How to get a child's birth certificate in 2021?

An insert to the birth certificate confirming the citizenship of the child is especially necessary if the parents wish to leave the country. Its presence is mandatory. In 2021, the following documents may serve as evidence of a child’s citizenship:

• citizenship insert;
• stamp on the birth certificate;
• parents' passport with entered information about the newborn.

If the mother or father of a newborn is of foreign origin, the child born on the territory of the Russian Federation receives Russian citizenship, the fact of which must be included in the birth certificate. It is issued to parents by employees of a medical institution in Russia.

Sample insert about Russian citizenship

In order to issue an insert, parents must take the following steps:

• come to the passport office with your birth certificate and personal documents;
• fill out an application for issuance of an insert;
• provide the passport office employees with an extract from the house register.

Legal basis for obtaining a child’s birth certificate

Since the issuance of such a document is approved at the state level, it has a certain type and form, which are determined by the laws of the Russian Federation, and standards for the registration procedure of newborn children have also been introduced at the legislative level.

The Federal Law of November 15, 1997 “On Acts of Civil Status” establishes a list of information that must be included in the certificate, namely full name. the newborn and his parents, the date and place of birth, as well as the registration of the document, the name of the authorities that issued it.

Sample birth certificate

Article 22 of the same legislative act provides detailed rules for entering data into a standard form.

The new editions of the laws of the Russian Federation No. 183-FZ and No. 317 approve the mandatory registration of a child born in the country or among Russian citizens in the territory of other states. This procedure is carried out until the child reaches the age of 1 year on a voluntary basis at the initiative of the parents, but in the event of its absence within the above period, the court makes a decision to confirm the fact of birth. The law recommends issuing a certificate within one month from the date of birth.

Samples of certificates in Russian and English

Below is a sample certificate on a standard Russian form and an example of a document in English.

Sample certificate in English

Multifunctional center - Voronezh

Where to get it

Ways to obtain a child's birth certificate

The first important document in a child’s life can be issued in several government agencies that are authorized to issue it and have a fixed registration procedure.

Through State Services

The certificate can be obtained through the State Services website, which makes it possible to simplify the registration procedure for young parents. To do this you need to follow these steps:

• register on the site by entering your personal data requested by the resource. Please note that you will need to confirm your identity to gain full access to sections of the site;

  
  Birth registration through State Services

• go to the required services section;
• fill out an application according to the sample;
• attach scanned copies of documents, a list of which is provided on the website;
• send the papers, and the system will respond with information about the date and time of visiting the registry office to receive the document in question.

One of the parents can pick up the completed document at the appointed time in person, having their passport with them.

At the MFC

The state law also provides for the opportunity to obtain a certificate for a newborn baby in a structure such as the MFC. The registration procedure is not very different from the registry office, but the work schedule and the number of responsible employees of this government agency allows you to save time.

To receive a certificate, one of the parents whose marriage is officially registered must come to the MFC with their and their spouse’s passports, a marriage certificate and a certificate from the maternity hospital. You will need to fill out a sample form on the spot, or download it at home from the official website and bring it already completed. In the case of a civil marriage, the presence of both parents is required.

After the MFC employee accepts the papers, he will set a time when you can pick up this document; on average, it takes about a week to produce it. It is recommended to clarify the possibility of providing this service in the regional offices of the authority.

Features of obtaining a certificate in Moscow and St. Petersburg through the MFC

The algorithm for issuing a birth certificate for a child in Moscow and St. Petersburg provides for the provision of services to residents registered in these cities, but they can also submit documents at regional branches.

A prerequisite for applying for registration in these cities is the presence of local registration of one of the parents, as well as the birth of the baby in a maternity hospital in this region. Otherwise, young parents will be refused.

At the registry office

This government agency is present in almost all populated areas, starting with regional cities, as well as at Russian consulates in other countries. Accordingly, to obtain a certificate, parents need to contact the nearest branch. The registry office employee will accept a package of papers including:

• application for a certificate;
• a certificate from a medical institution confirming the birth of the child;
• passports of parents/parent/guardian; in some cases, additional documents will also be needed, which should be found out in advance.

Statement of birth
The employee of the authority in question will set a date for the readiness of this document if it is not possible to issue it immediately. This service is free for parents who apply within 30 days of the birth of the child.

Multifunctional center - Voronezh

Establishment

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Obtaining a certificate for a child born in a maternity hospital

Upon discharge from the hospital, the young mother receives a certificate confirming the birth of her baby, which contains the following information:

• Mother's name and date of birth;
• mother's marital status and education;
• number of newborns;
• date of birth of the child and his gender.

Child's birth certificate
You should double-check the correctness of this information at the discharge stage, since parents will then apply for a birth certificate with this paper. The legislation provides for free receipt of the first official document for each child if his parents applied to the authorities in a timely manner, and payment of a fee if the filing period exceeds 1 month from the date of birth.

The algorithm for processing documents is quite simple and not labor-intensive; depending on the official status of the mother, it is provided for the provision of a package of papers to any of the government bodies that have the legal right to issue certificates.

The main papers required for issuing a certificate are an adult passport and a certificate from the maternity hospital; if you need to provide additional papers, you can always check their list with the appropriate authority.

Multifunctional center - Voronezh

Where to contact

Registration procedure in non-standard cases

Life often makes its own adjustments to the established order of things and not all children are born in a maternity hospital, but this does not mean that the occurrence of various kinds of circumstances affects the ability to register your child.

At birth in emergency circumstances

It is important to know that when children are born outside of medical institutions, the mother should be taken to the nearest hospital as soon as possible to ensure proper care, and then deal with formalities. Doctors at this institution will also subsequently be able to confirm the fact of birth by issuing an appropriate certificate.

Application for birth outside a medical organization

If it so happens that your baby was born during an air flight or a trip by rail or road, then any written evidence of this fact will be required. Protocols or acts, for example, drawn up in free form by employees of the carrier company, are suitable.

The testimony of drivers who were on the road with you at that moment is also taken into account. If such a witness can come with you to the baby registration department, then written testimony is not needed; he will be able to fill out the document on the spot. If the witness lives in another city or even country, take his contact information and use it to draw up a written statement.

The timing and procedure for issuing a certificate in such cases are no different from the standard scheme, except for the presence of eyewitness testimony attached to the package of papers.

If the child was born at home

If the birth began at home, then usually a medical team will arrive in time and the emergency doctor will be able to give an opinion on the birth of the baby in the appropriate form. Such cases are not isolated, and the law does not prohibit the use of such a document when obtaining a certificate.

If there is no doctor at the time of birth, this fact can be confirmed by neighbors, acquaintances and relatives who need to come to the registry office together with one of the parents and describe this situation on a special form. After this, the government agency employee will accept the package of papers and launch the mechanism for issuing the certificate within the established time frame.

Child registration process

If the child's parents are not married

When mom and dad are not a family from a legal point of view, the registration procedure is as follows:

1. An application to any of the government agencies issuing the document is submitted by the child’s mother, indicating the necessary information about the father to be included in the papers.
2. If it is necessary to recognize paternity, both parents submit the application, and a state fee is paid for this procedure.
3. In the situation described in paragraph 2, the passports of both parents are submitted, and the process of obtaining a certificate is then standard.

In cases where the father does not recognize the child or the mother does not want to recognize his paternity, the legislation provides for a different procedure.

The father has the right to be recognized and included in the form by the court, accordingly filing a claim there. The mother has the right to include her ex-husband in the child’s documents if he was born no later than 300 days from the date of divorce. Also, information about the father can be entered from the mother’s words without supporting certificates or the presence of a man, but in this case the child will receive the mother’s surname and the father’s patronymic, and the information of the alleged father will also be included in the certificate.

How to obtain a certificate if a child was born in another country

If a young family has planned to have a child abroad, or it happened by chance, then to register the baby you need to take a number of actions that do not require a mandatory return to your homeland immediately after the birth of the baby:

1. Obtaining a certificate of the appropriate type from a medical institution in the host country; it usually contains all the data about the baby and parents.
2. Placing an apostille on such a document in local authorities similar to the Russian registry office.

   
   Foreign birth certificate

3. Translation of papers into Russian from an accredited translator or translation agency .
4. Contact the Russian consulate located in that country and submit an application for a certificate for the child.
5. After processing the data, you can pick up the finished document at the consulate, and only with it will the parents be able to leave the country in which the baby was born.

Depending on the legislative framework, foreign countries may give their citizenship to a baby born on their territory and have additional conditions for the removal of such children from the country; you should clarify this information before planning a trip back to Russia.

Birth by a surrogate mother

Surrogacy involves a special procedure for registering a newborn, consisting of the following stages:

• a woman writes a refusal to give up her child in a maternity hospital immediately after his birth;

  
  Sample application for abandonment of a child in the maternity hospital

• the medical institution issues a standard certificate, indicating the name of the mother in labor, to the genetic parents of the baby;
• genetic mom and dad provide a package of papers to the registry office or other document issuing authority: an application, their passports, a notarized surrogacy agreement and a certificate from the maternity hospital. The personal presence of both is required.

A government agency employee checks the authenticity and correctness of the papers and, within the specified time frame, issues a certificate to the parents, which indicates exclusively their personal data.

Registration of a child over 1 year of age

In rare cases, children remain unregistered for more than 12 months of their life, but the state provides that such babies can also be registered in the standard manner by submitting documents to the relevant authorities. In this case, a state fee of 200 rubles is paid for late paperwork.

Even an adult can submit his documents for the issuance of a birth certificate, if such a procedure has not been carried out previously.

How to obtain a certificate for a foreign citizen

Foreigners wishing to obtain the child's first legal document must contact the registry office at the place of migration registration and residence, if they have a residence permit. The following documents are provided there:

• passports of both parents;
• standard medical certificate from the maternity hospital;
• marriage document;
• migration cards.

  
  Migration card

If the above papers are available only in the original language, then their translation into Russian, certified by a notary, is needed.

A standard application form is filled out and a certificate is issued in the prescribed manner. Within three months after receiving this document, it is necessary to register the baby with migration authorities.

In order to obtain the necessary document both in Moscow and St. Petersburg, you need to register for migration in these cities, and not in other regional offices.

Multifunctional center - Voronezh

Where to contact

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How to get a duplicate birth certificate

A copy may be needed due to the loss of the original or its inappropriate appearance, where letters and numbers have been erased. Getting a duplicate is not difficult, especially if you live in the place where the original was received. Then it is enough to contact the local registry office and write the necessary statement, indicating the reason for requesting a copy. An employee of the institution will issue a receipt for payment for such a service and upon receipt of funds a duplicate will be issued, quite possibly on the same day.

For those who live in a locality remote from the registration authority, there are three options:

• go on your own and repeat the procedure described above;
• send a request by mail, attaching a copy of your passport to confirm your identity;
• notarize a power of attorney for a person living in the desired city and ask him to get a copy.

It is allowed to accept an application and transfer a duplicate to the following categories of citizens:

• guardians;
• parents of a minor;
• relatives of a person who is no longer alive;
• representatives of state-authorized structures.

Today, when receiving a copy of the certificate, you must pay 350 rubles for one copy at the place of request.

Multifunctional center - Voronezh

Where to go

Lawyers' recommendations

Belyakov Anatoly, lawyer: “To correct errors in the birth certificate of children, you should file a claim in court, this procedure is paid.”

Yurius LLC, law office: “If the father refuses to recognize the child without being officially married to his mother, she has the right to go to court to establish the fact of paternity, and then indicate the man in the certificate in the “father” column and demand from him payment of the due amount of alimony.

Olga Pavlovna, lawyer: “The fact that data about the father is recorded in the certificate cannot be canceled or changed at the request of the mother or a court decision.”

In order to avoid problems in the future with paperwork, payments and the possibility of traveling with the baby outside the country, you should not delay the preparation of his first document; it is necessary to register the child in the first month of his life. Moreover, the procedure for obtaining a certificate is extremely simple and free, subject to deadlines.

Multifunctional center - Voronezh

Where to get it

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Railway department of the registry office

Where is it issued?

Soviet Civil Registry Office department

Where to go

Extract from the maternity hospital and other very first documents

When leaving the maternity hospital, the new parent takes with her the papers with which the child is further registered.

The list of these documents is standard in all maternity hospitals in Russia:

Parts of the exchange card with which the pregnant woman was admitted to the maternity hospital. In this document, obstetricians record the process of childbirth and the condition of the woman in labor:

• sheet No. 2 – notes the nuances of the birth process, the mother’s condition after the birth of the child. This part of the card must be provided to the antenatal clinic, whose doctors monitored the pregnant woman. The document must be transferred within 10 days;
• sheet No. 3 – data on the condition of the newborn child are noted. The document is sent to the medical institution to which the baby will be assigned. The issued sheet is filed with the medical record that will be created for the newborn.

An extract from the maternity hospital (certificate), which confirms the fact of the birth of the child: the exact time, place and gender of the newborn. The data of the woman in labor and the medical worker who delivered the birth are also reflected. The statement is valid for a month. It is necessary so that obtaining a child’s birth certificate and a one-time benefit does not delay.

Coupons 3-1 and 3-2 of the birth certificate. The woman submits these documents to the medical institution where the newborn will be assigned. It is the birth certificate that gives the right to monitor the child for the first 6 months.

Thus, all information about the birth process, the state of health of the mother and baby, and the results of the first screening examination is transferred to the medical institution at the place of residence.

After a woman returns from the maternity hospital, a doctor or nurse visits her. These specialists will monitor the child, answer parental questions, and give advice on caring for the newborn.

Left Bank Civil Registry Office

Where to apply

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Comintern Civil Registry Office

Where to get it

Civil Registry Office

Organization