Documents are assigned a number by which you can easily find the original record. Books are listed by year in accordance with archiving rules and stored in archives. A person always has the opportunity to obtain a duplicate confirming the registration act.
A birth certificate is issued in the first month of a child’s life on the basis of a birth certificate issued at the maternity hospital.
This document indicates the registration number of the act, the date of birth, the date of issue, the surname, first name, and patronymic of the child. The names of the father and mother are indicated. It records the place of birth, which affects his citizenship.
The certificate is issued after submitting an application in an approved form. If the parents are not married, but the father agrees to recognize paternity, then he writes a statement confirming this fact.
If paternity has not been established, the woman can enter the name of any man in the application, and when drawing up the act, the employees will make a note that paternity is written from the words of the mother and has not been confirmed by anyone.
Documents for restoring a birth certificate.
Restoring a birth certificate involves preliminary preparation of the necessary documents, namely:
- a copy of the applicant's passport;
- application in form No. 18 to replace the certificate;
- original certificate form (if it was damaged);
- original receipt of payment of the duty;
- a copy of the registration (divorce) certificate of the parents’ marriage, if a duplicate is issued to the child.
By the way, the amount of the fee for issuing a duplicate certificate is, according to paragraphs. 6 clause 1 art. 333.26 Tax Code of the Russian Federation, 350 rubles.
Details for payment can be found at the local civil registry office or on the portal of the regional State Committee for Civil Registry Affairs.
Moreover, if parents or other guardians apply to the registry office to restore a document for a child, the initials of the minor should be indicated as the payer of the state fee.
If a birth certificate lost it without a personal visit to the registry office, this question worries citizens who, for one reason or another, cannot come to the registry office where the original document was issued.
In this regard, you will have to prepare another document - a power of attorney, certified by a notary. The person to whom it will be issued will be able to represent the interests of the applicant within the framework of the powers specified in it.
Legal aspects of the document
We recommend reading: How to obtain a birth certificate for a child in the Russian Federation in 2021
Chapter 2 of the Federal Law “On Civil Status Acts” (hereinafter referred to as the Law) establishes the legal aspects of a child’s birth certificate. Thus, according to Article 23, this document indicates:
- Full name, date, place of birth of the child
- Full name, citizenship of parents. If the child’s father is unknown, only the second parent’s name is indicated.
- Date, birth certificate number
- Information about the authority issuing the birth certificate
- Document issue date
- In certain cases, if the parents wish, the nationality of the child
In case of loss or damage to the above document, parents are issued a duplicate certificate with an appropriate note, which indicates all of the above information.
The procedure for re-obtaining a birth certificate.
To obtain a duplicate certificate, you need to contact the registry office with a corresponding application. Typically, an application requesting the issuance of a repeated certificate is filled out directly at the executive body.
The above list of documents is submitted along with the application.
Important: according to clause 4 of Art. 9 of Law No. 143-FZ, if the application was transferred to the registry office at the place of initial registration, it must be considered and a duplicate issued on the same day.
In this connection, the request to come for a second certificate the next day is unlawful. With the exception of failure to provide the registry office with a complete list of documents or the presence of grounds for refusal to issue a duplicate.
Recovery time
During a regular visit to the registry office, a duplicate will be issued on the day of application. If the application and other documents were sent by mail, all deadlines will depend on the speed of the postal service. Let’s say a letter from Saratov to Moscow takes 8 days; the registry office will review the application in 1 day. It will take another 8 days for a response, and it will take a day and a half to deliver the letter to your address. Total, about 20 days. If the letter is sent by courier, this period can be halved.
Delivery of letters takes the longest time in rural areas: sometimes there is only 1 post office for 3-4 villages
Time limits are calculated differently when it was necessary to turn to justices of the peace. Consideration of the claim takes 30 days. The decision made comes into force after 10 days, and 1 day will be spent on applying to the registry office. Thus, a duplicate can be received in approximately 41 days.
Where to apply to re-obtain a birth certificate.
You must apply for a duplicate to the registry office where the birth of the applicant or the child for whom the document is being restored was registered.
This is indicated in paragraph 1 of Art. 9 of Law No. 143-FZ of November 15, 1997
The question of where to restore a birth certificate arises, as a rule, among those persons who have moved to other regions of the country.
In such circumstances, the citizen will still have to contact the registry office at the place of current residence. In this case, department employees will also have to submit the full package of documents required to obtain a duplicate, including a receipt for payment of the fee.
Employees of the authorized body, in turn, are required to accept the documentation and send an official request to the department where the original certificate was issued.
Next, the citizen must wait for a notification from the registry office and receive a completed document upon presentation of a passport.
In addition, you can fill out and send an application for a duplicate certificate to a remote registry office yourself by mail.
But to receive the document you will have to come to the registry office at your place of residence.
Application to obtain a birth certificate again. [33.00 KB]
Why do you need a copy?
The birth certificate must be kept for life. Both children and their parents need them. Wherever services are provided by the state, a birth certificate is required for a child under 14 years of age. The main cases when you need to provide a copy of the child’s birth certificate:
- Carrying out outpatient treatment in a clinic or in a hospital.
- Admission to preschool educational institutions.
- Admission to general education institutions.
- Obtaining a foreign passport.
- Obtaining a citizen's passport, which is issued on the basis of entries made in the registry office.
- Registration of a child at permanent place of residence.
- Registration of all kinds of subsidies and benefit payments.
- At the place of work of both parents in the accounting department to reduce taxes.
- When applying to the Pension Fund to issue a SNILS in the name of the child.
- Recovering lost documents. It begins with obtaining a duplicate birth certificate.
- Registration of a survivor's pension, old age pension in the Pension Fund. Women present certificates for all children born to them, regardless of whether they are alive or not.
After a child receives a passport, the urgent need for this document disappears, but this is not a reason to throw it away .
Since certificates often become unusable during their life due to poor-quality paper or are lost, they are allowed to be restored. Government services may be forced to receive a correctly executed duplicate if:
- the letters are difficult to read due to crumbling paint;
- instead of the letter е the letter e is used;
- the document is laminated.
The legislation obliges civil registry office employees to issue a duplicate on the day of application. Find out how to restore your birth certificate here.
Other ways to obtain a duplicate birth certificate.
A personal visit to the registry office is not the only way to transfer documents to obtain a second certificate.
Send documents in accordance with clause 4 and clause 5 of Art. 9 of Law No. 143-FZ is possible through the government services portal and the MFC. Let's take a closer look at each option.
Public services
how to restore the birth certificate of an adult and a child through government services. In fact, submitting documents remotely is quite simple.
The user logs into an authorized account, after which he finds a service for obtaining a second certificate.
Next, the registry office is selected to which the application will be sent. The purpose of obtaining a repeated document is indicated in the electronic form.
In this case, personal data is entered automatically. The application is then sent for verification.
After a positive result, the sender receives a notification about the payment of the fee. You can pay for it without leaving your home directly on the portal. You will have to come to the registry office in person to get the completed document.
By the way, the possibility of sending an application through government services is not possible in all regions. Therefore, an interested person can contact the MFC.
MFC
You can also submit documents to receive a second certificate to replace a damaged or lost one through the territorial division of the MFC.
You can make an appointment at the nearest branch not only through the electronic queue directly at the office, but also through the government services website, as well as on the MFC portal through the electronic reception.
By the way, in the latter option, making an appointment is only possible two weeks in advance.
After registration, you need to arrive at the MFC along with a package of documents and a prepaid state fee (350 rubles) and hand over all the papers to the department employee.
Next, at the specified time, you need to pick up a duplicate certificate.
Replacement of a child's birth certificate.
If the registry office is located in another city or country
If the institution you need is located in another city, then there is no need to go there. There are several options for obtaining the required document.
If a trusted person lives in the city where the required registry office is located, then you need to issue a power of attorney for him to receive the document. It must be notarized.
A situation often arises when the required registry office is located in a distant city, and there are no acquaintances there. Then you can use postal services .
- First, they write a free-form statement in which they state their request. It contains complete information about the person for whom you need to get a duplicate. Be sure to indicate in the application the exact address to which the response should be sent. You must make and attach a copy of your passport to the letter so that it is clear who the person who made the request is.
- Then the letter is taken to the post office and a registered letter with notification is issued. You can write the postal code in the address; postal employees know it and the locality. In the line to: you can write the word “Registrar Office”. If this is not a metropolis, then there is only one registry office in the city. The rules of correspondence recommend showing respect to public service employees. You should always include an empty, clean envelope in your letter to send your reply.
- In response, they receive a receipt for the mandatory payment of the state fee, which all citizens pay. The letter may contain a service request form that should be completed. After paying the tax on the receipt and filling out the form, you must send it to the registry office using a registered letter with notification.
- After some time, a registered package will arrive by mail, which will contain the treasured duplicate.
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You can contact the registry office of your city with a statement about the need to issue a duplicate, and perhaps the employees will agree to make the request themselves. Then you will need to pay the state fee and wait until the ordered duplicate arrives upon request. Employees do not always agree to such requests from citizens, leaving them to resolve such issues on their own, because the law does not allow them to forward citizens’ applications from one institution to another.
Obtaining a duplicate from another country is done through the local registry office. They apply there, provide high-quality copies of their passport, fill out documents, and pay the state fee. Staff will make the necessary inquiries.
If you have relatives in another country, you can ask them to get a duplicate. Documents filled out using a foreign alphabet require an application with a translation into Russian. The translation made must be certified by a notary.
Don’t forget that you can issue a child’s birth certificate on the State Services portal by clicking on the link.
Who has the right to apply for restoration?
Parents can obtain a duplicate for a minor child. And in case of their absence, legal representatives or guardians.
An adult and a child over 14 years old, if he has a passport, have the opportunity to contact the registry office in person.
Sometimes, for some reason, it is not possible to visit the registry office yourself. Then a third party has the right to do this for you, on the basis of a power of attorney from the owner of the original document, certified by a notary .
To obtain a copy of a document of a deceased person, his relatives have the right to apply to the registry office.
What is contained in the duplicate
When a certificate is lost or damaged, a duplicate with a special mark is issued. At the same time, a photocopy of the certificate, even certified by a notary, does not have legal force - government agencies and other organizations will refuse to accept it.
The duplicate contains all the information that is included in the original:
- Full name, date and address of birth of the child;
- Full name, citizenship of father and mother (if information about the father is missing, then only information about the mother is indicated);
- document details (date, number);
- Registry office details;
- date of document execution;
- nationality of the child (optional).
By law, the following persons have the right to receive a duplicate:
- parents and their child;
- guardians, adoptive parents, guardianship officials;
- close relatives.
Relatives, heirs (including third parties, provided they are indicated in the will), and proxies can request a duplicate certificate of a deceased relative. Medical institutions, government agencies, and guardianship authorities also have this right.
Procedure through the registry office and through the court
The easiest way to obtain a duplicate birth certificate is to contact the civil registry office directly.
Obtaining a repeated metric in case of loss, theft or damage is done as follows:
- submission of application (form 18) and documents
- obtaining a duplicate
If it is not possible to confirm the identity of the applicant, then the civil registry authorities do not have the right to issue a duplicate of the metric. In this situation, the issue is resolved in court.
When drawing up a statement of claim, you will need the help of a professional lawyer, which can be obtained on this website. The court decision will be the basis for issuing a duplicate at the registry office.
