How to get a second birth certificate (duplicate)?

Legislation

He (or rather, his mother) receives the very first document about the birth of the child upon discharge from the maternity hospital.
If the birth did not take place within the walls of a similar institution, but at home or in another place, the role of this document is played by a statement from a citizen present at this event or a document from a medical professional about the fact of birth outside the walls of the institution. Any of the listed documents is the basis for registering the fact of the birth of a child.

The main legislative act regulating the entire process of making entries in legal documents is Federal Law No. 143 of November 15, 1997.

Federal Law of November 15, 1997 No. 143-FZ “On Acts of Civil Status”

Registration of a child born by a surrogate mother

In the case where an application for registration is submitted by spouses who have given permission for the implantation of an embryo into another woman, they are required to provide the consent of this woman for their parents to register the newborn. It is issued by an organization providing medical services, along with a document confirming the fact of the birth of the baby.

Find out more about what surrogacy is.

Deadlines

The period for issuing a birth certificate is limited to the validity period of the certificate issued at the maternity hospital, which is 30 days.
The same period is specified in paragraph 5 of Article 16 of the Federal Law “On Acts of Civil Status”. In a legal sense, starting from 2005, the discrepancy between the deadlines established by different regulations was eliminated. Namely: until this moment, the maximum period of residence without registration was only 7 days, while the child had to be registered with the registry office within a month after birth.

At the moment, the maximum period of stay without registration can be up to 90 days.

What data is indicated?

How long does it take to get a birth certificate? The answer to this question is presented above. What information about the child will be included in the document? The main graphs are:

• first name, last name and patronymic of the little citizen;
• date of birth;
• Place of Birth;
• information about the registration authority;
• information about the mother (the father is indicated if available or according to the mother);
• date of issue of the form.

It is necessary to pay attention to the reverse side of the document. It should be empty. There, if necessary, it will be possible to put a stamp confirming citizenship, if such is not implied by law.

Why do you need to register your child?

Registration with the civil registry office is the starting point on which the rights to medical care, pension contributions, and educational services (school and preschool) depend.
Without the registration and citizenship procedure, the child will not be able to qualify for free medical care, and his parents will not be able to receive social support from the state.

Full registration of a child in accordance with all legal rules brings tangible benefits to his parents. Due to the increase in the number of residents, it will be possible to receive a subsidy or compensation for housing and communal services. In case of unsatisfactory financial security of the family, you can contact the social protection authorities for targeted financial assistance. At the federal level, there is a benefit for the birth of a child, which is valid for six months.

Subjects of the Federation at their level try to maintain the birth rate, including by providing various kinds of gifts to families with small children. If you miss the deadline, then registration in the future will be longer and involve unnecessary hassle. And a year after the birth of a child, it will be possible to register his birth only through the court.

On a note! The process of registering the birth of a child with the registry office takes no more than one day, and most often the document is issued immediately after the application and acceptance of the documents.

Nuances of data about the baby

The baby is given a first and patronymic name based on an agreement between mom and dad. If they are married, then either of them can apply for a certificate. If the parents are not officially registered, then everyone must come to the authorities in person to register. When the father is not averse to recognizing the child as his own, a paper establishing paternity is drawn up, and on its basis the child is given a certificate indicating the father’s patronymic and surname.

For a single mother, a different algorithm of actions is provided. It is necessary to understand that she has the right to indicate the child’s father, and the employees will enter data about him from her words, but you can completely leave a dash in the “father” column. The baby will be registered under the mother’s last name, although his middle name can be any and is also entered according to the mother’s words.

If after some time an error is discovered in the filling, you must contact the registry office to correct the situation. The sooner you do this, the better. But it is worth remembering that incorrect information entails difficulties in subsequently processing other important documents and certificates.

Who registers the birth

On the territory of the Russian Federation, all important milestones in a person’s life, starting from his birth, are documented by the civil registry office departments (civil status records).
Employees of these bodies register all changes occurring in the life of a Russian citizen: his birth, acquisition of citizenship, marriage and divorce, establishment of family ties, and ultimately, death. Read also: Benefits of a father of many children

You can directly submit documents through multifunctional centers (MFC), but they only perform the functions of collecting and transmitting documents to the same department of the registry office.

Parents have the right to do what is easier and faster for them.

Both parents and authorized relatives or friends have the right to apply for registration of a child. Confirmation of this right is a notarized power of attorney.

There are some nuances: if the parents are not in a registered marriage, then in order to record them as father and mother, both of them must be present when submitting the application. If the marriage is officially registered, one of the parents is sufficient.

Who is eligible to apply for

It is important not only to know how long it takes to obtain a birth certificate, but also who has the right to apply for one. In this case, the list of applicants is small. Legal parents or authorized representatives can receive the paper.

Usually the mother or father handles the registration procedure. However, it is not prohibited by law to entrust this to other persons, but you will have to contact a notary for the appropriate certificate. The notary must issue a power of attorney in order to comply with the norms of the Civil Code of the Russian Federation. Usually, health workers, relatives or friends of the mother register the baby if for some reason (illness, for example) she cannot do it on her own.

Baby registration sequence

The very first documents for a Russian citizen are received by his mother at the time of discharge from the maternity hospital or other medical institution on the territory of which he was born.

In the maternity hospital

Mom receives in her arms:

1. Baby's exchange card. All information about the progress of labor, parameters at birth, the presence of abnormalities (if any), and an assessment of health status on the Apgar scale is reflected here. It is sent to the children's clinic and is the starting point for the child's medical record;
2. Certificate of birth of the child. Information about the exact time of birth, information about the doctor who delivered the child. Based on this document, further registration of the baby will be carried out;

   
   Sample birth certificate for a child

3. Mom's own exchange card. The course of labor and the woman’s condition before and after it are described. Transferred to the antenatal clinic.

MARRIAGE REGISTRY

Within a month after birth, one of the parents must come to the registry office at their place of residence and submit an application to register the child. Legally, this fact is enshrined in the “Birth Certificate” - the main document of the child until he receives a passport at the age of 14.

Registration at place of residence

According to the law, the child is registered at the place of residence of the mother or father, without the prior consent of the other residents of the home.

Copies of all documents must be certified by the head of the Housing Office or the Management Company. In the final part of this procedure, a corresponding mark is placed in the house register and a certificate of registration of the child at the place of residence is issued. It will later be useful for assigning various benefits.

Registration at a medical institution (children's clinic)

Possible only if you have previously received certificates and certificates.
The child will be assigned to one of the areas and the mother will be able to meet the doctor and nurse with whom she will take care of the baby’s health. In addition, at the same clinic you can apply for a health insurance policy. A temporary policy will be issued for the period of its manufacture.

Important: until the child is six months old, all medical care is provided to him free of charge, regardless of the presence or absence of compulsory medical insurance.

Receiving SNILS

If not so long ago this document was mandatory for working citizens, now it is issued immediately after the birth of a citizen of the Russian Federation. In central cities, representatives of the Russian Pension Fund are present next to doctors at the discharge from the maternity hospital and immediately draw up the documents necessary to obtain SNILS.

Read also: How to change a child’s last name

Registration of Russian citizenship

A stamp indicating that the child is a citizen of Russia is affixed to the back of the Birth Certificate. From here it becomes clear that at the time of applying for this service, this document must be in the hands of the parents.

This is what a baby's birth certificate looks like

The procedure does not take much time and is carried out at the nearest hotel of the Russian Ministry of Internal Affairs.

On a note! The FMS ceased to exist as a separate ministry back in 2021, transferring its powers to the Main Directorate for Migration Issues of the Russian Federation.

Whose responsibilities include registering a child?

Registration of a newborn is carried out on the basis of an application from the parents or one of them. If for some reason parents do not have the opportunity to submit such an application, this can be done for them:

• relatives of the child's mother or father;
• another person authorized by the parents;
• an official of a medical or other institution where the mother stayed during childbirth or where the child is located;
• a representative of the internal affairs body, as well as an educational or other organization, a body implementing social policy, where a found or abandoned child is kept in the case where his parents are unknown.

Documents for registration

Each of the listed actions requires different documentary grounds. In general, the procedure is determined by the fact that these documents are drawn up at the previous stage. Thus, it will not be possible to change the order of visits to government institutions.

Common documents that are required to be presented at institutions are parents’ passports.

For the rest, options are possible. To make it easier to understand the legal requirements, we provide a small table.

It is worth noting that, despite the fact that the procedure for making an entry in the registry office is subject to a state fee, registering the birth of a child is free.

How long does it take to register a child?

The deadline for registering a child, regardless of who submits the application, is one month from the date of birth of the baby. True, domestic legislation does not provide for any sanctions for violating this rule, so in practice this can be done later, but it is better not to delay.

If a newborn was found or abandoned, then the person who found it must report this to the internal affairs authorities or guardianship and trusteeship authorities at the child’s location within 48 hours.

State fee for a birth certificate

When issuing a birth certificate, you will not need to pay any state fees. However, if the document is lost, you can get a duplicate by paying 350 rubles[3].

Within the region of residence, the forms for payment of state duties are the same; they can either be taken from a bank, or downloaded from the electronic portal of the State Committee for Civil Registry Offices of the required region, printed and filled out at home. To avoid various misunderstandings, it is better to contact the registry office to clarify the details for paying the state fee.

Sample receipt for payment of state duty when issuing a repeat certificate

Registering a newborn is an important and obligatory task that parents must do in the very first month of the baby’s life. Thanks to this procedure, the child will be able to have all the rights and privileges of a Russian citizen: he will receive a residence permit, health insurance, and by the age of two or three he will be able to go to kindergarten, and then to school.

Registration of a birth certificate

7 ways to teach your child to sleep in his own bed

Obtaining the first document is a simple procedure; parents will spend no more than an hour on it. The design scheme has not changed for many years; only the appearance of the certificate has been changed.

Birth certificate

Baby registration sequence

How to register a child:

1. At the registry office, write an application on form No. 1. Forms are available in all branches. The form can also be downloaded from electronic portals and then printed on a printer.
2. The application must indicate all the data: gender of the child, place of birth, date of birth, information about parents, marriage certificate.

The document is usually prepared on the day of application within 20-60 minutes.

Registration

After receiving the baby's birth certificate, the next step will be to register him at the address where he actually lives.

According to the law, a child cannot be registered separately from his parents, unless they are deprived of their rights to him.

A mother or father has the right to register a child born with them; for this it is enough that one of them is registered at this address.

A parent has the right to register a newborn, even if he is not the owner of the property, but is registered there.

If a temporary registration is issued, the baby is also issued a temporary registration for the same period that the mother has it.

There are several ways to register a child at a specific address:

• through the passport office;
• At the MFC;
• through State Services.

To register a newborn at the passport office, you will need to spend a decent amount of time, since there are usually always a lot of people there. Other methods will help make this procedure easier.

Passport Office

There you will need to write a statement on behalf of the child, where the parent indicates that he is his official representative.

Parents must have with them:

• original and copy of the baby's birth certificate;
• passports of both parents and their copies;
• certificate confirming marriage, if any;
• when registering in a private house, you will need the original house register, which is kept by the owner of the property;
• when registering in an apartment, you will need an extract from the house register, which is stored in the passport office, it is issued there (this certificate shows information about who is registered at this address);
• a certificate showing the status of the personal account for debts for utilities;
• If the child is registered by the father, the mother’s written consent will be required for registration at this address.

After accepting the application, the passport office employees collect the birth certificate and passport of the parent. When registering a child in a private home, a corresponding entry is made in the house register.

A certificate is issued along with the child’s certificate indicating the child’s registration . If desired, information about a newborn child can be entered in the parent’s passport in the “Children” line. It will take 1 to 7 days for the documents to be ready.

MFC

These centers were created specifically to relieve the burden on other government bodies in accepting applications from citizens and issuing documents to them.

The only difference when registering through the MFC will be the fact that all employees work in an accelerated mode, and the citizen will have to spend less time submitting the application.

After accepting all the same documents as at the passport office, MFC employees will send the documents to the passport office to register the baby.

After a set time, you will be able to receive completed documents from the MFC. The procedure will be completely similar.

Public services

This is an official portal that allows citizens to receive government services via the Internet. This is the most simplified option, allowing people to submit an application for registration of a newborn baby without leaving home.

The procedure will be as follows:

1. To receive this service, you will need to have a personal registration on the portal, and the person’s passport data must be verified.
2. After logging into your personal account, you must select the appropriate service, which is located in the “Data Registration” catalog under the title “Registration of a citizen at the place of residence.”
3. After this, you need to activate the button to receive the service.
4. Next, you will need to consent to data processing and fill out all the required fields of the application. When choosing an application, you need to choose the one that is suitable for registering a newborn baby.
5. The last stage will be the choice of the FMS where the application will be sent.
6. You will also need to attach scans of the required package of documents.
7. After this, the application will be sent, FMS employees will check the specified data within 3 days and send an invitation to receive a registration certificate.

This service is also free, and you do not need to pay a state fee for it . Mandatory documents will include only the applicant’s personal passport, the baby’s birth certificate and a document confirming the grounds for the parent’s legal residence at this address.

At the birth of a new family member, every citizen must know how to register a child in the registry office, as well as what procedure is provided for registering him at his place of residence.

Compliance with these requirements is mandatory for all citizens, and administrative penalties are provided for their violation.

Similar articles:

• Certificate of non-receipt of a lump sum benefit upon the birth of a child
• How to obtain a child’s birth certificate from the registry office using form F24?
• Who can be a child's godparents?
• What regional payments exist at the birth of a child?
• Is it possible to change a child's name on the birth certificate?

• Previous post Restoring a birth certificate through State Services
• Next entry What documents are issued after the birth of a child?

3 comments on the article “How to register a child after birth?”

1. V
   gdp writes:

   Since October 1 in Russia, due to the introduction of a new system for registering newborns, there is a problem in obtaining a Child Birth Certificate, who is to blame? You need to feed, raise, educate, and parents nurture their hatred from morning to night, to whom do you tell me, don’t hide it?? Whoever came up with this needs to be shown on Channel One, these creators of Russia.

   Answer

2. V

   Natalya writes:

   Good afternoon. I have a question. I applied to the registry office not at the place of registration and not at the place of birth of the child to obtain a birth certificate, which was denied to me by the employees with an explanation that this was not possible. I was told to go to the place of registration or place of birth and receive this document there or make a temporary registration. Was I rightfully refused?

   Answer

3. V

   Anonymous writes:

   Good evening I am a citizen of Tajikistan, I have a residence permit, a child was born, we received a birth certificate for the child. And they told me I need to register the child, as if I had a registration for 5 years, I can register the child at the same address without the participation of the owner

   Answer

If the birth took place outside of a medical facility

The fashion for home births or the emergence of unusual situations often leads to difficulties . The basis for registration according to the law is the fact that a specific woman confirms the birth of a child with a document.

If the birth took place in a hospital, the mother receives an official certificate upon discharge, which she submits to the registry office.

When organizing childbirth at home, the basis may be a statement from an obstetrician or other person present during the process.

Immediately after the birth of a child, a woman can go to the medical institution where the pregnancy was monitored and receive a certificate of the established form .

There are often situations when it is impossible to obtain a document. Then you will have to go to court . The birth of a baby will have to be proven by collecting documents and witness statements and submitting them to the judicial authorities.

Application for the birth of a child outside a medical organization, form No. 6.

Sample of filling out form No. 6.

general information

Why do you need to register a newborn baby at the registry office?

Many parents are perplexed why the baby needs any documents.

Everyone understands that in the first years of his life he will be surrounded by incredible attention from close people, and he will not need papers proving his belonging to a particular region, family, or parents.

But in fact, the law establishes that in the first month of his life, the baby must have a certificate of the established form , which, in fact, is his first passport, and its validity will expire only when the child reaches the age of fourteen.

The document contains basic information about the newborn , which means that he becomes a full citizen of his country.

In addition, it is a kind of key to obtaining other services .

So, having this document in hand, you can easily register your child, register with a children’s medical institution and be on the waiting list for a kindergarten.

Application form for registration of the birth of a child, form 1.

Sample of filling out an application to register the birth of a child.

You can learn about where and with whom a newborn should be registered, as well as what papers are required for this, from our articles.

Features of registering a child aged 1 year and older

State registration of a child over 1 year old occurs upon application:

• parents or one of them;
• stakeholders;
• the child himself if he comes of age.

In this case, a document of the established form is required, which is issued by a medical organization or individual entrepreneur providing medical services. In the absence of a document, the rules for registering a child require obtaining a court decision to establish the fact of birth.