How to get a duplicate of a child’s birth certificate: step-by-step instructions

For what purposes is the document needed?

Most often, a duplicate certificate is urgently required by one or another authority, so issuing it is very simple and often the entire procedure takes less than an hour from the date of application to the registry office.

The document is needed when receiving other important documents, for example:

military ID;
civil passport;
international passports.

To what authorities can you make a request to obtain a duplicate birth certificate:

Public services (special portal);
local registry office;
consulate or embassy of the Russian Federation abroad.

Jurisdiction of the Civil Registry Office when issuing a duplicate document

When applying to the registry office that issued the original certificate, the issuance of a duplicate must be made, in accordance with the Law, within one working day from the date of submission of the application.

In practice, this procedure usually takes no more than an hour.

If the applicant is located in another city, he can:

Send an application with documents by registered mail to the registry office that issued the certificate
Submit an application at the place of actual location (registration). In this case, the procedure for restoring the document will take longer, since the registry office will send relevant requests by mail to confirm the fact of registration of the child’s birth

Duplicate child birth certificate: how to get

We bring to your attention step-by-step instructions, thanks to which you can create the required document as quickly as possible:

Prepare the passports of both parents or one if the other is absent.
A certificate of their marriage or its dissolution will be required; if the mother and father of the child are not married, then a document establishing paternity.
If the applicant is over 14 years old, then his passport is needed. If he is over 18, then he can perform all actions without the help of his parents.
Make copies of all documents so that the information in them is clearly legible.
Pay for a duplicate birth certificate, the state fee here is only 200 rubles. Check your bank details at the registry office itself or via the Internet.
We go there to the place of registration of the child, where exactly the original document was issued.
We draw up an application on the spot and, together with other documents, give it to an employee for processing.
A duplicate of the child’s birth certificate will be ready within half an hour.

Recover a document online

In order not to submit an application to the registry office, you can submit it through the State Services website online. To do this, you must register so that your identity can be identified. Do not be afraid to submit an application in this way, since personal data is protected during processing.

It is important to do this in advance, as the online recovery procedure can take up to 30 days. This is the only disadvantage of this method. At the same time, one can highlight such positive aspects as the absence of the need to contact the registry office and pay the state fee on the spot.

The sequence of actions will be as follows:

The application is submitted through the State Services website indicating all information about the name, place and date of birth.
A package of documents is being prepared (passport, birth certificate if it is damaged, receipt for payment of state duty).
The documents must be submitted to the registry office or sent copies certified by a notary by registered mail with an inventory and notification.
Pick up the completed certificate.

When using the State Services service, a number of advantages can be identified:

no need to submit an application to the registry office, as this can be done in a simple form on the website;
convenient and easy to use;
24/7 support if you need help filling out the fields;
providing reference information to help you quickly navigate the site;
the presence of contact information about any organization, including the registry office;
it is possible to pay state fees online;
provision of services within a strictly specified time frame;
Availability of opportunities for people with vision problems.

The application procedure will take no more than 10-15 minutes, and you will only have to contact the registry office when the documents are completed. It is important not to make mistakes when filling out the application, since a future document is prepared on its basis. Otherwise, you will have to submit the documents again.

This is a convenient and fast way for those who already have a personal account on the site. If it is just being processed, the time required to verify the submitted data is at least 5 days.

If it doesn't work out the first time

If you were unable to receive a duplicate document during your initial application due to the fact that the first copy was not found in the registry office due to its loss and other reasons, then you should not despair. Find out where the archive of this government agency is located in your region and go there. There must be a spare copy of the child’s birth certificate and on its basis you can similarly obtain a duplicate certificate. Its legal force is similar to the original, the only thing is that it will take more time.

Application for issuance of a repeated birth certificate (certificate) (original, 1 pc.)

Required
Available without return

Sample

43kb, doc

The form of the application form was approved by order of the Ministry of Justice of the Russian Federation dated October 1, 2018 No. 201 (form No. 25). The application can be made by hand (legible), typewritten or printed using electronic printing devices without abbreviations or corrections. The application is signed in the presence of a specialist receiving the application. The application can be sent to the civil registry office by post or in the form of an electronic document using information and telecommunication networks, including the Internet (including the federal state information system - a single portal of state and municipal services). The application in the form of an electronic document is signed with a simple electronic signature of the applicant. The application is submitted by: - the person in respect of whom the civil status record was compiled; - parents (one of the parents) or other legal representative of a minor, or a representative of the guardianship and trusteeship body, education management body, commission for minors in the event that the person in respect of whom the birth certificate was recorded has not reached the age of majority; — a relative of the deceased or another interested person (when applying for a repeat birth certificate of the deceased person); -by another person in case of submission of a notarized power of attorney from the specified persons.

Application for issuance of a repeated certificate (certificate) establishing paternity (original, 1 pc.)

Required
Available without return

Sample

38kb, doc

The form of the application form was approved by order of the Ministry of Justice of the Russian Federation dated October 1, 2018 No. 201 (form No. 28). The application can be made by hand (legible), typewritten or printed using electronic printing devices without abbreviations or corrections. The application is signed in the presence of a specialist receiving the application. The application can be sent to the civil registry office by post or in the form of an electronic document using information and telecommunication networks, including the Internet (including the federal state information system - a single portal of state and municipal services). The application in the form of an electronic document is signed with a simple electronic signature of the applicant. The application is submitted by: - the person in respect of whom the civil status record was compiled; - parents (one of the parents) or other legal representative of a minor, or a representative of the guardianship and trusteeship body, educational management body, commission for minors in the event that the person in respect of whom the record of the act of establishing paternity was drawn up has not reached the age of majority; - a relative of the deceased or another interested person (when applying for a repeat certificate of paternity established earlier in relation to the deceased person); — by another person in the case of submission of a notarized power of attorney from these persons.

Application for issuance of a repeated death certificate (certificate) (original, 1 pc.)

Required
Available without return

Sample

33kb, doc

The form of the application form was approved by order of the Ministry of Justice of the Russian Federation dated October 1, 2018 No. 201 (form No. 30). The application can be made by hand (legible), typewritten or printed using electronic printing devices without abbreviations or corrections. The application is signed in the presence of a specialist receiving the application. The application can be sent to the civil registry office by post or in the form of an electronic document using information and telecommunication networks, including the Internet (including the federal state information system - a single portal of state and municipal services). The application in the form of an electronic document is signed with a simple electronic signature of the applicant. The application is submitted by: - a relative of the deceased or another interested person.

Application for issuance of a repeated certificate (certificate) of marriage (divorce) (original, 1 pc.)

Required
Available without return

Sample

37kb, doc

The form of the application form was approved by order of the Ministry of Justice of the Russian Federation dated October 1, 2018 No. 201 (form No. 26). The application can be made by hand (legible), typewritten or printed using electronic printing devices without abbreviations or corrections. The application is signed in the presence of a specialist receiving the application. The application can be sent to the civil registry office by post or in the form of an electronic document using information and telecommunication networks, including the Internet (including the federal state information system - a single portal of state and municipal services). The application in the form of an electronic document is signed with a simple electronic signature of the applicant. The application is submitted by: - the person in respect of whom the civil status record was compiled; — a relative of the deceased or another interested person (when applying for a repeat certificate of marriage/divorce previously issued in relation to the deceased person); — by another person in the case of submission of a notarized power of attorney from these persons.

Application for issuance of a repeated certificate (certificate) of adoption (original, 1 pc.)

Required
Available without return

Sample

43kb, doc

The form of the application form was approved by order of the Ministry of Justice of the Russian Federation dated October 1, 2018 No. 201 (form No. 27). The application can be made by hand (legible), typewritten or printed using electronic printing devices without abbreviations or corrections. The application is signed in the presence of a specialist receiving the application. The application is submitted personally by the adoptive parents (adoptive parent), and if they have their consent, it can be submitted by another person. Employees of the civil registry office do not have the right, without the consent of the adoptive parents (adoptive parent), to provide any information about adoption and issue documents, the content of which shows that the adoptive parents (adoptive parent) are not the parents (one of the parents) of the adopted child. The consent of the adoptive parents (adoptive parent) is drawn up in any written form at the civil registry office in the presence of a specialist from this body, or the signature on such consent is certified by a notary.

Application for the issuance of a repeated certificate (certificate) of a name change (original, 1 pc.)

Required
Available without return

Sample

40kb, doc

The form of the application form was approved by order of the Ministry of Justice of the Russian Federation dated October 1, 2018 No. 201 (form No. 29). The application can be made by hand (legible), typewritten or printed using electronic printing devices without abbreviations or corrections. The application is signed in the presence of a specialist receiving the application. The application can be sent to the civil registry office by post or in the form of an electronic document using information and telecommunication networks, including the Internet (including the federal state information system - a single portal of state and municipal services). The application in the form of an electronic document is signed with a simple electronic signature of the applicant. The application is submitted by: - the person in respect of whom the civil status record was compiled; — a relative of the deceased or another interested person (when applying for a repeat certificate of a name change previously made in relation to the deceased person); — by another person in the case of submission of a notarized power of attorney from these persons.

Identity document of the applicant (original, 1 pc.)

Required
Provided only for viewing (making a copy) at the beginning of the service

The applicant's identity document issued by the competent authority of a foreign state must be translated into Russian.
The accuracy of the translation must be notarized. Document confirming the authority of the applicant's representative (original, 1 pc.)

Required
Provided only for viewing (making a copy) at the beginning of the service

a notarized power of attorney in the event of an application by a representative of a person entitled to receive a repeated certificate (certificate) of state registration of a civil status act.
a power of attorney issued on behalf of a legal entity in the event of the issuance of a repeated death certificate (certificate) as an interested party. A power of attorney issued by the competent authorities of a foreign state must be legalized, unless otherwise provided by international treaties of the Russian Federation, and translated into Russian. The accuracy of the translation must be notarized. A document confirming the authority of the legal representative or representative of the guardianship and trusteeship authority. (original, 1 pc.)

Required
Provided only for viewing (making a copy) at the beginning of the service

Provided when issuing a repeat birth certificate in relation to a person who has not reached the age of majority on the day of issue.
Documents confirming the applicant’s right to receive a certificate (certificate) of state registration of a civil status act (original, 1 pc.)

Required
Provided only for viewing (making a copy) at the beginning of the service

Certificate of marriage or divorce and (or) change of name in the event that: - at the time of application, the applicant (parent of a minor) bears a different name (last name, first name, patronymic) than was indicated in the lost certificate of state registration of the act civil status;
- at the time of death, the deceased person bore a name (last name, first name, patronymic) different from the name that was indicated in the lost certificate of state registration of civil status (when applying for a death certificate or certificate of civil registration carried out by previously in relation to a deceased person). Documents on state registration of acts of civil status, confirming the applicant’s family relationship with the deceased person in respect of whom the civil status record was compiled. Other documents confirming the applicant’s interest. Submission of certificates of state registration of acts of civil status is not required if the certificates are drawn up and issued by the Moscow Civil Registry Office after 03/31/2012 when registering a civil status act, as well as repeatedly or on the basis of a corrected (amended) civil status record for the period from 01/01/1990. Documents issued by the competent authorities of a foreign state must be legalized, unless otherwise provided by international treaties of the Russian Federation, and translated into Russian. The accuracy of the translation must be notarized. Document (information) on payment of state duty (original, 1 pc.)

Optional
Available without return

Sample

15kb, doc

The state fee is paid before submitting the application. The fact of payment of the state fee is confirmed by a document (information) received by an official of the relevant civil registry office using interdepartmental information interaction. The applicant has the right to submit the specified document on his own initiative. In this case, the fact of payment of the state duty is confirmed: in cash - by a receipt of the established form issued by the bank; in non-cash form - by payment order with a bank mark. In case of paying a state fee on the City Services Portal, in order to verify the fact of its payment, you will need to provide the payer’s SNILS number.

Document that serves as the basis for providing tax benefits to individuals (original, 1 pc.)

Required
Provided only for viewing (making a copy) at the beginning of the service

If the applicant has the right to be exempt from paying state fees, a document confirming this right is provided

Obtaining a duplicate certificate abroad or in another region

If you need to obtain a document in another region, which may be very far from the place where the primary certificate was obtained, then it is not at all necessary to go there. A duplicate can be ordered by sending a request there in writing or by visiting the local registry office. The procedure remains similar to that given earlier. The only difference is the waiting time for the document; here it will depend on the work of the postal service.

Well, relatives in Russia can obtain a duplicate of a child’s birth certificate if he is abroad if they have a power of attorney. You can do this in another country, but then many documents will have to be translated, and this will also take time.

Peculiarities

At the moment, there are certain grounds for restoring a birth certificate:

the document has become unusable - the paper is worn out, the text is unreadable, a child ruined it;
loss or theft;
name change.

If the document has become unusable, it must be provided along with the passport to obtain a duplicate.

The reason for the absence of a birth certificate does not matter. It can be restored at the nearest registry office. To do this, you must fill out an application form and provide your passport. Before receiving a duplicate, payment of a state fee is required.

The document can also be restored using a power of attorney certified by a notary. A special power of attorney is issued to perform specific actions. When applying, the authorized representative additionally presents his passport.

The recovery period is largely determined by the civil registry office where the application is submitted. In some cases it is issued on the same day, and sometimes you have to wait for some time. It all depends on how far the applicant is from the city of birth.

The following grounds are established for providing a duplicate birth certificate:

availability of a correctly completed application in the established form;
provision of documents established by the requirements of federal legislation.

Who applies for a duplicate certificate?

According to the legislative framework of the Russian Federation devoted to acts of civil status, this document has the right to be issued to the following persons:

to the applicant himself, if he has reached the age of 18 or has been recognized as an adult by a court decision on emancipation;
relatives of an adult in the event of his death;
parents of a child under 18 years of age or his adoptive parents and other citizens who are responsible for him;
guardians of an incapacitated citizen, regardless of his age.

In addition, it is prohibited by law to issue a duplicate birth certificate to the child’s parents if they were previously deprived of their rights. If this information is hidden during the request, then representatives of the competent authorities will still refuse them, since with each application an appropriate check is always carried out.

When is a certificate needed?

For a child under 14 years of age, a birth certificate is the main document confirming his identity. Many people do not know that an adult also needs this document. This is the main document that can confirm the relationship with the parents. This procedure may be required in the following cases:

Receiving an inheritance. If a relative left property, a document confirming his identity is presented to the notary to register the inheritance. Without a birth certificate, it will not be possible to confirm the relationship.
Replacement of passport. The certificate is used to establish identity.
Error correction. If there are errors in the document, it is important to obtain a duplicate with corrections, otherwise it cannot be considered valid.
Registration of pensions and social benefits.
Preparation of documents for traveling abroad, legalization of status in the territory of another state.

In addition, the reason may be impossibility of use. This is due to the use of lamination or illegibility of the text. The law does not provide for penalties for the loss of a birth certificate.

Is it possible to get a duplicate birth certificate without having another identification document?

Such a case is very difficult, especially if we are talking about a minor and a passport has not yet been issued for him. Therefore, the situation seems hopeless: it is impossible to restore the certificate without a passport, and it will also not be possible to obtain it if the birth document is lost. In such a case, you need to go to court and file a claim regarding identification. Officially, this procedure is called certification of a fact that has legal significance.

If the court has made a decision to confirm the identity of a person, then obtaining a new passport will not be difficult. And only after this can a duplicate of the certificate be made. It is also possible to proceed in the reverse order, but in practice it is rarely possible, since civil registry office employees may refuse to issue a document due to a person’s lack of a passport.

Advantages of contacting the registry office

Applying to the registry office located at the place of birth is one of the fastest ways. But it requires personal presence and free time. In this case, the applicant receives the following benefits:

the opportunity to receive a duplicate on the day of application if all documents and the application are filled out correctly;
the application can be drawn up on a form with an employee who will provide a sample or help fill out the fields, which eliminates mistakes;
if the required documents are missing, you can submit an application and go home to get them at a relatively close place of residence.

Registration through Gosuslugi

You can also request a duplicate certificate through a specialized portal. The step-by-step instructions will look like this:

Register on the site and go to your personal account. Selecting a menu of services for citizens.
In the regional section, select “Family” and from the list select the issuance of repeated certificates and certificates.
Click on the “Need to Submit” button, look for an application template for issuing a second birth certificate, download it and click order the service.
Select the option for issuing the document and click “Next”.
Find in the list the registry office in your region where the application will be sent.
Fill out all the required information and attach scanned copies of the documentation in JPEG format.
After processing your application, you will receive a corresponding notification in your personal account.
Visit the registry office to pick up the document, and don't forget your passport and fee receipt.

As you can see, the whole procedure is very simple. You just need to choose a convenient option for sending data, then you will receive the document on time without any problems.

Advantages of contacting the MFC

In terms of procedure, this authority does not differ from the actions of a civil registry office employee. Personal presence, writing an application and providing documents is required. The following features and advantages can be highlighted:

no queue, as you can sign up in advance;
quick acceptance of documents, since the employee is almost always on site and works quickly;
accessibility of location, because you can contact any multifunctional center;
possibility to pay the state fee on the spot through the terminal.

When submitting documents through the MFC, you will still have to go to the registry office to get a ready-made form. This is convenient if the applicant needs to contact the MFC on other issues, which significantly reduces the time spent on contacting various authorities.