Sometimes people think about how to restore the birth certificate of a deceased relative. A similar question arises mainly among the heirs of a person. Especially when it comes to close relatives and inheritance by law. In fact, restoring birth certificates is not a very difficult operation. It becomes a little more complicated when a citizen dies, but with proper preparation, everyone will be able to submit a request to restore the relevant certificate. Where to start receiving the service? And how to properly prepare for the procedure?
Description of the certificate
First of all, let's take a look at the mentioned documentation. Is the birth certificate of a living person any different from a similar document of a deceased person?
No. A birth certificate is a document confirming the registration of a citizen in the registry office and demonstrating relationship with certain citizens. In the corresponding paper you can see:
- Full name of the person;
- Full name of the citizen's parents;
- information about the date and place of registration of the owner of the paper.
Sometimes you have to wonder how to get a birth certificate for a deceased person. For example, when a citizen’s relatives register an inheritance. With preliminary preparation, no special problems will arise.
Who can request a certificate
Not every person will be able to request a birth certificate for a deceased person in Russia. Ideally, there are certain restrictions. They are regulated by current legislation.
The following may request the restoration of a birth certificate:
- close relative;
- any heir (including third parties if they are indicated in the will);
- a trusted or close person;
- government agencies and medical institutions;
- trustees and guardians;
- guardianship and trusteeship authorities.
Under no circumstances will outsiders be able to take advantage of the rights being studied. In real life, the question of how to restore the birth certificate of a deceased relative is decided primarily by the relatives of the deceased.
Important: if the owner of the document is declared deceased, the certificate being studied will also have to be restored. For example, if it became unusable or was lost completely.
Reasons to start recovery
The main reason for replacement is loss or damage to the document. However, the legislation establishes other reasons why the certificate must be replaced:
- Unusability
– mechanical damage to the certificate. In this case, the citizen must not only write an application for restoration, but also provide the civil registry office employees with a damaged certificate; - Change of passport data
– change of full name for any reason. To re-register a document, it is necessary to draw up an application in Form No. 15 established by law, indicating the reasons why the amendments were made; - Other circumstances
– court decision and administrative level circumstances. The applicant must draw up a request in accordance with Form No. 18, providing a standard package of documentation.
At the same time, the law limits the circle of persons who have the legal right to apply for a replacement certificate. This procedure can be performed by:
- Directly the owner of the certificate;
- Close relatives of the deceased (usually required for inheritance cases);
- Parents or official guardians of a minor citizen of the Russian Federation;
- Legal representative of a citizen (a notarized document confirming the authority of the person is required).
Comment. If close relatives of the child who have been deprived of parental rights write a request to re-register the birth certificate, the request will be rejected.
Where to go
Where and how to restore the birth certificate of the deceased? There is no clear answer to this question. Citizens will be able to receive the service being studied in different places.
Where exactly should I submit an application in the prescribed form? In 2018, restoration of citizen registration data is carried out through:
- wedding palaces;
- Civil registry offices;
- multifunctional centers;
- services like "My Documents".
If you wish, you can seek help from private companies. Such associations help produce and restore various certificates. But in this case you will have to pay. Sometimes the fees are too high. And therefore, intermediaries are turned to in exceptional cases.
It is also possible to reissue the birth certificate of a deceased person via the Internet. But only with the help of one virtual resource. It's called "Government Services". This technique does not occur very often in real life. After all, getting a copy of the studied paper by personal contact is much easier than requesting a service via the Internet. Especially if the citizen does not have a profile on the portal.
Application methods
We found out where to get a copy of the deceased's birth certificate. How exactly to do this?
There are several ways to submit applications for the issuance of the previously mentioned paper. For example, you can solve the problem by:
- personal appeal to the registration authority;
- submitting a request through a representative (by proxy);
- by sending an online request;
- sending an application in the prescribed form by mail.
The last appointment is quite long. And therefore it is better to avoid it. If this is not possible, you will have to prepare for a long wait for a response from the registration authority. This is quite normal.
Procedure for paying state duty
Payment of state duty is also regulated. To do this you will need to perform several steps:
- Obtain in advance from the registration authorities the details of the payment form with which you will subsequently need to visit the bank. Also check with the organization for all information about the complete composition of the package.
- Pay the fee.
- Take the receipt confirming the transfer of funds to the registry office.
You can pay the state fee in the following ways:
- At the cash desk of any nearest bank. To do this, just contact the department specialist with a receipt.
- Via mail - any post office will accept payment.
- By payment terminal: following the instructions, select the desired section and enter the exact details.
- Online – you can use one of the options: online banking, electronic wallets, government services portal.
Attention: You can pay the state fee at the terminal or the registry office cash desk. Participants of the Great Patriotic War, heroes of Russia and the USSR, and disabled people are exempt from paying it.
Duplicate or copy
Many people are interested in how to restore the birth certificate of a deceased person. What document will be issued after submitting the appropriate application to the registration authority?
You can request a birth certificate. This is an analogue of a certificate, but it is not in great demand. The majority of government agencies require a state-issued registration extract.
After sending a request to restore the paper, the person will be given a duplicate birth certificate. The document will be stamped accordingly. There is no way to get a copy without any notes.
Important: if a person has the original of the mentioned certificate, you can make a photocopy of it and have it certified by a notary. But as a rule, such extracts have no legal force. And government agencies and various organizations do not accept them.
How to pay the state fee?
If you apply for a document at the Moscow Civil Registry Office, information on the amount of the state duty, details and benefits can be found on mos.ru.
If you apply for a document at the Civil Registry Office of the Moscow Region, the amount of the state fee and details for its payment can be found on the website of the main department of the Civil Registry Office of the Moscow Region.
If you need to contact the Russian Ministry of Foreign Affairs , information on the amount of the state duty and details for its payment can be downloaded from the website of the consular service of the Russian Ministry of Foreign Affairs.
According to the Law “On the Organization of the Provision of State and Municipal Services” No. 210-FZ of July 27, 2010, you are required to pay the state duty, but you have the right not to present a receipt.
There is no need to pay state duty upon receipt:
- certificates from the archives of civil registry offices for the assignment or recalculation of pensions and (or) benefits;
- a repeated death certificate of a repressed and subsequently rehabilitated person;
- repeated documents received from the territory of foreign states within the framework of international legal assistance;
- notifications about the absence of civil status records for the restoration of lost records of acts through the court;
- certificates of state registration of acts of civil status based on the restored record of the act;
- document to replace a document that has been lost or has become unusable due to an emergency situation (confirmed by a conclusion on the fact of the occurrence of circumstances in relation to an individual caused by an emergency situation, drawn up by an executive body (state body, local government body) or an organization authorized in the field of protecting the population and territories from emergency situations situations.
The role of registration
Where can I restore the documents of deceased relatives? Usually you need to contact passport offices and registry offices. Today, more and more often, applications are accepted at the MFC.
Does registration play any role in the task at hand? Partly yes. The point is that when restoring citizens’ certificates, it is better to contact the institutions at the place of registration of the deceased. This technique will significantly speed up the process of providing services.
However, if necessary, relatives can submit an application of the established form to any registration authority. The registry office will issue a duplicate birth certificate, but this will take a lot of time.
Documents for the service
How to obtain a birth certificate for a deceased person? The preparation of relevant documents plays a huge role in the issue being studied. The package of certificates will vary depending on the situation.
Most often, relatives of the deceased are asked to:
- applicant's passport;
- certificates indicating relationship with the deceased;
- court order declaring him dead;
- death certificate (from the registry office, but if it is not there, a medical report will do);
- any document proving the identity of the deceased.
In addition, you will have to prove the fact of payment of the duty in the established amounts. A payment receipt will help you do this.
Grounds for refusal to extradite
Registration authorities do not always provide citizens with the requested papers. Main reasons:
- lack of information about the deceased subject;
- the applicant did not provide evidence of the legitimacy of his interest;
- failure to provide basic documents.
The applicant is given a refusal to provide a duplicate certificate. After eliminating the comments, the citizen can re-apply to the registry office with an application for the issuance of the document.
If you apply again, you will need to pay the state fee again. Previously paid funds are not returned (Article 333.40 of the Tax Code of the Russian Federation).
An unjustified refusal to issue a document can be appealed in court. However, such procedures take a lot of time.
The initial receipt of a death certificate usually occurs without incident. However, after the loss of a document or if third parties need to obtain a duplicate, difficulties may arise. The applicant must justify the reason for applying to the registration authority and provide evidence of relationship. Sometimes employees of the civil registry office unlawfully refuse to issue the necessary document, which makes it impossible to register an inheritance. In such a situation, you cannot do without a lawyer. On our website you can get free advice on obtaining duplicate documents and registering an inheritance. If necessary, you can agree with a lawyer to support the process.
Instructions for submitting a request
Where can I restore the birth certificate of a deceased relative? We have fully understood this issue. What is the procedure for action under certain circumstances?
Let's start by submitting a request in person to the registry office. A person needs:
- Prepare a package of references for the implementation of the task.
- Pay the transaction fee.
- Contact the registry office or any other registration authority to receive the service.
- Fill out an application for a duplicate of a person’s registration certificate.
- Wait for the certificate to be ready.
- Pick up the statement in the prescribed form at the appointed time. You must have your passport with you.
In fact, everything is simpler than it seems. And if you prepare for the operation in advance, there will be no problems.
Is it possible to restore the birth certificate of a deceased person in another city?
Additional time for obtaining documents will be required if the applicant is not applying at the place where the original certificate was issued.
To register and issue a duplicate in another city, the applicant needs to contact the registry office and fill out the form issued there and attach all the required documents.
After accepting the application, government officials will send a request by registered mail to the place of birth of the deceased. Within 20–30 days, a duplicate of the document must be forwarded to the department. The applicant must receive notification that the request has been approved before receiving the certificate.
Important! An incomplete package of documents is the reason for refusal to receive a duplicate, which will force the applying relative to go through the registration procedure again.
If the applicant is refused to restore the certificate, then he retains the right to file a petition with the judicial authorities. The application will be considered if the plaintiff provides written confirmation of a negative decision.
Online submission
How to recover the birth certificate of a deceased relative via the Internet? The State Services website will help with this. The main thing is to register on this site in advance. Otherwise, you won’t be able to use its resources.
Once the applicant has a confirmed identity on Gosuslugi, he can proceed as follows:
- Log in to the Gosuslugi website using your username and password.
- Visit the “Registrar Office” section in the service catalog.
- Find the option “Registration of citizens”.
- Choose .
- Press the “Receive...” button.
- Fill out the request form that appears on the screen.
- If necessary (if such a function is active), upload scans of the previously listed papers. High-quality photographs of them will do.
- Select the place where the duplicate certificate will be issued.
- Indicate the desired time and date of visit to the registration authority.
- Click on the “Send request” button.
You just need to wait for the application to be approved, pay for the service and come with the documents prepared in advance to the registration authority. After this, the applicant will be issued a birth certificate for a relative.
Important: application for the issuance of a duplicate of a person’s registration statement through the “State Personal Account”.
The procedure for obtaining a certificate through the State Services portal
Algorithm of actions:
- Availability of a personal account. To submit an application online, you need to register on the website –gosuslugi.ru. Additionally, verification (identity confirmation) will be required.
- Option 1. From the main page, go to the section “Life situations” - “Your documents are lost” - “Death certificate”.
- Option 2. You can also go to the section “Family and Children Category” - “State registration of death” - “Obtaining a repeat certificate”.
- Filling out an electronic application.
- Attaching scanned documents.
- Payment of state duty.
- Select a convenient district registry office to get the result.
- Submitting an application.
- Obtaining a duplicate from the regional registry office.
Service delivery period
Now it’s clear how to obtain a birth certificate for a deceased person. Some are interested in how quickly the service being studied will be provided.
If a document belonging to a child is being restored, the registry office staff will restore the paper within 1 day. As a rule, certificates are issued to living people so quickly.
Speaking of the deceased, relatives will have to wait up to 3-4 working days. If a request is submitted through the MFC, the period for issuing a duplicate citizen registration certificate reaches 6 days.
Important: you will have to wait longer if the application is sent by Russian Post. In this case, the period for providing the service for restoring a birth certificate in the established form may take from 14 to 30 days. The waiting time will directly depend on the speed of postal services.
Deadlines for issuing a certificate (for all cases)
The period within which a duplicate is issued through the registry office is from 5 working days. This information can be obtained in more detail from the center’s specialists when submitting a package of documents. If you live in another city, the process may take up to 2 weeks. In any case, you must be informed about the readiness of the duplicate at the postal address specified in the application form or telephone number.
If you contact the multifunctional centers of your city, the requested copy will be ready for issue immediately.
When applying through the State Services portal, you will wait at least 10 days.
If the application to the MFC was remote, the deadline for production and issuance of the document will be extended by 10 days and sent by mail to the address specified by the applicant.
