State duty for a birth certificate: repeated restoration of the document

It so happened that during the next medical examination at the hospital, we lost the birth certificate for the child. I had to fill out the document again. Below I will tell you in detail how to restore a birth certificate, how much such a service costs and other subtleties of this process.

When a child is born, his first document is a birth certificate. This is a kind of identification document for minor citizens, valid until a passport is received at the age of 14. On the basis of the certificate, in fact, a passport is issued, and a lot of other documents such as SNILS, medical policy or TIN are issued.

Initial receipt of certificate

The initial receipt of the document must be made within the first month after the birth of the baby. But if the time is overdue, no fines will be charged for this. But it’s still worth getting the paperwork done as early as possible, because the newborn should be registered, a medical policy, various benefits and documents should be issued. And without evidence this cannot be done.

To obtain a document, any parent should contact the nearest registry office and provide certain certificates. If a duplicate is made, a state fee for the birth certificate will be charged upon registration.

To receive the primary document, it is enough for one of the spouses to come to the registry office, write an application and receive the document. If the parents are not officially registered, then a certificate of paternity establishment will be required, which is issued here with the consent of the father. Here, to obtain a certificate, the presence of both parents will be required. What documents are needed:

parents' passports;
Marriage certificate;
certificate from the maternity hospital;
certificate of paternity in the absence of marriage between the parents.

The document is completed fairly quickly, no more than 30 minutes. For the first time, a birth certificate is issued free of charge, and if it is restored, you will have to pay a state fee.

Who can get a copy of the SOP?

A duplicate of a child’s birth certificate can be obtained by:

parents of a minor citizen or persons replacing them (guardians, trustees, adoptive parents, including representatives of relevant authorities);
directly the adult citizen himself;
in the event of the death of an adult citizen, the document can be received by the latter’s relatives;
guardians of an incapacitated citizen.

The legislation of the Russian Federation prohibits the issuance of a copy of the baby’s birth certificate to his parents, who have been deprived of parental rights in relation to him.

If someone tries to hide this fact without submitting the corresponding court decision to the registry office, then he has no prospects - receiving such a document is always preceded by an inspection by the authorized bodies.

Thus, a birth certificate is a document that should be carefully preserved as it can be useful even after death. Since, as a rule, it is not possible to keep a document safe and sound, there is often a need to obtain a duplicate.

The main organization that deals with such issues is the Civil Registry Office, but in addition to this, you can restore your birth certificate via the Internet (the State Services portal) or by contacting the MFC.

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Recovery in case of loss

Very often, documents become unusable or lost, which forces citizens to apply for a duplicate. The restoration procedure does not take much time, with the only difference being that a state fee is charged for a repeated birth certificate. You can issue a duplicate if the original:

lost;
spoiled, etc.

It is strictly unacceptable to laminate the certificate, since in this form it is considered invalid and requires replacement. To replace, you need a similar package of papers as for the initial registration, only in addition a state fee is required for the restoration of the birth certificate. To eliminate errors and unnecessary legwork when paying, it is better to find out the necessary details in advance.

All documents are provided to the registry office in the form of copies, but the specialist will need the originals for verification. To restore, you can personally contact the registry office, or do it through an authorized representative, the Internet or the postal service. If you decide to send documents to the registry office by mail, you need to certify all copies in advance. And when registering through a representative, you will need a notarized power of attorney in his name.

Usually the registry office stores the data from the first certificate, so there should be no problems with restoring the document. If the records were lost or the document is restored in another city, then you will need to write a statement to the archive.

Reasons for document recovery

The grounds for restoring a certificate confirming the fact of a person’s birth are:

loss of document
theft
unsuitability for use (difficulty reading data after lamination, as a result of wear, etc.)

It should be noted that the statement that a passport completely replaces metrics is incorrect.

The certificate may be required as a main or additional document in the following situations:

receiving an inheritance. The document confirms the fact of relationship between the heir and the testator
registration of donation agreements for any property. In accordance with current legislation, gift transactions between close relatives are exempt from income tax in the amount of 13%
registration of social benefits and social benefits, for example, benefits for the loss of a breadwinner
registration of a passport in the event of a change in the basic data of the owner of the document, loss or unsuitability
correction of errors made when issuing a passport and/or other documents
obtaining visas for visiting other countries
change of citizenship and so on

Re-registration

When re-issuing the certificate, a duplicate is issued, which will have no less legal force. Step-by-step instructions for restoring birth paper are as follows:

First, the parent must contact the registry office with the necessary documents and write an application. Persons over 18 can apply independently.
A civil registry office employee will issue a receipt according to which the state fee for a duplicate birth certificate is paid. A receipt for payment must be attached to the package of documents. It is important to carefully enter the details when paying the state duty so that you do not have to pay the fee again.
After about half an hour, the applicant receives a completed duplicate.

Registration is delayed if the application to the registry office occurs in another city. The employee makes a request to the department of the city where the primary certificate was issued. After receiving the response, the applicant is issued a duplicate. If you have relatives in your hometown, you can draw up a power of attorney, have it certified by a notary and send it to them. With a power of attorney, relatives will be able to restore the birth certificate in their hometown.

Deadlines

The deadline for processing a duplicate metric depends on the chosen method of submitting the application. If the applicant with a complete set of necessary documents applies:

to the civil registry office at the place of issue of the initial document, then the duplicate will be issued directly on the day of application
to the civil registry office in another city or locality, then the time frame for obtaining a repeat certificate is determined depending on the distance of the government agency from the place of receipt of the initial certificate
to a multifunctional center located in the city (other locality) where the first document was issued, then a duplicate will be received in 3–5 business days
in a multifunctional center located in another locality - depending on the distance
through State Services, living in the region where the newborn is registered, the metric can be obtained directly on the day of application or on the next business day
through State Services of another region - depending on the distance

Amount of state duty

The amount of the state duty is determined by the purpose of sending the application. When applying to the registry office, the following fees may apply:

There is no charge for the initial registration of a newborn;
when restoring a certificate - 350 rubles;
establishing paternity in the absence of marriage between parents – 350 rubles;
certificate of relationship – 200 rubles.

A government agency such as the Civil Registry Office does not have its own website where information regarding details would be provided, online payments would be accepted, or it would be possible to print out a payment slip. Similar opportunities are provided by government services or Sberbank online, where you can pay a lot of government fees to almost all government departments of the Russian Federation. But many people have difficulty paying such a fee.

How to pay the fee

When re-issuing a certificate, payment of the state duty is required. The payment procedure is simple:

First you need to find out the exact details. Typically, such information is provided at the registry office, issuing a receipt for payment.
You need to go to the bank office with the receipt form.
Make payment of the required amount.
Provide the registry office with a paid receipt or payment receipt.

Payment terms are not particularly important. If you have a check on hand for payment of the state fee, then the application will be accepted immediately upon application. The main thing is that all details are specified correctly. Payment can be made not only through a bank cash desk. Knowing the details, you can pay the state duty:

at the post office - to pay, you only need to fill out a receipt, indicating the necessary details;
through terminals in Sberbank or in the registry office departments - these devices usually already store information regarding payment details, but if they are not available, the necessary information can be entered manually;
via the Internet (online banking, electronic payment systems, wallets, government services portal, etc.) – in the required service you need to enter the data necessary for payment and make the payment.

By the way, using a confirmed account on government services, you can apply for a certificate. When the application is processed, the applicant will be informed of the date to come for the completed paper.

Can extradition be refused?

In some cases, a duplicate may not be issued:

If the applicant is deprived or limited in parental rights, such citizens can only be given a certificate regarding the existence of a record.
The registration record was not saved. You need to contact the archives of the city where the certificate was first issued.
No ID.
There is no valid reason to restore the paper.
If the person for whom the document is issued is officially listed as deceased.

Also, a certificate will not be issued if there is no supporting information regarding the birth of the child or the application form is filled out incorrectly.

conclusions

As a conclusion, it is worth recalling that:

the state duty is collected only from those citizens who repeatedly apply for the production of birth papers;
If the document is drawn up for the first time, then you do not need to pay for it.

If parents do not have a record of the presence of a child in their passport, they do not have the right to refuse to issue a repeat birth certificate. The main thing is that the parent has an identification card with him. If you have all the documents (passport, check for payment of the state duty), the restored paper with birth data is issued within half an hour after contacting the registry office and accepting the application.

Is it possible to change a child's birth certificate?

The certificate is provided to the recently born citizen in paper form.
This causes its fragility. The paper may fade, tear, or simply get lost. However, these are not all the criteria under which it becomes possible to replace the certificate. There are other reasons as well. For example, changes in first name, last name or patronymic, taking a child into custody, discovery of incorrect information, and other reasons.

Based on Art. 9 Federal Law dated November 15, 1997 N 143-FZ, a second receipt of the document is possible. The course of action that must be performed to obtain paper is generally identical for any type of base. But there are certain aspects, compliance with which is required by law.

It is important to note that the certificate is an alternative to a passport for a citizen who is under 14 years of age.