When a baby is just born, the need to prepare documents for the child is added to the numerous worries of the young father and mother. The birth certificate is his first and main document of identification until his 14th birthday. It confirms that in a specific department of the registry office in the civil registration book for a specific year, an entry appeared under a certain number. It indicates that a person with a given last name, first name, patronymic and a certain mother and father was born on such and such a date.
Where to get a child's birth certificate
Registration is carried out by the civil registry office at the place of birth of the child or at the place of registration of one of the parents. According to Art. 16 of the Law on Civil Status Acts, this must be done within a month from the date of birth. Although the law does not provide for penalties for missing this deadline, there is no need to delay: a certificate from the maternity hospital, which must be provided to obtain a birth certificate, is valid for a month. Only after you have the first document in your life in your hands, is it possible to draw up other papers: registration, citizenship stamp, medical policy and SNILS.
The procedure for obtaining a birth certificate has been simplified as much as possible. In 2021, this can be done at the MFC, the Civil Registry Office, or submit an application online through the State Services website.
The advantages of contacting the MFC are:
- Significant time savings: you can choose a convenient time, sign up in advance at the nearest multifunctional center and avoid long standing in line. In addition, the MFC's operating hours are from 9:00 to 20:00, including Saturdays, without lunch break. Registry offices provide services on a special schedule with a lunch break.
- Multifunctional centers are usually located near bus stops and major transport interchanges. The principle of extraterritorial service also applies. That is, you can contact the nearest center, regardless of your place of registration.
- The center's staff will competently answer all questions that arise, which will minimize the risk of refusal to perform the service due to incorrect completion of the application or lack of necessary documentation.
- The MFC has payment terminals, which means there is no need to go separately to the bank or post office to pay the state fee.
Advantages of a “single window”
A multifunctional center (MFC) is a special institution whose work adheres to the “common window” principle. This organization provides various types of municipal and government services to individuals, entrepreneurs and firms. It makes the interaction of ordinary citizens with executive authorities more comfortable and simpler. In such centers people can receive the following services:
- Apply for a Russian citizen passport and a foreign passport.
- Apply for marriage registration.
- Submit a request for real estate registration.
- Submitting an application for permission to redevelop housing.
- Assistance in solving tax problems and issues related to cadastres.
- Enrollment of children in preschool and educational institutions.
You can also get a birth certificate at the MFC. At the same time, the process of obtaining a document through this center has a number of advantages:
- The procedure can be performed by any employee of the institution - there is no need to stand in queues to see different specialists.
- Convenient operating hours for the organization are from 8 a.m. to 8 p.m. daily, without breaks or weekends. It turns out that even a young mother, busy with her baby, can set aside an hour or two to visit the MFC. At the same time, the registry office works only according to a certain schedule with clearly designated times for accepting documents.
Documents for the provision of services
Documents required to obtain a birth certificate for a newborn through the MFC:
Medical certificate from the maternity hospital or other medical institution where the birth took place. If the certificate is lost, the maternity hospital can issue a duplicate within a month. If the birth took place outside a medical institution, a certificate from the private doctor who delivered the newborn, or a statement from a person present at the birth of the baby.
Read also: Transfer of meter readings to the MFC
Parents who are legally married must also provide the following:
- passports of father and mother;
- marriage document;
- statement from one of the parents.
For unmarried parents (if the man officially recognizes that the child is his):
- parents' passports;
- statements from both parents;
- certificate of paternity.
If the marriage is dissolved less than 300 days before the day of birth (in the event of a divorce of the spouses, the father being declared incompetent or his death), one of the following must be provided to establish paternity: documents confirming the dissolution of the marriage or the fact of death, a court decision declaring the marriage invalid.
Single mothers:
- mother's passport
- statement.
The father's name can be written down from the mother's words. In this case, an additional certificate is issued confirming the status of a single mother; this may be needed when traveling abroad. Or information about the father may not be included in the certificate. Then a dash is placed in the corresponding column, and the child’s patronymic is given as directed by the mother.
Registration procedure
It is very easy: first, select the MFC that is closest to your home. Then it is recommended to call there to make an appointment - this can save even more time, because the specialist will already know what question the visitor will come up with. But pre-registration is not mandatory - this is done only at the request of the client.
After a person comes to the MFC, he needs to take an electronic number. This is done in the terminal, which is usually located right at the entrance to the building. When it’s your turn, this number will appear on the board. The applicant must go to the window and hand over the documents to the employee, who will check the availability of the necessary papers and their correct completion.
Not only parents of a newborn baby can apply for this certificate. The Civil Code clearly identifies those who will also have this right. These include:
- Adult citizens and children over 14 years of age.
- Guardianship and trusteeship authorities.
- Legal representatives.
- Relatives of the deceased person.
Required documents
The list of papers required to obtain a birth certificate at the MFC is minimal and identical to that required at the registry office. This list includes:
- Statement of the accepted sample: to draw it up, you can ask for help from a center specialist. Or fill it out yourself according to the sample that is available in any department of the institution. If the child’s parents are in a registered marriage, then it is allowed for the petition to be written by one of them. Otherwise, two identical petitions will be needed: separately from the mother and father of the baby.
- Certificate from the maternity hospital - it contains information about the place and date of birth of the child, his gender, and the mother’s full name.
- Marriage registration certificate.
- Passports of father and mother, or guardian.
If it so happens that the certificate received at the medical institution is lost, then within 30 days you can request a duplicate. Then the MFC specialist will need to present exactly the received copy of the document. Other options:
- If a child was born outside a hospital, a birth certificate must be issued by the doctor who delivered the child.
- If there were no medical workers present at the birth of the baby (such situations also occur), the function of the certificate will be performed by the statement of the person who was present at the birth.
Important: if the parents are in a “civil” marriage, then you will also need a certificate of paternity. It can be done there, simultaneously with the submission of documents for the issuance of the “first passport”. The cost of this paper will be about 350 rubles (the amount of state duty).
If the child is registered by a single mother, the father's name can be written down from her words. Or a dash may be placed in this column, and the young mother will receive an additional certificate that will certify her status. These precautions are necessary in order to avoid problems with taking a minor abroad in the future.
Issuance deadlines and registration costs
The regulations, procedure and deadlines for obtaining a certificate are established by law - this must be done within a month (30 calendar days) from the date of birth of a new Russian citizen. The procedure for registering a birth certificate through the MFC usually takes about an hour, that is, there is no need for a second visit by the parents (or one of them).
But if such a need arises, then the employees must give the applicant a receipt for accepting the documents and set a date when they need to come. The law allows 7 days from the date of filing the application for the production and registration of the certificate. The cost of registration is completely free, that is, you do not need to pay a state fee.
How to obtain a child’s birth certificate at the MFC
To obtain a birth certificate through the MFC, you must complete the following steps:
- Prepare and collect documentation package.
- Make an appointment in advance. Or take a ticket and join the electronic queue.
- After the coupon number is displayed on the electronic display, obtain an application form from an employee of the institution and fill out the document according to the sample (if this has not been done in advance).
- The employee will check that the form is filled out correctly, that all necessary papers are available, and will issue a receipt confirming receipt of the documentation package.
- An MFC employee will issue a birth certificate or inform you of the time when you can pick up the completed document.
How much will you have to pay and how long will it take to get results?
This procedure is not subject to state duty. This is one of the few documents whose production is free for the applicant. However, if paternity is established, you will have to pay a fee of 350 rubles.
The ready period for business paper is 7 days. Residents of Moscow, when applying for a certificate through the MFC, which has a civil registry office, can pick up the documentation on the day of application. You can also track readiness via the Internet. Simultaneously with the birth certificate, an entry is made in the passports in the “Children” column and a certificate is issued in Form 24. This is the basis for assigning a one-time maternity benefit. The validity period of such a certificate is six months. If it is lost, a duplicate will not be issued.
Receipt
Situations may arise when it becomes necessary to re-issue the certificate. More often these are the following cases:
- Lost document.
- Dilapidation or damage to paper - in the case when it is not possible to easily make out the data indicated in the certificate: number and series of the document, full name of the parents or child.
- When it is established that the data contained in the document is incorrect. The reason for this may be a simple typo (error) when filling out the paper, a change in the child’s surname or patronymic (during adoption or during the procedure for establishing paternity).
Important: it is not recommended to laminate the certificate, as this will complicate the procedure for making additional marks to the text of the document if the need arises. Although, of course, the law does not provide direct prohibitions on this.
Loss or damage
To do this, you will need to contact the MFC (registry office) where the first copy of the certificate was issued. This will require:
- passport of a Russian citizen;
- a receipt for payment of a fee in the amount of 350 rubles, since the procedure for issuing a copy is already paid;
- original (if available);
- statement.
If a duplicate is issued for a minor, or more precisely, for a child under 14 years of age, then the application for receipt of the paper must be filled out by the parents (guardians). In addition to the petition, they will need:
- passports of mother and father (if the family is incomplete - one of the parents);
- marriage certificate (if available);
- the original document (if it exists, but has become unusable);
- receipt of payment of state duty.
Changing data
To correct the information specified in the certificate, you will need an application and the original document. Additionally you will need:
- passport;
- receipt of payment of state duty;
- documents confirming the fact that erroneous data was entered into the certificate.
If the personal data of a person is changed in the certificate (upon adoption or establishment of paternity), then a decision of the court or guardianship authorities (in case of deprivation of parental rights) will be added to the list of required documents.
A nuance: if the document is changed due to the fact that when filling it out, an employee of the registry office or MFC made a typo, then the issuance of the paper will be free for the applicant. In the event that the error was made through the fault of the citizen himself, the cost of the procedure will be 650 rubles. And the cost of changing your name is 1600 rubles.
The period for processing a duplicate can be either one day or two months: everything will depend on the grounds. It is one thing when a repeated certificate is issued due to the dilapidation of the original, and quite another when the reason is to establish paternity.
Why do children and adults need a birth certificate?
The presence of this paper is mandatory in a variety of situations:
- a child:
to obtain citizenship, registration at the place of residence, registration of a compulsory medical insurance policy, SNILS, INN, medical care, placement in educational institutions, when traveling abroad. - Adults:
to replace a passport, confirm a family relationship (for example, when registering an inheritance, concluding a gift agreement), to register a pension, and also if it is necessary to establish a maiden name. - Adults will need a document for children when applying for benefits and benefits due in connection with maternity (for example, a certificate for maternity capital, care allowance for up to one and a half years, certificates for large families) when returning personal income tax for a child.
Read also: Replacement of rights through MFC
Multifunctional centers (MFC): what is it?
The abbreviation “MFC” is known to almost every Russian today. The decoding speaks for itself: a multifunctional center that provides both individuals and legal entities with a wide range of government and municipal services.
The exercise has become very popular among the population of the Russian Federation. Constant improvement of the MFC system, expansion of the list and range of services, updating of the regulatory framework contribute to the implementation of the main idea of creating such centers - promptly providing every Russian citizen with the necessary documents for:
- birth of a child;
- changing the last name, first name and patronymic;
- registration of a pension;
- loss of documents;
- individual construction;
- ;
- driver's license exchange;
- the emergence of land and property relations;
- entrepreneurship;
- loss of a family member or relative;
- purchasing housing, etc.
More information about the activities of multifunctional centers can be found on the website.
Restoring a document for a deceased relative
When registering an inheritance, relatives are often asked to present the birth certificate of the person who died. But what if a lot of time has passed and it is lost? A copy can be issued at the MFC. The list of required papers will look like this:
- applicant's passport;
- receipt of payment of the duty;
- an application requesting the issuance of a repeated document in the prescribed form.
Read also: How to obtain a unified housing document (UZhD) at the MFC
Additionally, you should collect documents or their notarized copies:
- confirming the fact of death;
- confirming relationship with the deceased. This could be a birth or marriage certificate, establishing paternity, a court decision establishing the fact of relationship, a certificate of adoption.
- certifying the applicant's inheritance rights: a will, a certificate from a notary about the opening of an inheritance case, an annuity agreement, when receiving an inheritance upon the fact of joint residence - an extract from the house register about registration on the territory of the deceased.
How much does it cost to restore a birth certificate and how long does it take to make a duplicate?
To restore a lost or replace a form that has become unusable, you will have to pay a fee. Its size is 350 rubles. For making corrections in the event of an error due to the applicant’s fault, you will have to pay 650 rubles. And changing your first or last name will cost 1,600 rubles. You can pay the fee through a payment terminal located in the MFC, at the cash desk of any bank, through Sberbank ATMs, in some branches of the Russian Post, through electronic payment systems, through an online bank.
The time frame for issuing a duplicate may vary: from one day to two months. It all depends on the reason: whether you need to make changes or issue a copy of the original paper. The waiting time also extends when moving to another locality: if the place of residence and application for the service of the applicant is different from the place where the original was received. The registry office is forced to send a written request, which sometimes takes quite a lot of time.
Obtaining a birth certificate by proxy
According to the Civil Code, a document can be drawn up or changed by:
- adults and children over 14 years of age;
- parents of children under 14 years of age;
- guardianship and trusteeship authorities;
- relatives of the deceased person;
- legal representatives (for example, a guardian of a disabled or incapacitated person).
If a person cannot personally apply for or restore a birth certificate (for example, due to illness), he can delegate this authority to another person. In this case, the standard list of documentation must be accompanied by a power of attorney executed by a notary, indicating the relevant powers and the passport of the person in whose name the power of attorney was issued.
Registration of children of foreign citizens
If a baby is born to foreign citizens living in Russia, to obtain a birth document you must present:
- certificate from the maternity hospital;
- passports of father and mother, as well as their notarized translation;
- documentary evidence of marriage registration (if any);
- They may also be required to confirm the legality of their stay in the country: provide a migration card, patent, etc.
Lack of registration on the territory of the Russian Federation is not a basis for refusal to issue documentation. However, foreign applicants must apply directly to the Civil Registry Office to obtain a birth certificate.
If you have any questions, consult a lawyer
(free of charge, 24/7, 7 days a week):
- MOSCOW (extension 327)
- SAINT PETERSBURG: +7 (812) 425-66-30 (ext. 327)
- REGIONS OF THE RF (extension 327)
Registration of a newborn at the place of residence
In the first month after birth, it is necessary to have time to register the child's parents (parent) (according to Decree of the Government of the Russian Federation No. 713 of July 17, 1995).
In this case, a certificate will be issued (form No. of registration.
It will be needed when applying for benefits, financial assistance, enrolling in a preschool, joining a clinic, and in other situations.
To receive the document, you must fill out an application (form No. 6)
and prepare the necessary papers. To register, you will first need the child's birth certificate.
According to paragraph 28 of Resolution No. 713, it is recommended to set aside a seven-day period for such registration from the date of receipt of the certificate. You can register your child at the passport office, in the State Services online service, or at the MFC.
Read in more detail about all the subtleties.
