Where and how to obtain a certificate of registration at the place of residence? Why might such a registration document be needed?

When might it be required?

Not a single serious matter is complete without a certificate of registration , and citizens have the right to confirm the fact of their presence with such a document:

• permanently registered at the place of residence;
• temporarily staying in a given locality.

People have the right to choose of their own free will where to live, work, rest, and receive treatment, but they are obliged to announce their plans to the migration service by applying for one of the types of registration. These actions of citizens and officials are regulated by the following legislative acts:

1. Law of the Russian Federation of June 25, 1993 N 5242-1 “On the rights of citizens...”.
2. Order of the Federal Migration Service of the Russian Federation dated September 11, 2012 N 288, which approved the “Administrative Regulations of the Federal Migration Service...”.
3. Constitution of the Russian Federation and the Civil Code of the Russian Federation.

A person who has a registration both at the place of residence (which is noted in the passport) and at the place of stay may need a certificate confirming that he has this registration.

Such paper may be required by:

• when applying for a job;
• in the registry office, during marriage, divorce, registration of a baby;
• at school, in kindergarten;
• at the military registration and enlistment office;
• in the bank;
• when completing an act of purchase and sale of real estate, etc.

This document has many names, but it is correct to call it certificate form No. 9. The preparation and issuance of such documents to the population relates to municipal services, which are subject to the Federal Law of July 27, 2010 No. 210-FZ “On the organization of the provision of state and municipal services.

Why is the document needed?

According to the law, a child who has not reached the age of majority must be registered soon after arriving home from the maternity facility, until he turns one month old.

Details about with whom the newborn must be registered by law, for how long, and what documents are required for registration can be found on our website.

Without a paper confirming the baby’s registration , it is impossible to:

• submit documents and receive maternity capital;
• take out a children's medical insurance policy;
• claim child benefit;
• enroll in kindergarten or school;
• ensure participation in privatization, etc.

You can find out about liability and fines for a child’s lack of registration, as well as whether it is necessary to obtain the consent of the owner of the residential premises to register a minor at the place of residence on our website.

Types of certificate form No. 9

The registration document, called Form No. 9, has two types: regular and archival. A regular certificate contains information about all persons who have registration of any type, but only as of a given date.

The archived form of the certificate includes a complete list of persons who have ever had a residence permit at this address. Usually such information is interesting in the case of buying an apartment, when the whole story is important. After all, you can buy an apartment in which a person lived who was deregistered at this address for the reason:

• studying in another city;
• serving a sentence for a crime committed;
• military service;
• being on a long business trip.

Upon returning, these people will have the right to restore their registration and apply for living space . You may also need an archive form:

• when registering an inheritance;
• for the privatization of living space.

The archived version of the certificate confirms the “cleanliness” of the home upon purchase and sale.

Certificate form according to form No. 9.

Sample of filling out the form.

Types of registration

In the Russian Federation, every citizen must register at his place of residence. There are only two types of registration:

• At permanent place of residence. In this case, the person is registered at his main address of residence. In this residential property, a person can be the owner or live in the premises on the basis of a rental agreement, official occupancy, etc.
• At your place of residence. With such registration, the address where the person resides temporarily is recorded. This can be either rented housing or, for example, a hotel. However, registration is required only after 90 days of continuous stay in this residential premises. Information about migrants living with them must be reported to government agencies by the receiving party. This could be the owner of the apartment, or the administration of a hotel or sanatorium (

Content

This document has a standard form containing the following data:

• Full name and date of birth of the citizen to whom it is issued;
• type of registration, date;
• full address;
• a list of all persons living with the recipient of the certificate, their type of registration, its date, as well as the degree of relationship;
• name and number, date of issue of documents that are the basis for moving in;
• detailed characteristics of the apartment;
• notes that describe additional occupant information and reservation availability.

Next, you should indicate where the certificate is required.

Below is the date of issue, position, signature and person who issued the document, as well as the seal.

Who will they give it to?

Not everyone has the right to access data, but only those who:

• the owner, and it makes no difference whether he is registered or not;
• responsible tenant or other person registered at this address;
• legal representative of the child registered in this living space (one of the parents, adoptive parent, guardian).

If a person applies with a notarized power of attorney on behalf of any of the above citizens, then there will be no refusal to issue the paper.

It happens that such paper is prepared at the request of the court, prosecutor's office, Pension Fund or other government body.

How and where to get the form?

Registration form 8 is issued upon request in several situations:

• at birth;
• when purchasing a new home and registration there;
• when parents and their child move to a new home.

Form 8 on the registration of a child is issued only if the following conditions are met.

1. First, they receive a birth document. It is issued at the registry office at the place of registration of the parent. The document is issued on the same day when the application is submitted.
2. Then they submit for registration at the parent’s residence address or if there is ownership rights to it. To do this, an application is submitted to the appropriate authority, the necessary papers are attached to it, which are checked, and then withdrawn for registration.

These papers are:

• birth document (original and photocopy provided);
• passport of the parent at whose place of registration the baby will be registered;
• photocopies of title documents for housing.

If the parents live in an apartment where there is no permanent registration, then they make a power of attorney for the owner of the property, who then receives a certificate 8. In other situations, the consent of citizens who are registered at the same address is not required.

After Form 8 for the child is ready, the parent comes to the authority where he submitted the papers and receives the following:

• baby's birth document;
• your ID;
• registration form 8.

Where can I get a registration certificate?

You can receive this document in different ways, depending on how much time you have. You can contact:

• a department for registering the movement of citizens, available at any housing office (to the passport officer);
• MFC;
• UMFS;
• administration of the locality, if it is a village or town.

If everything is in order, the citizen has one of the types of registrations at this address, which is recorded in the apartment registration card, then the employee, after checking the details of the resident’s passport, will immediately prepare a certificate of the usual type.

Where can I get an archival certificate of registration at the place of residence? Such paper must be ordered in advance by contacting the BTI or the city or regional archive.

Authorities issuing the certificate

The document is issued by the following bodies and officials:

• Passport officers at housing offices;
• At the MFC;
• In the passport and visa department of the Ministry of Internal Affairs,
• The MFC is only an intermediary between a resident who needs a certificate and the department of the Ministry of Internal Affairs in charge of such issues. The easiest and fastest way to get the paper is from your passport officer.
• Reasons for receiving

Without proper grounds, it is impossible to obtain a certificate of form No. 9; such a document is not available to an outsider. To have grounds means to submit an application and present a passport with registration at a given address.

The paper will be issued to the following persons:

• The owner of the property;
• It doesn’t matter to each of those who are registered, permanently or temporarily.
• The owner may not be registered, but he will not be denied a certificate f.9. In addition to residents, applicants for Form 9 can be government officials. bodies and officials, such as a prosecutor, a judge, the Pension Fund of the Russian Federation, the social protection department, a notary, etc.

The list of documents is as follows:

• Statement;
• Passport with registration;
• Title documents for the apartment (if applied by the owner who is not registered in the apartment).
• Usually this is enough. If the registration is temporary or in the case where a certificate is needed in the name of a minor child, you must present a certificate of registration. Sometimes the housing office passport officer is required to require residents to present a receipt for the last month.

For individuals and legal entities

For individuals there are the following options:

• personal appeal or through a proxy;
• postal services;
• through your personal account on the government services website.

Depending on regional requirements, it may be necessary to submit an application requesting the execution of such paper, then employees will know for sure that they have fulfilled the request in full, having satisfied the request for the required type of document.

In the application you need to write in the upper right corner which institution the applicant is applying to, below. On a new line, you must indicate the full name of the applicant, as well as the type of registration and address.

Next will be a request for the issuance of a registration certificate, and you need to select from the options and highlight the ones you need - regular or archival.

Below they always indicate exactly how they want to receive the paper - in person here or by mail, then - contact information, signature with transcript, date. Usually, to speed up the admission process, people are given a ready-made form, in which you only need to enter your data, and select and highlight what you need from the options.

When applying by mail, the application is placed in an envelope along with a copy of the passport, and the response will be sent in the same way , only the waiting period for the result will increase by the time the envelope is delivered back and forth, as well as by the employee’s work with the archive, if this is the option required.

The online option also does not provide immediate results, which can be received in person or by mail. The result can take up to 10 days .

A legal entity is obliged to draw up a letter on its letterhead requesting confirmation of the registration of a citizen, and the motivation for this action must be indicated. The best option is to issue a power of attorney to a representative of the legal entity, who will come during office hours and will be able to immediately receive an answer.

What does the certificate look like?

A registration certificate is an official document that provides information about people registered at a specified address in the same residential area. It may also contain information about those who left the premises and those who were deregistered for one reason or another.

Form No. 9 actually consists of a list of registered persons. From it you can find out how many people should live in a given territory. The first line always lists the property owner or responsible tenant. Then other citizens are listed, indicating their full name, date of birth and level of established relationship with the owner. Here you must enter information about the date of registration, and if it is temporary, then about its end date. When indicating already discharged residents, the reason for deregistration and absence should be indicated.

The registration certificate also contains information about the premises:

1. Size of housing divided into living and common area.
2. Number of rooms.
3. Type of property.

In information form, the certificate may contain data on existing debts on utility bills.

When filling out the form, it is not always the case that a complete list of the specified information is entered; sometimes it is issued in a rather truncated version, referring exclusively to people registered temporarily and permanently. It all depends on the integrity of the workers issuing it and the initial requirements of the recipient.

Statute of limitations and cost

Although the law does not establish a statute of limitations for this document, in practice it is no more than 1 month, since even during this period changes in the composition of residents may occur - someone will be discharged, and someone will be registered at this address .

Service for issuing f. No. 9 refers to free ones . For a fee, missing photocopies of original documents can be made, or an application can be filled out when a citizen has poor vision, is illiterate or does not speak Russian well enough. If nothing additional is needed (everything that is required will be available), then the certificate will be free of charge .

Is refusal possible?

Yes, the paper may not be issued if there is a legal basis for refusal:

• the documents of the applying citizen are invalid;
• original passport not provided;
• The person who applied for the service is not registered in this apartment, and therefore does not belong to the circle of people who have the right to do so.

Refusal due to arrears in payment for utility services is illegal.

If you need a certificate of family composition, then there is no point in taking it in advance. A personal visit makes it possible to receive this paper within 15-20 minutes or the next day, depending on the workload of the passport specialist or MFC employee. When time is of the essence, you can use the mail, and in 8-10 days a positive result will be received.

○ Is it possible to refuse to issue a certificate?

The legislator has not provided any grounds for refusing to provide this document. But in practice, there are still cases when authorized bodies refuse to issue a certificate of residence. As a rule, they motivate this by the presence of debts to pay for utility services, which is unlawful. In such a situation, write a formal complaint against the refusing employee addressed to higher management. Usually this is enough to resolve the issue. You may also be refused if you have submitted an incomplete package of documents. Here you just need to convey what is missing and the situation will be resolved.