements and point him to another possible option for obtaining the document. For example, offering to obtain a standard type of form only on the basis that, in his opinion, it will be sufficient for a particular case.

Important: a government organization is obliged to document every step it takes, including the lack of response to a request - it must provide an official written refusal indicating its reason, so that the citizen can eliminate it and apply again.

In this case, the refusal is justified only due to the lack of any documents or the illegality of the applicant’s actions.

Features when issuing a certificate for a child

You can obtain this certificate for children under 18 years of age at the regional department of the Federal Migration Service at your place of residence or temporary stay.

Also, a certificate can be obtained at any of the multifunctional centers in the region.

Before contacting any government agency, you will need to prepare a certain package of original documents:

Documents confirming the identity of parents or official guardians;
A marriage certificate, and in case of divorce - a corresponding certificate of dissolution of the union;
Birth certificate of the child (his nationality must be indicated).

Most often, a certificate is issued on the day of application.
In some cases - the next business day.

How long is a certificate of residence valid?

The validity period of the certificate is not limited by federal law. But some government agencies have the right to set restrictions on their own.

A certificate is issued for:

10 days;
14 days;
30 days.

Therefore, before requesting a document of the established form, it is worth checking with the authorized company what deadlines are required in the reflection. State duty is not paid upon demand.

How to obtain a certificate for a deceased person?

Quite often, in order to receive an inheritance under a written will, a certificate from the place of residence of the deceased is required. To prepare such a document, you must contact the registry office according to the citizen’s former place of residence.

You need to prepare a certain package of documentation in advance:

Passport and its photocopy;
Death certificate;
Documents confirming relationship with the deceased (only originals are required).

The document is provided on the day of application with the above documents. The applicant will need to pay “for the form,” but the amount is insignificant. Average prices are about one hundred rubles, or even less.

Simplified request process

A certificate from your place of registration in Russia can be issued much faster. True, we are talking about the direct issuance of an extract in the established form, and not about registration of registration. To get a certificate confirming a person’s registration, you can simply come to the authorized body and then verbally ask for a form in the prescribed form. The migration service employee may demand to state the reason for receiving the document. This is normal and legal.

This is the situation that occurs most often in practice. Just do not forget that for real registration all actions will have to be carried out in writing. A verbal request under such circumstances has no force.