At birth, each person is assigned an individual first name, patronymic and last name, the registration of which takes place through government agencies. In some cases, the law allows you to change information about yourself. To confirm such innovations subsequently, the requesting authority only needs a certificate from the civil registration authorities. You can quickly obtain such evidence through the electronic automated portal “Gosuslugi”.
Registration of a document on change of surname through State Services
It is impossible to apply for a certificate of change of surname through the Unified Portal of State Services. The information resource provides only background information about what documents are required for this, the timing of the provision of the service, and the amount of the state duty. Step-by-step instructions for obtaining information on the portal:
- It is not necessary to log into your personal account; even without entering a login and password, you can find out background information.
- Type the word “Registrar Office” into the web resource’s search engine.
- Go to the regional department section.
- Select the item “Issue of repeated certificates”.
Here you can find out how to apply for a document.
How much will you have to pay?
The amount of the state duty depends on what services are provided to citizens simultaneously with the issuance of reference information. The amount of state duty is established in accordance with the Tax Code of the Russian Federation.
However, quite often the issuance of a document is accompanied by the introduction of appropriate changes in the registry office and the issuance of various documents. The service of filling out an application at the MFC or through the government services portal is free. If additional services are available, you must pay for the certificate:
- 1600 rub. – when changing personal data and receiving a new birth document;
- 650 rub. – when it is necessary to make adjustments to the information contained in the registration journal of the civil registry office.
If a citizen refuses to pay the state fee, the registry office will refuse to receive a certificate. There are no benefits for making changes to personal data and issuing supporting documents.
Why do you need a certificate?
To change a surname, a citizen must contact the registry office; it is this government body that is authorized on this issue. There are several cases when it becomes necessary to change personal data:
- Marriage. When a girl takes her husband's surname.
- Divorce. Very often, after a divorce, women want to change their husband’s last name to their maiden name.
- At your own request. Any citizen has the right to change his personal data upon reaching legal age.
Confirmation of a change of surname is considered to be an act of civil status - a certificate of marriage or divorce, a certificate of change of surname.
A certificate of change of surname may be needed in several cases:
- To restore documents if lost.
- Upon entry into inheritance rights. Such a certificate will confirm the family relationship.
- To obtain a passport, SNILS and INN.
- When making transactions with real estate. If the apartment was purchased under the old surname, in order to sell it is necessary to prove ownership.
There are other life situations when a certificate of change of surname may be required. After a divorce, the marriage certificate is annulled; in this case, other evidence is required in the form of a certificate in Form 28.
Help on Form 25
Not all relationships end in a happy marriage. If a couple who has not formalized the marriage has a child and the father has not made a commitment, the woman can receive benefits from the state. To do this, you must provide a certificate in Form 25, which confirms your status as a single mother. How to obtain a Form 25 certificate from the Civil Registry Office through State Services? On the portal you can find out only background information, and to obtain a document you need to contact the registry office and write a corresponding application.
Price
For the provision of services for obtaining a certificate, an individual must pay a state fee of 200 rubles.
- How to obtain a certificate of divorce from the registry office - step-by-step instructions
To obtain a second marriage or divorce certificate, you need to pay 350 rubles.
Note! You can pay the mandatory fee in any convenient way: through ATMs, electronic wallets or online banking.
How and where to get the finished result
To obtain a completed document, you should contact the registry office at the place of registration. Write an application, provide documents and receive a certificate on the same day.
Receipt at the MFC
You can also contact the MFC to obtain a certificate of change of surname. You must personally visit the branch, fill out an application form according to the established template, and provide the necessary documents. But you will have to wait, because additional time is needed to exchange data from the registry office and the MFC. You need to have your passport with you.
Unfortunately, today it is not possible to submit an application remotely through the State Services portal. But a citizen can apply to any MFC institution without reference to the place of registration and actual place of residence, or to the civil registry office. It is also not possible to obtain a marriage certificate through State Services; you must contact the civil registry department in person.
Which institution issues
Not everyone knows where to get a certificate about changing your last name after a divorce. The registry office is responsible for issuing such documents. You must contact an institution located in the region where the citizen is registered. If the paper must be issued to a minor, it is worth resorting to the services of an institution located at his place of residence.
In any case, the registration authority is responsible for issuing this document. However, citizens can also obtain it using:
Where can I get a certificate about changing my surname upon marriage? If you need to obtain a document confirming the fact of a change at the time of registration of the marriage union, you must contact the authority where the relationship was registered.
Why do you need a certificate of change of surname?
A certificate from the civil registry office is an official confirmation of the change in the citizen’s last name and first name. This is especially necessary for those who changed their full name at their own request, and not because of marriage or divorce.
Such confirmation is also necessary in the case when a citizen has changed his full name and is now claiming an inheritance. To confirm his belonging to the family clan, you will need such a certificate.
- How to apply for a certificate of change of surname online: step-by-step instructions
In some cases, it is required by the Pension Fund when applying for a pension.
When you might need it
These types of papers are not frequently drawn up documents. Meanwhile, in some cases, citizens cannot do without them.
This documentation will confirm the fact of the last name change and may be required if you contact government agencies.
Since changing initials leads to changes in documents, providing paper on changing the last name is mandatory, because only she can confirm the validity of the change.
Peculiarities! Such proof may be required when contacting the Federal Migration Service, the State Traffic Safety Inspectorate, or a medical institution.
This paper may also be required if a citizen wishes to enter into inheritance rights. The fact of kinship, which, among other things, is confirmed by comparing surnames, can be proven with the help of this certificate.
In addition, if the will indicates the name of the beneficiary before it is changed, it may not be possible to take ownership until this documentation is provided.
How to obtain a certificate of change of surname
To receive confirmation of a change of name, a citizen must contact the division of the registry office in which he formalized the change of name.
As a rule, this is a unit at the place of registration or a unit at the place of birth of the citizen - in the case of replacement of personal data by a minor.
Fig. 1. Sample confirmation of marriage.
Important! If you need to obtain a document from the archive, you must contact the registry office archive in person.
In addition, you can get it in multifunctional centers and via the Internet on the State Services website.
Is it necessary to change your last name after a divorce?
After a divorce, the woman herself decides to leave the common surname or return it to her maiden name (Clause 2 of Article 32 of the RF IC).
The main reasons why a woman leaves a common surname:
- changing the surname is not of fundamental importance
- a woman's desire to have a common surname with her child
- lack of time and opportunity or desire to deal with paperwork and bureaucratic red tape
- the desire to return the surname, as a way to break with past relationships, to start new ones
The procedure for obtaining a certificate through “State Services”
This method is convenient for those citizens who do not live in the city in which the new full names were registered.
In order to order a certificate of change of surname through State Services, you will need to enter the required request in the search field and follow the site prompts. However, you should remember that you will have to get the result in person.
Step 1. Enter the request “Get a certificate from the registry office” into the search field and press the search button.
Fig 2. Entering a query in the search field
Step 2. Select from the proposed list.
Figure 3. Selecting a service to obtain a certificate of change of surname
Step 3. In the window that opens, you can familiarize yourself with the rules for providing the service for issuing a certificate and general information. To continue completing the request, you must click on the “Get service” button.
- Replacing the TIN when changing your last name: how to change and what you need to know?
Fig 4. Proceed to filling out a request for a certificate from the registry office
Step 4. Starting to fill out the request begins with selecting from the proposed lists the requested document and the registry office body to which the application is addressed.
Fig 5. Selecting the type of document and the body to which the request is sent
Step 5. Next, fill in all the proposed fields: full name and passport details of the applicant. Typically, the information is automatically populated using previously saved information.
Figure 6. Filling out information about the applicant
Step 6 . We fill in information about the applicant’s place of residence.
Figure 7. Filling out information about the applicant’s place of residence
Step 7. Fill out information about the name change - you must provide current information before and after registration.
Fig 8. Filling out registration information for a change of surname
Step 8. We enter information about the issuance of the finished document - indicate the place where we want to receive the result.
Fig 9. Choosing where to get the result
Step 9. Provide contact information: telephone number and mailbox to receive notification of the consideration of the application and the readiness of the document. We put a tick in the box for the method in which it is convenient for us to receive messages.
Fig 10. Entering contact information
When the document is ready, the applicant will receive a notification and will be able to pick up the result at the previously specified registry office office.
State duty amount
Documents are accepted for consideration only after the applicant has collected the entire package and also attached confirmation of payment of the fee:
- Issuance of a certificate from the registry office - 200 rubles.
- Changing your first and last name – 1600 rubles.
- Making registered changes – 300 rubles.
The state fee can be paid remotely.
The contribution amount is fixed. The fee is paid in cash or by bank transfer.
Under what circumstances does the surname change?
The registrar is suspicious of sudden and unfounded requests to change personal data. In some cases, not finding the applicant’s arguments compelling enough, registry offices refuse to re-register.
It is highly likely that citizens’ applications will be approved if a person wants to:
The re-registration process is simple, but there are some nuances in the procedure:
- Marriage registration. Relevant for girls and young people. The issue of changing the full name is decided at the time of filing a joint application, which essentially means preliminary agreement with the future spouse. If the decision was made later, a marriage certificate and passport are presented to the registry office, on the basis of which the registrar will perform registration actions on a paid basis.
- Divorce. The situation is similar with changing the surname upon termination of family life. The decision to maintain or return the maiden name is made when issuing a divorce certificate, or later, on the basis of a supporting document.
- To a minor child. The procedure is required in case of adoption or unwillingness to have a common connection with the second parent if he does not take part in the life of the minor. After 10 years, the child must communicate his decision to change in person. A certificate of changing the surname of a child under 10 years of age is issued if the guardianship authorities have previously approved it. Documents will require a passport, certificate of marriage status and birth of a child, and a conclusion from guardianship.
- On personal initiative. Circumstances can be different - from conflicting family situations to discordant words or foreign origin.
General grounds for changing passport data
It happens that a couple divorced a long time ago, but suddenly the wife wanted to take her maiden name. This happens after three months and six months. Sometimes it's an urgent need. A woman can change her data at any time, when it is most convenient for her. There is nothing complicated here. The procedure is clear, step-by-step. First you need to pay the state fee. You just need to come to the bank branch. The check indicates several services at once: payment for the procedure itself, production of new documents, entering data into registers.
Certificate from the registry office confirming a change of surname upon marriage or after its dissolution
When getting married or after divorce, many women change their last name. The main document confirming changes in personal data is the civil status act. However, sometimes it is necessary to provide additional proof of data changes. This confirmation is a certificate of change of surname. Where can I get it? How much does it cost?
Who needs a certificate confirming a change of surname and why?
Upon marriage, citizens receive a marriage certificate. If one of the spouses changes their last name, the specified document serves as confirmation of this fact. In the case when a woman decides, after the marriage is dissolved, to return to her maiden name, the basis for changing the data becomes a divorce certificate.
However, sometimes documents establishing the marital status of citizens are not enough. The following persons need a certificate confirming the change of surname:
- Citizens who have changed their personal data at will. The legislation of the Russian Federation provides for the possibility of changing data for subjective reasons, regardless of marital status.
- A woman who did not change her surname to her maiden name after the divorce. The registry office takes the marriage certificate and issues a document confirming the fact of divorce (see also: how much does a divorce certificate cost in Russia?). You need to confirm the change in data with another document. A certificate of change of surname for women upon remarriage to another man is especially relevant. If a citizen changes her data again, a document is required that describes in detail when and for what reasons the last name changed.
- Persons whose details have been changed after adoption.
Why do I need to confirm my last name change? The main situations when you need a certificate of change of surname:
- Upon receipt of new documents (passport, driver’s documents, SNILS, etc.);
- To confirm ownership. When purchasing real estate, the owner's details are indicated. Once personal information is changed, a new certificate of ownership will not be issued. When making real estate transactions, discrepancies in documents will appear.
- Upon entering into an inheritance. A situation is possible when the testator writes a will according to the woman’s personal information before marriage. A certificate of change of surname will confirm the rights of the heir. In the case of inheritance by law, it establishes the relationship of the heir with the deceased citizen.
- Confirmation of family ties between parents and children. Sometimes the child takes the father's last name, and the mother takes the second husband's last name or takes her maiden name. Confirmation of a change in personal data is also necessary if it is necessary to prove blood relationship with the adopted child.
- Recovering lost documents. For example, a woman lost her passport. The issuance of a new passport is possible after presentation of documentation indicating a change in the original personal information.
Where can I get a certificate of change of surname?
So, where can I get a certificate about changing my last name after marriage, divorce and other manipulations?
To do this, you need to contact the civil registry office where the documents for changing your last name were submitted.
This could be the registry office:
- with reference to the place of registration of residence;
- with reference to the place of birth (if the citizen is a minor).
The application form is issued at the institution itself.
Electronic appeal
It is not only in the registry office that citizens can file an appeal. An alternative way to obtain a certificate of change of surname is to submit an application electronically.
If a citizen has an account on the State Services portal, he can contact him remotely:
- After authorization in the system, go to the documentation section.
- The online form that opens is filled out and the information entered is checked for correctness.
- If necessary, attach scanned copies of documents confirming this.
After considering the application, the person is informed of the decision made and invited to receive a certificate. However, the process of documentary changes does not end there. If a certificate of change of surname is prepared at the registry office, then where to change the remaining documents, and whether re-registration is required, is decided depending on the type of documents.
In the registry office
Contacting the registry office directly is the fastest way to obtain reference information. the citizen must go to the registration authority where the data change was recorded. This usually occurs at the place of registration or birth of citizens. To obtain a certificate you need the following documentation:
- statement;
- a valid personal passport;
- receipt of payment of state duty.
The application form is issued directly to the government agency. It usually takes from several days to a month to complete the document. After receiving the application, the specialist will set a day when the certificate will be ready. it indicates the reason for the change of personal data, the previous surname, the name of the authority that issued it, and the details of the responsible person. sample document:
Through MFC
The distance from the location of the registry office where the data change occurred complicates the procedure for obtaining reference documentation. citizens can apply for a document at the nearest MFC. At the institution you must present the same documents as at the registry office. The application must indicate the institution to which the certificate should be sent.
You must receive the document in person, but citizens have the opportunity to choose the registry office that is located near their place of residence. the certificate will be sent to the institution indicated in the application.
Registration process
How to obtain a certificate of change of name from the registry office? The first step is to make a written request.
It must be submitted to the registry office, although the legislator reserves the right for citizens to send a request by mail.
The application must be drawn up correctly, since the absence of any data may lead to a refusal by the recording authority staff to process the document.
Making a request
The request must be made in writing. It must describe the following information clearly and in detail:
- the reason for submitting the request (in this case, obtaining the relevant certificate);
- details of the person on whose behalf the application is being submitted;
- the applicant's place of birth;
- birthday;
- place of current residence of the person submitting the request.
Attention! The application must also indicate a telephone number through which a civil registry office employee can contact the applicant or his representative.
Don’t waste your time, call us, our telephone consultation is free, right now you will get answers to your questions!
Phone in Moscow and Moscow region:8 (499) 450-38-95
Phone in St. Petersburg and Leningrad region:8 (812) 317-73-96
Free hotline throughout Russia:8 (800) 600-25-34
The request must be endorsed using the applicant's signature. It must also contain the date when it was compiled (shown at the bottom of the document). It is important that the request contains correct data and is composed without grammatical errors.
Help contents
The legislation of our country defines a special form of form indicating the conclusion of a marriage union within a certain period of time.
It contains the following points:
- number that is assigned at the time of creation of this document;
- legal information of the civil registry office, its location;
- full names of the spouses who entered into marriage, according to their passport data;
- date of the wedding ceremony;
- information about the surname, if one or both of the spouses changed it;
- the date of issue of information is indicated;
- the signature of the person authorized to issue the certificate and the legal seal of the Civil Registry Office.
Picture 1 Standard form form 28.
What documentation is required?
In order to begin the registration process, you only need to provide a written request. Additional documentation will be required at the time of paper pickup.
To pick up the certificate, the citizen will need to have a personal passport with him.
If one of the parents, guardian or adoptive parent will collect the certificate, you will have to provide documentation indicating that the citizen has such status.
Also, upon receipt, you must have a receipt for payment of the state fee.
How much does a certificate cost?
The provision of Federal Law No. 210 states that the government body that issues the certificate must charge a state fee for the service.
This applies to absolutely every government institution, including the registry office.
The amount of the state duty depends on what type of service is provided to the citizen. The cash payment may be :
- 1600 rubles, if after changing the surname a person changes his surname and at the same time receives an updated birth certificate;
- 200 rubles for issuing an archival certificate (the price does not depend on the content of the document);
- 650 rubles are paid for correcting civil registration data;
- 200 rubles are paid for a simple certificate confirming the change of surname.
The state duty is regulated by the Tax Code of the Russian Federation. Without payment, you will not be able to obtain a certificate.
How long does it take to get a certificate?
Usually such a certificate is issued within a month . In some cases, the document is prepared faster.
If a person issues a certificate for 1,600 rubles, then, of course, it will take longer.
The simplest certificate of change of surname takes literally a few days.
How long is the certificate valid?
This certificate is valid for an indefinite period . As long as you have it in your hands, the document is valid. It may not be used for a long time and remain relevant.
This certificate can only be used once.
When you submit it to some government agency, it is confiscated forever and if the certificate is needed again, you will have to take it again.
The procedure for obtaining a certificate of change of name from the registry office
Marriage certificate form 28 is issued within 1 business day upon personal application through the MFC or “State. services". Postal delivery days are added to the production time if the specified method is chosen, in which case the document can be expected within up to one month. If you contact the civil registry , a Form 28 certificate will be issued to the applicant immediately.
A marriage certificate from the registry office is sometimes necessary for spouses when they lose their marriage certificate or after a divorce, when they must prove that they were or were not in a marital relationship during a certain period of time. This information can be in two forms:
- in the form of a repeated marriage certificate (if the original is lost);
- Form 28 (marriage certificate is issued if the spouses have already filed for divorce).
You can order the receipt of such information in person at the registry office, as well as remotely. This information cannot be obtained by an outsider.
The circle of persons entitled to order and receive information about marriage:
- The spouses themselves or one of them.
- A close relative in the event of the death of one of the spouses.
- A guardian or trustee, if one of the incapacitated spouses is placed under his guardianship.
- Persons who have a power of attorney certified by a notary to receive this certificate.
This document provides information about entering a certain entry of a citizen’s civil legal status into the book of deeds during the wedding ceremony and the dissolution of the marriage relationship. This information is stored in the archive room of the registry office where the registration of the ceremony or divorce process took place.
To whom is it issued?
The document is issued to the person in whose name the application for its receipt was issued. On the day of issue, the citizen must have with him a passport and a receipt that will certify payment of the state fee. With the help of a passport, employees of the registration authority will be able to confirm that the documentation is being collected by the same person who ordered it.
Read more: Unified State Register of Information on Liquidation
In some cases, if a citizen cannot pick up a document in person, he can use the services of a trusted person. If another citizen comes for a certificate, he must have a notarized power of attorney with him.
If the paper is issued in the name of a minor or incapacitated person, one of the parents, guardian, adoptive parent or trustee can pick it up.
How to obtain a certificate of change of name from the registry office archive through government services?
If you need an archival certificate, you will have to contact the registry office where you registered the change of name.
It’s good if you live in the same city and it doesn’t take long to get to this institution. But when you are in another place, you can get a certificate through the State Services website.
To do this, you need to enter the word “last name” in the search and different search options related to changing the last name will be shown (for example: “replacing a driver’s license due to a change of last name”).
If for some reason it was not possible to resolve all the issues through the website, you can send a request for a certificate by mail.
You need to put the following documents in the envelope:
- bank receipt for payment of state duty;
- statement.
Please note that you will also need to indicate the address of the registry office to send the certificate. The certificate will not be sent to your home.
This method of submitting an application greatly simplifies the procedure; a person does not need to stand in lines for a long time and waste his time.
In this case, you will still have to go to the registry office, and you will need to pick up the certificate in person.
