Where and how to get a death certificate 2021, application, issuance procedure, documents, refusal, deadlines, application

The legislation provides comprehensive information about where to obtain a death certificate and who issues it; such an institution is exclusively the civil registry office:

at the place of registration or registration of the deceased person;
at the place where the person died or the corpse was discovered (in case of violent death);
at the location of the authority that issued the death certificate (for example, the morgue where the body was opened).

For example, a deceased person lived in a populated area at a different address than that indicated in the passport. In this case, it is worth contacting the registry office of the territoriality where the deceased actually lived.

Required documents

Not only the relatives of the deceased have the right to receive a certificate, but also a person not related to him, acting on behalf of the relatives under a notarized power of attorney, who has provided the required documents for issuing a death certificate:

statement from relatives and other persons obliged by law ();
passport of the deceased and the applicant;
medical certificate (death certificate);
evidence of the deceased's relationship with the applicant.

If the deceased's passport is lost

In this case, you need to come with a statement about the loss of your identity card to the police and provide them with a medical certificate of death, a protocol for examining the corpse, an available driver’s license, an insurance policy, a birth certificate, and other evidence. The police officer will register the application and provide information about the deadline for the certificate of lost passport to be ready.

What is the state fee for obtaining a death certificate?

It is important to know that there is no state fee for obtaining a death certificate (except for situations where a duplicate is required).

Duplicate medical death certificate, what is the point

The hospital where the data about the deceased is stored has the right to issue a duplicate. In accordance with Letter of the Ministry of Health and Social Development of the Russian Federation dated January 19, 2009 No. 14-6/10/2-178 “On the procedure for issuing and filling out medical certificates of birth and death,” a repeated medical certificate can be obtained by the person who previously received the original, or by close relatives. They must also prove their relationship.

Since the information contained in the medical certificate is classified by the federal law “On the Fundamentals of the Protection of Citizens in the Russian Federation” as medical confidentiality and is personal data, they are not subject to disclosure (Article 13). But in accordance with Part 7 of Art. 9 of the Federal Law “On Personal Data”, in the event of the death of a person, consent to the processing of personal data can be given by the heirs, or the person himself may have signed such consent before dying.

An example is the following situation: the ex-husband has died, a child was born in the marriage, and in order to enter into inheritance rights, you need to obtain a duplicate of a medical certificate. The primary document was received by law enforcement agencies. The child’s mother is no longer a relative of the deceased, but she can act in the interests of her minor child as his legal representative and receive this paper.

Without a medical certificate, you cannot bury a body or receive a funeral benefit.

Since the payment of financial compensation benefits is required by law, it must be justified by the Pension Fund.

Who can file a death notice?

The following persons are obliged to report the death of a citizen to the registry office (no later than 3 days from the moment of its occurrence or from the day of discovery of the corpse): in writing or orally:

relatives and other persons who are with the deceased at the time of death or notified about this;
a health care institution or social organization when a person died while staying within their walls;
institution for the execution of punishment in the event of the death of a person while serving his sentence;
the head of a military unit, if death occurred during service;
internal affairs bodies in case of application of the death penalty;
bodies of preliminary investigation (investigation and inquiry), if the identity of the deceased has not been established.

How to request a death certificate from another city

There are cases when a repeated document is required by a person living in a city other than where the death of a loved one was registered. Of course, you can buy a train or plane ticket and come in person to receive a duplicate, or get a visa and fly from another country.

However, there are much simpler and more convenient ways:

First. Contact any branch of the MFC in your city, its specialists themselves will request information in another city.

Second. Send your request by registered mail. Next, you need to go to the civil registry office at the place of registration at the appointed time and day and receive the document.

Third. Issue a notarized power of attorney to a person who is located in the city where the death was registered.

If death occurred at home - medical certificate

Read more about what to do if a person dies at home in our other article.

To confirm the fact that a person has passed away, you need to call a local doctor, who is obliged to examine the body and issue a conclusion indicating the cause of the incident.
Then you need to invite the police, whose employee must inspect the corpse and give a written report.
If a person died at night and visiting a local doctor is not possible, you should call an ambulance.
Then you should call the organization providing funeral services, they will take the body to the morgue. An agreement is concluded and the employees will organize the funeral.

All findings obtained (including the pathologist’s findings from the autopsy) and the medical insurance policy must be submitted to the clinic where the deceased was observed during his lifetime. As a result, a medical certificate of the established form will be issued. It gives the right to apply for the issuance of a death certificate to the registry office.

Example : there is a possibility that the clinic will refuse to issue the specified document if the deceased person did not visit health care institutions and was not registered with them. In such a situation, you should always call an ambulance, and also keep all receipts and checks when paying for services for transportation to the morgue, autopsy, and other actions.

How and where to restore the death certificate of a relative if lost

For a second certificate, you should contact the civil registry office that issued the predecessor. This is due to the fact that it is in his archive that the duplicate is stored.

There are several ways to apply:

through the State Services portal;
through the MFC;
through the registry office;
send by mail.

Especially in 2021, when coronavirus restrictions are in effect throughout the country, online methods have come to the fore. Many organizations are forced to cancel in-person meetings and are encouraged to use the Internet to minimize contact with each other.

Obtaining a duplicate through government services

You can use this service directly through the website of the unified government services portal. It contains instructions on what to do.

But in order to use it, you need to be registered on the site and your identity needs to be verified. Then you can sign the application, and the signature will be equivalent to a written one. The system itself will tell you which lines to fill out and even offer answer options.

It is possible to submit an electronic application on some regional portals.

We receive a death certificate through the MFC

It was much more accessible to contact a multifunctional center; there are a lot of them in every locality. To do this, a person must come to the MFC office, take a coupon and wait to be invited or sign up in advance and come at the appointed time. You can make an appointment by calling the hotline or through the website.

There you will also be given a piece of paper with details for paying the fee. It can be redeemed at the center terminal.

A center specialist will help you fill out the application and check the order of the documents. He will make copies of some of them himself. Based on the result, a receipt will be issued indicating that the application has been accepted for consideration. It will also indicate the date when the citizen will have to come up to receive it.

Obtaining a duplicate through the registry office

Thus, residents of the city of Moscow can obtain a second certificate on the website of the Civil Registry Office. Of course, the condition is feasible if the lost document was registered in Moscow. It is very convenient that you can pay the duty there.

You will still have to come to the registry office to obtain a duplicate. You need to pick it up at the branch that was indicated in the application for collection.

Sample application for a duplicate at the registry office (form 23)

Applications in .doc format can be found here. ⇐

Step-by-step instructions - how to obtain a duplicate of a death certificate at the registry office, in person, procedure for restoration

When choosing a method for obtaining a second copy through the registry office, it is better to adhere to a certain algorithm:

Step 1. Decide, find or find out where the predecessor was obtained.

Step 2. Collecting the necessary documents according to the list.

Step 3. Payment of state duty.

Step 4. So, all the documents have been collected, the state duty has been paid, you can go to restore the certificate. It is better to check the appointment schedule in advance so as not to fall on a day off, since such organizations do not have reception days in the middle of the week. Filling out the application and submitting it directly. It can be downloaded from the website, filled out and printed, or filled out at the registry office.

Step 5. Obtaining a duplicate. This is the final stage.

Contacting the registry office

After collecting all the papers and reviewing the application by authorized employees, a death certificate is issued at the registry office. The applicant must carefully study all collected acts, conclusions, certificates for errors:

compliance with the reality of information about the name of the deceased, date of death and birth, and other information;
availability of the necessary stamps and seals of health care institutions and internal affairs bodies;
the required number of signatures of doctors and police officers;
correctness of data about the reasons why a person died, the date and place of the incident.

Corrections to the documentation are prohibited. If they are detected, you should immediately contact the management of the institution whose employee drew up such an act.

The period for issuing the certificate depends on the workload of the registry office. As a rule, it is issued on the day of application , within a few hours.

It is also possible to contact the MFC. An application is drawn up there (this is done by an MFC employee based on the submitted documents), and the package is forwarded to the registry office. A corresponding entry is made in the unified register of civil status acts. The completed certificate is returned to the MFC, which notifies the citizen of the opportunity to receive the document.

Who can get a duplicate

A limited number of people can request the restoration of a document. It is clearly stated by law:

The citizen to whom the first document was issued.
If the above-mentioned person has died, then a living relative of the deceased can do this.
For a minor child, if his mother and father have died, another adult relative who is the legal guardian has the right to apply.
Guardians and trustees for minors, if a parent is deprived of parental rights, and for incapacitated citizens. Sometimes a social worker acts by proxy for an old grandmother who has no other relatives.
Police representatives when a crime is being investigated.
Distant relatives who have the right to inherit property under a will.
Other interested parties who can prove the need for official confirmation of the citizen’s death.

Duplicate

After receiving a death certificate, sometimes situations arise when you need to get it again (see how to get a duplicate death certificate):

lost and impossible to find;
spoiled or unusable;
Another copy is required for another relative.

The applicant must provide documents for registration:

identification;
originally issued certificate (when it is not lost, but damaged);
confirmation of relationship with the deceased;
checks and receipts that are associated with the burial;
papers presented upon initial receipt (if available).

In the application for obtaining a duplicate, you must list the reasons why it was required. Before submitting an application for a duplicate, you must pay a state fee in the amount of 350 rubles , after which it will be reviewed within 30 working days.

Copy or duplicate - is there a difference?

There is a difference between a copy and a duplicate, and it is very big.

A copy is a copy of a document made on plain paper or in a scanned version, reproducing the information contained on the original. This can be called, for example, a photocopy.

A duplicate is a second copy of the original.

In addition, a copy, unlike a duplicate, has no legal force unless it is notarized. It can be certified upon presentation of the original by those authorities that issue documents. However, you cannot perform legally significant actions on a copy.

The duplicate has equal legal force with the original. The duplicate contains all its details and the word “repeated” in the upper right corner.

Possible problems with receiving

During the process of obtaining a certificate, several problems may arise:

It contains incorrect information. If such a fact is revealed, you should immediately contact the civil registry office that issued it, providing all available documents of the deceased. Civil registry office employees will issue a correct certificate in exchange for an incorrect one.
Issuance refused. If the problem is a lack of certain certificates, you should find and present them as soon as possible. If the reasons are unknown, it is necessary to request to motivate such a decision in writing and apply with this paper for clarification, send a complaint to a higher authority or court.
If a person died in a foreign country, the papers must be drawn up on its territory, for which it is important to study the procedure for issuing a certificate in that country. In the Russian Federation, such a document must be affixed with an apostille - only in this case will it have legal force.

Links to legislative acts

Article 8 of the Federal Law “On Acts of Civil Status”. Certificate of state registration of a civil status act.
Article 9 of the Federal Law “On Acts of Civil Status”. Repeated certificate of state registration of acts of civil status and other documents confirming the presence or absence of state registration of acts of civil status.
Article 64 of the Federal Law “On Acts of Civil Status”. Grounds for state registration of death
Article 65 of the Federal Law “On Acts of Civil Status”. Place of state registration of death
Article 66 of the Federal Law “On Acts of Civil Status”. Declaration of death
Article 68 of the Federal Law “On Acts of Civil Status”. Death certificate

Issuance of repeated stamp certificates and certificates of all types of civil status acts

Issuance of repeated birth certificates, establishment of paternity, adoption

Consultation can be obtained by phone Marina Gennadievna Burunova (leading specialist).

1. The issuance of a repeated birth certificate, establishment of paternity, adoption is carried out by the civil registry office at the place of storage of the first copy of the civil registry; if the first copy of the civil status record has not been preserved, a second certificate is issued by the executive authority of the subject of the Russian Federation in which the second copy of the civil status record is stored (Article 9 of Chapter I of the Federal Law of November 15, 1997 143-FZ “On Civil Acts” state"; Order of the Ministry of Justice of Russia dated December 29, 2017 No. 298 "On approval of the Administrative Regulations for the provision of public services for state registration of acts of civil status by bodies carrying out state registration of acts of civil status on the territory of the Russian Federation").

2. A repeated certificate of state registration of a civil status act is issued:

the person in respect of whom the civil status record was compiled;
a relative of the deceased or another interested person if the person in respect of whom the civil status record was previously compiled has died;
parents (persons replacing them) or a representative of the guardianship and trusteeship authority in the event that the person in respect of whom the birth certificate was recorded has not reached the age of majority by the day the repeated certificate is issued;
to another person in the case of submitting a notarized power of attorney from a person who, in accordance with this article, has the right to receive a repeated certificate of state registration of a civil status act;
on the basis of corrections and changes in the civil status record, establishment of paternity, adoption, court decision.

The application is submitted in writing to the civil registry office at the place of residence of the parents, or at the place where the child’s birth certificate is stored; filing an application by proxy is not allowed, with the exception of registration of paternity establishment on the basis of a court decision (Section IV Chapter 10 of the Family Code of the Russian Federation of December 8, 1995; Article 50 of Chapter VI of the Federal Law of November 15, 1997 143-FZ “On Civil Status Acts”) .

3. According to Article 9 of Chapter I of the Federal Law of November 15, 1997 143-FZ “On Acts of Civil Status”, Order of the Ministry of Justice of Russia dated December 29, 2017 No. 298 “On approval of the Administrative Regulations for the provision of public services for state registration of acts of civil status by bodies carrying out state registration of acts of civil status on the territory of the Russian Federation" to a person who applies to the civil registry office in person, a repeated certificate of state registration of acts of civil status is issued on the day of application upon presentation of the following documents:

identification document (passport);
certificate of marriage or change of name (if the applicant changed his last name, first name, patronymic);
death certificate (if you receive a document for the deceased);
power of attorney from the guardianship and trusteeship authorities (if a document is obtained in relation to a child under state care);
power of attorney (if the document is received by another person);
If applicants present documents issued by competent authorities of foreign states, they must be legalized, unless otherwise provided by international treaties of the Russian Federation, and translated into Russian. The accuracy of the translation must be notarized;
an identification document of the applicant (parents or one of the parents), issued by the competent authority of a foreign state, must be translated into Russian. The accuracy of the translation must be notarized;

4. The state fee for issuing a repeated birth certificate, establishing paternity, adoption is 350 (three hundred fifty) rubles. The receipt must indicate the name and address of the recipient of the service!

5. The state fee for issuing a repeated certificate in connection with making changes (at the request of an adult child, by a court decision, by order of the heads of municipalities, to establish paternity, at the request of the mother) is 650 (six hundred fifty) rubles. The receipt must indicate the name and address of the recipient of the service!

6. Documents issued: repeated certificate. Documents are issued on the day of application.

Attention!

The state fee is not paid by the guardianship and trusteeship authorities (the document is provided without payment at the request of the organization), by parents in relation to adult children (children’s birth certificate is not issued, at the request of parents they are issued a document confirming the fact of state registration of the child’s birth), by parents deprived of parental rights rights (a birth certificate for children is not issued; at the request of parents, they are issued a document confirming the fact of state registration of the child’s birth).

We recommend paying the state fee after consultation with an employee of the civil registry office.

Issuance of a repeated certificate of state registration of marriage

Consultation can be obtained by phone Anastasia Aleksandrovna Nelyubova (chief specialist).

A repeated certificate of state registration of marriage is issued in the event of loss, damage, or in other cases of inability to use the certificate of state registration of a civil status act, including the dilapidation of the certificate form, unreadability of the text and (or) seal of the registry office, lamination.

Place of issue: the civil registry office where the first copy of the civil status record is stored.

Applicants:

the person in respect of whom the civil status record was compiled;
relatives of the deceased or other interested person if the person in respect of whom the civil status record was previously compiled has died;
another person in the case of submitting a notarized power of attorney from a person entitled to receive a repeated certificate of state registration of a civil status act.

To receive the service you must provide:

application for the issuance of a repeated certificate of state registration of a civil status act.
identification document of the applicant.
documents confirming the applicant’s right to receive a second certificate of state registration of a civil status act.
a receipt for payment of state duty or a document that is the basis for providing tax benefits to individuals.

Result of the service: issuance to the applicant of a repeated certificate of state registration of a civil status act or a notice of the absence of a civil status record.

Service delivery period:

in the event of a personal appeal by the applicant to the civil registry office at the place where the relevant civil status record is stored, a repeated certificate of state registration of the civil status act is issued on the day of the applicant’s application, subject to the submission of all necessary documents;
a written appeal (including one received in electronic form) is considered within 30 calendar days from the date of its registration with the body carrying out state registration of acts of civil status.

Issuance of a repeated certificate of state registration of name change

Consultation can be obtained by telephone Elena Petrovna Kutsenko (deputy head of the city (Kirov) civil registry office department).

A repeated certificate of state registration of a change of name is issued in the event of loss, damage, or in other cases of inability to use the certificate of state registration of a civil status act, including the dilapidation of the certificate form, unreadability of the text and (or) seal of the registry office, lamination.

Place of issue: the civil registry office where the first copy of the civil status record is stored.

Applicants:

the person in respect of whom the civil status record was compiled;
relatives of the deceased or other interested person if the person in respect of whom the civil status record was previously compiled has died;
another person in the case of submitting a notarized power of attorney from a person who, in accordance with this article, has the right to receive a repeated certificate of state registration of a civil status act.

To receive the service you must provide:

Application for the issuance of a repeated certificate of state registration of a civil status act.
Identification document of the applicant.
Documents confirming the applicant’s right to receive a second certificate of state registration of a civil status act.
A receipt for payment of the state fee for state registration of a name change or a document that is the basis for providing tax benefits to individuals.

An application for the issuance of a repeated certificate of state registration of a civil status act can be sent to the body providing the public service by mail or through a single portal of state and municipal services. Result of the service: issuance to the applicant of a repeated certificate of state registration of a civil status act or a notice of the absence of a civil status record.

Service delivery period:

in the case of a personal application by the applicant to the civil registry office at the place where the relevant civil status record is stored, a repeated certificate of state registration of the civil status act is issued on the day of the applicant’s application, subject to the submission of all necessary documents;
a written appeal (including one received in electronic form) is considered within 30 calendar days from the date of its registration with the body carrying out state registration of acts of civil status.

Issuance of repeated divorce certificates

Consultation can be obtained by phone Nadezhda Nikolaevna Postukyan (leading specialist).

Repeated divorce certificates are issued in accordance with the Administrative Regulations for the provision of public services for state registration of acts of civil status and in accordance with Article 9 of the Federal Law “On Acts of Civil Status” No. 143 of November 15, 1997.

Civil registry offices issue repeated certificates of state registration of civil status acts and other documents confirming the presence or absence of state registration of civil status acts. All forms of certificates and certificates are approved by Decree of the Government of the Russian Federation of October 31, 1998 No. 1274.

To obtain repeated certificates of state registration of acts of civil status and other documents confirming the fact of state registration of acts of civil status, the applicant submits:

1) identification document of the applicant;

2) documents confirming the change (change) of the surname, name and patronymic of the applicant and (or) the person in respect of whom a document on state registration of a civil status act is requested:

certificates (certificates) of marriage or its (her) notarized copies;
certificates (certificates) of divorce or its (her) notarized copies;
certificates (certificates) of change of name or its (her) notarized copies;
certificates (certificates) establishing paternity or its (her) notarized copies;

3) documents confirming family relations with the deceased:

birth certificate(s) or their notarized copies;
a copy of the court decision that has entered into legal force establishing the fact of family relations with the deceased;
documents confirming the change (change) of the surname, name and patronymic of the applicant and (or) the person in respect of whom a document on state registration of a civil status act is requested;
certificate (certificate) establishing paternity or its (her) notarized copies;

4) documents confirming the person’s interest in obtaining documents on state registration of acts of civil status in relation to the deceased:

birth certificate (certificate) or its (her) notarized copies;
marriage certificate (certificate) or its (her) notarized copies;
a will certified in the manner established by the legislation of the Russian Federation, or its duplicate issued in the prescribed manner;
certificate of opening of an inheritance case issued by a notary;
civil contracts, including annuity and lifelong maintenance contracts with dependents, employment contracts;
documents issued by competent authorities and organizations on the registration of the interested person with the deceased person at the same address;
request (petition) of a state authority and local government authority for the issuance of a second death certificate in the event that the property of the deceased is declared escheat;
request (petition) of a state authority and local government authority for the issuance of a second death certificate if the deceased was a tenant of state or municipally owned housing;
a document confirming the authority of the applicant;

5. documents confirming the right to receive documents on state registration of acts of civil status in relation to a person declared incompetent by the court:

request (petition) of the organization in which the person declared incompetent is located for the issuance of a document on state registration of acts of civil status;
a copy of the court decision that has entered into legal force declaring a citizen incompetent;
decision of the guardianship and trusteeship authority to establish guardianship over a citizen declared incompetent by the court;
a document confirming the authority of the applicant;

6. a notarized power of attorney from a person entitled to receive a repeated certificate or other document (certificate) confirming the fact of state registration of a civil status act;

7. documents issued by the competent authorities of foreign states to certify acts of civil status committed outside the territory of the Russian Federation according to the laws of the relevant foreign states, if they are legalized, unless otherwise established by an international treaty of the Russian Federation.

The state fee for issuing a second divorce certificate is 350 (three hundred fifty) rubles. The receipt must indicate the name and address of the recipient of the service!

We recommend paying the state fee after consultation with an employee of the civil registry office.

Issuance of repeated death certificates and certificates for all types of civil status records

Consultation can be obtained by phone: +7 (863) 263-36-96 Lev Ekaterina Sergeevna (leading specialist),

repeated death certificate, death certificate: +7 (863) 288-85-85 Domnichenko Inessa Mikhailovna (leading specialist).

1. The issuance of a repeated death certificate and certificates for all types of civil status records is carried out by the civil registry office at the place of storage of the first copy of the civil status record; if the first copy of the civil status record has not been preserved, a second certificate (certificate) is issued by the executive authority of the subject of the Russian Federation in which the second copy of the civil status record is stored (Article 9 of Chapter I of the Federal Law of November 15, 1997 143-FZ " On acts of civil status"; Order of the Ministry of Justice of Russia dated December 29, 2017 No. 298 "On approval of the Administrative Regulations for the provision of public services for state registration of acts of civil status by bodies carrying out state registration of acts of civil status on the territory of the Russian Federation").

2. A repeated certificate of state registration of a civil status act is issued:

the person in respect of whom the civil status record was compiled;

a relative of the deceased or another interested person if the person in respect of whom the civil status record was previously compiled has died;
parents (persons replacing them) or a representative of the guardianship and trusteeship authority in the event that the person in respect of whom the birth certificate was recorded has not reached the age of majority by the day the repeated certificate is issued;
to another person in the case of submitting a notarized power of attorney from a person who, in accordance with this article, has the right to receive a repeated certificate of state registration of a civil status act.

identification document of the applicant;
documents confirming the change (change) of the surname, name and patronymic of the applicant and (or) the person in respect of whom a document on state registration of a civil status act is requested:

— certificates (certificates) of marriage or its (her) notarized copies; — certificates (certificates) of divorce or its (her) notarized copies; — certificates (certificates) about the change of name or its (her) notarized copies; — certificates (certificates) establishing paternity or its (her) notarized copies;

death certificates (certificates) of the person in respect of whom a document on state registration of a civil status act is requested, or its (her) notarized copies;
documents confirming family relations with the deceased:

— birth certificate(s) or their notarized copies; - a copy of the court decision that has entered into legal force establishing the fact of family relations with the deceased; - documents confirming the change (change) of the surname, name and patronymic of the applicant and (or) the person in respect of whom a document on state registration of a civil status act is requested; — certificate (certificate) establishing paternity or its (her) notarized copies; - certificate (certificate) of adoption or its (her) notarized copies;

documents confirming the person’s interest in obtaining documents on state registration of acts of civil status in relation to the deceased:

— birth certificate (certificate) or its (her) notarized copies; — certificate (certificate) of marriage or its (her) notarized copies; - a will certified in the manner established by the legislation of the Russian Federation, or its duplicate issued in the prescribed manner; - certificate of opening of an inheritance case issued by a notary; — civil contracts, including annuity and lifelong maintenance contracts with dependents, employment contracts; - documents issued by competent authorities and organizations on the registration of the interested person with the deceased person at the same address; — request (petition) of a state authority and local government authority for the issuance of a second death certificate in the event that the property of the deceased is declared escheat; - request (petition) of a state authority and local government authority to issue a second death certificate if the deceased was a tenant of state or municipally owned housing; — a document confirming the applicant’s authority;

documents confirming the right to receive documents on state registration of acts of civil status in relation to minor children left without parental care:

— request (petition) of the guardianship and trusteeship authority or the organization in which the child is located for the issuance of a document on state registration of a civil status act; — decision of the guardianship and trusteeship authority to establish guardianship (trusteeship); — foster family agreement; — a document confirming the applicant’s authority;

documents confirming the right to receive documents on state registration of acts of civil status in relation to a person declared incompetent by a court:

— request (petition) of the organization in which the person declared incompetent is located for the issuance of a document on state registration of acts of civil status; — a copy of the court decision that has entered into legal force declaring the citizen incompetent; — decision of the guardianship and trusteeship authority to establish guardianship over a citizen declared incompetent by the court; — a document confirming the applicant’s authority;

a notarized power of attorney from a person entitled to receive a repeated certificate or other document (certificate) confirming the fact of state registration of a civil status act;
documents issued by the competent authorities of foreign states to certify acts of civil status committed outside the territory of the Russian Federation according to the laws of the relevant foreign states, if they are legalized, unless otherwise established by an international treaty of the Russian Federation.

4. The state fee for issuing a repeated death certificate is 350 (three hundred fifty) rubles. The receipt must indicate the full name and registered address of the recipient of the service!

5. State fee for issuing an archival certificate

Attention!

Before paying the state fee, you must consult a specialist from the civil registry office. A check order indicating incorrectly entered data will result in refusal to accept the payment document.

When paying state fees via the Internet (via a mobile account), the payer must contact the bank maintaining the account to get a stamp and signature from a bank employee.

Column “other information” in the certificate from the registry office

Be sure to list all the “Other Information” you need:

Column “other information” death certificate : causes of death, place of birth, age at the time of death and date of birth, marital status, place of work, social status, nationality, residential address, full name of the applicant.

Other information from the birth certificate : (age of the parents, profession or occupation of the parents, place of birth of the child, who is considered a child in the family, nationality, social status,

Marriage certificate “other information”: places and dates of birth (age) of the bride and groom, who is married, social status, nationality, occupation, place of residence, place of work, number of children he/she has, etc.

Grounds for refusal to issue a document

There are few reasons for refusal, but they exist. Their list is closed and cannot be at the discretion of the authorities:

all necessary documents have not been provided;
the state duty has not been paid;
the person who represents the interests of the principal does not have a notarized power of attorney, if the application is not submitted in person;
the papers were submitted to the wrong authority, the death was registered in another.

It is mandatory to have a passport with you, since without it you cannot confirm your identity and documents will not be accepted.

You can re-apply with the same request, but having eliminated the reason for the refusal.

Current situation

In 2021, the process of confirming the fact of death and obtaining the corresponding certificate is regulated by a whole list of legislative provisions. Moreover, the main points are reflected in the law of November 15, 1997. There are no new changes in 2021. The issuance of certificates and registration of the fact of death occurs according to the previous rules.

Please note: When figuring out where a death certificate is issued, a person will find out that the registry office department is responsible for providing documents. Moreover, you need to contact the organization at the place of last registration of the deceased citizen.

We allow a number of exceptions. It is possible to obtain a certificate at the location of the organization that provided the primary death document. In practice, a person may die abroad. In this situation, the order of actions changes. It is necessary to familiarize yourself with all the nuances in advance.

Video

For a document to be considered valid, it must contain the following information:

Full name of the deceased citizen;
date and place of birth;
citizenship – information must be documented;
date and place of death;
date of issue of documents to the applicant.

The document is provided on official A4 format. Watermarks are applied to it. The information is recorded by typewriting. Since 2014, modified forms have been used. They additionally contain a subsection “nationality”.

The deadline for submitting documents is also strictly defined. It is one day. In addition to filling out an application, a citizen can request a death certificate. It is drawn up according to form No. 33. Documents are required to obtain a funeral loan.

There are two types of certificates – medical and stamp. Keep in mind that these are two completely different documents.

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How much does it cost to have a copy of a death certificate certified by a notary?

So, when performing actions that have legal consequences, you need to provide copies of documents. Sometimes it is not enough to make an ordinary copy; you need a notarized one, which will be stored in the case materials. For example, when entering into an inheritance, registering a marriage or divorce, registering transactions with property, and others.

To do this, you should contact a notary office. After the notary has put his stamp and signature on it, it will be equated to the original upon mandatory presentation.

The price of notary services depends on the state tariff for performing a specific notarial act. An amount for the provision of legal services is added to the tariff; it may differ in each region.

So, in St. Petersburg, notarization of a copy of a death certificate costs 300 rubles, while in Moscow it can be even cheaper.

Response from the Civil Registry Office

The response to the request from the Civil Registry Office will come within 30 days. This will be a notification that will inform you whether the requested act record has been found.

If the answer is positive , the certificate will be sent to the civil registry office specified in the request. The applicant will apply there with a package of documents confirming the relationship of the applicant and the relative about whom the request was made.

You can read about the negative answer here: Negative answer from the registry office: what to do?

Cost of restoring a death certificate in 2021

Issuance of the original certificate is free of charge. But for a repeat application you will have to pay a state fee of 350 rubles (or 245 rubles when paying through State Services at a discount).

If you send documents by mail, the costs will increase. This is due to the fact that copies must be certified by a notary, otherwise they will not be accepted. You will also have to incur costs for mailing the letter.

State duty for duplicate

According to Art. 333.26 of the Tax Code, the state duty for issuing a duplicate certificate will be 350 rubles. But there is an opportunity to get a 30% discount; to do this you need to register on the State Services website. You must submit an application for the service you are interested in and wait until the department issues an invoice for payment and then use the details to pay for it using a bank card.

Thus, if you pay the fee through the State Services portal, its cost will be 245 rubles.

How and where to pay

Payment details can be obtained on the official government services portal. There, the payment will be generated automatically; you just need to fill in the details of your account or bank card. Simply transfer funds to your Sberbank account.

If you apply through the MFC, employees will provide the details for which you need to deposit money. There is usually a terminal in the hall with which you can make a payment.

Before sending a request by mail, you need to contact a bank branch, having first obtained the details from the registry office, and transfer money to pay off the state duty.

There is nothing complicated, the main thing is to fill out all the numbers and other data correctly. If a mistake is made, the money will go in a different direction and, as a result, the service will be refused.

What is posthumous marriage

An interesting fact is that in some countries there is such a thing as posthumous marriage. This is the conclusion of a formal union when the future husband or wife is dead.

Such marriages are allowed in only a few countries in the world - China, Japan, America and France.

The first such unions began to appear in France. There, during the First World War, several ladies married deceased soldiers. And the law allowing marriage with the dead was adopted in the mid-50s. True, all unions in this case are registered “retroactively”, and for marriage it is necessary to confirm that the deceased groom or bride during their lifetime agreed to marry a specific person.

Expert opinion

Maria Lokshina

Family law expert since 2010

As statistics show, today only one out of four couples are denied posthumous marriage. And permission for such unions is issued by the French president himself. And, of course, there must be a good reason for such registration, for example, the bride’s pregnancy.

In Russia there is no practice of concluding posthumous marriages.

Where and how to obtain a death certificate in 2021, documents, issuance deadlines, application, who can receive