Important life events of every person, since 1917, are registered in the registry office. To do this, you must fill out an application to the registry office in the prescribed form. Only then will a birth, marriage or death be officially registered and considered accomplished.
To submit an application to the registry office, you need to download it and fill it out. Then bring it in person to the registry office along with your passport and other documents that may be required, depending on your life situation. The application to the registry office can be downloaded from the links below.
If the event (marriage, death or birth) occurred in another locality, then you need to send an application
There are separate applications for obtaining repeated documents and certificates.
Request to the registry office for pedigree
researcher to have reliable information about each relative. Therefore, to obtain information about relatives, you will have to apply to the registry office requesting the information of interest.
The old form of the registry office certificate about the birth of Popova Ulita Nikolaevna. Form changed in October 2021. A column was added to fill in “Other information”.
Sample application “Request to the Civil Registry Office”
The request to the registry office is drawn up in form 25, 26, 30 , depending on the event: The following data is indicated in the header of the application:
The name of the registry office department (in which the register book is supposedly kept).
From the applicant's full name.
Applicant's passport details.
Place of residence (mailing address).
contact number
Application to the registry office, form No. 25 for obtaining a birth certificate or repeated certificate.
In the text of the application, it is important to formulate and indicate all known reliable information about the person. The year can be specified in a range.
Application to the registry office, form No. 26 for obtaining a certificate of marriage or divorce, or a repeated certificate of these events
If you doubt any data, then write “presumably”. This is how I indicated the options for the patronymic name for my great-great-grandmother.
Form No. 26 Application from the Civil Registry Office: to obtain a death certificate, or a repeated death certificate
Is it possible to register a marriage without registration?
Sometimes a couple in love is forced to register their relationship not at their place of registration, but in another city. There can be many reasons for this, for example, moving due to work or study. Such newlyweds should not face any obstacles on the way to achieving their goal, since Russian legislation allows them to register a marriage in any registry office located in the country.
Important! According to Art. 25 of Federal Law No. 143, government officials do not have the right to interfere with marriage due to lack of registration.
Column “other information” in the certificate from the registry office
Be sure to list all the “Other Information” you need:
Column “other information” death certificate : causes of death, place of birth, age at the time of death and date of birth, marital status, place of work, social status, nationality, residential address, full name of the applicant.
Other information from the birth certificate : (age of the parents, profession or occupation of the parents, place of birth of the child, who is considered a child in the family, nationality, social status,
Marriage certificate “other information”: places and dates of birth (age) of the bride and groom, who is married, social status, nationality, occupation, place of residence, place of work, number of children he/she has, etc.
Certificate forms
Birth certificates
Birth certificates exist in four forms: 1-4.
1. No other information column. (similar to a birth certificate)
2. There is a point “Information about the mother/father was entered at the request of the father/mother.” There is a column “Other information”. All requested information from the registration record will be taken down.
3. The certificate will contain information about the child who was stillborn.
4. There is a column “Other information”. All requested information from the registration record will be taken down. (More information about other information in the article of the Civil Registry Office of Birth)
For more information about “what other information” will be contained in the certificate, read the article in the Civil Registry Office Birth Book
Marriage certificates form 5-6
5. Contains the column “Other information” (Read more about other information from the Civil Registry Office Book on marriage)
6. Contains everything the same as form 5. Additionally, there is a note about the marriage: Divorced, declared invalid or terminated
Certificate of divorce. Available in only one form 7. Contains the item “other information”.
For more information about what data is contained in the marriage and divorce deed, read the article Registry Office Books on Marriage.
Other information
- about adoption in form 8.
- on establishing paternity according to form 9.
- about a change of name is issued in Form 10.
Death certificate
There are two types of death certificate:
11. No other information.
12. Includes other information. (More information about other information from the Civil Registry Office Book on death)
Death certificate, form 12. As you can see, they didn’t write me any other information, I had to call the registry office to clarify.
What to do if registration is refused at a location other than your place of registration?
There are cases when young people are denied marriage registration if they apply at a location other than their place of registration. This often happens in Moscow and St. Petersburg. In some registry offices, employees require temporary registration from newlyweds at the time of marriage. Citizens should be aware that such demands are illegal. The grounds for refusal to register a marriage are clearly stated in the law and the lack of registration does not appear there.
If such a situation occurs, the newlyweds should ask the organization’s employees for a written refusal. If a refusal is not given, you can safely go to court. The statement of claim should include demands for compensation for moral damage, since the registry office employees ruined the most memorable day of their life with their behavior.
Every citizen must know the laws of his country. In this case, no organization will be able to deceive him. A clear knowledge of the requirements of the law and the ability to defend your rights will allow you to realize your desire to formalize marriage ties in any corner of Russia.
Response from the Civil Registry Office
The response to the request from the Civil Registry Office will come within 30 days. This will be a notification that will inform you whether the requested act record has been found.
If the answer is positive , the certificate will be sent to the civil registry office specified in the request. The applicant will apply there with a package of documents confirming the relationship of the applicant and the relative about whom the request was made.
You can read about the negative answer here: Negative answer from the registry office: what to do?
Download the application to the registry office:
1. Statement of birth.
2. Application to the registry office about birth: the mother is not married, paternity has not been established.
3. On entering information about the child’s father, if the father has not previously been identified.
4. Which is filled out by an employee of a medical organization in the event of a stillbirth or death of a newborn child.
5. Filled out by an employee of the guardianship or internal affairs authorities, a medical worker about an abandoned child.
6. About the birth of a child, which is filled out by a person who was present during the birth (outside a medical institution, without providing medical assistance).
7. Application to the registry office for marriage.
8. On entering into a marriage from a person who cannot personally apply to the registry office.
9. Application to the registry office for divorce by mutual consent of the spouses.
10. Similar to Form 9, but one of the spouses cannot personally apply to the registry office.
11. On divorce (one of the spouses is missing/incapacitated or convicted).
12. On divorce by court decision.
13. Entering information about the spouse into the divorce deed (if it was not entered immediately).
14. About adoption.
15. On establishing paternity (from both parents who were not married to each other)
16. On establishing paternity, if the child’s father, who is not married at the time of the child’s birth, cannot personally apply to the registry office.
17. On establishing paternity, in the case where a mother who is unmarried at the time of the child’s birth is not able to personally contact the registry office.
18. On establishing paternity by court decision.
19. Establishing paternity from the father of a child who is not married to the mother.
20. About changing the name.
21. About death.
22. On entering information about the child’s father, change or exclusion (from the mother) into the birth certificate.
23. On making changes to the act record.
The application must be accompanied by the necessary documents (depending on the event).
Read more: How to prove kinship to obtain documents from a relative
The state fee will need to be paid and a receipt for payment provided. The fee for issuing a repeated certificate is 350 rubles. FOR issuing a certificate – 200 rubles.
In what situations is a duplicate of a relative’s death certificate required?
Federal Law No. 143 “On Civil Status Acts” established cases when a duplicate may be needed:
- loss (burned out in a fire, lost);
- damage (torn, wet and unreadable);
- dilapidation of the form;
- text or print cannot be read;
- was laminated.
In the listed options, the certificate cannot be considered valid and a duplicate must be ordered. However, the list is not exhaustive; it can be expanded and considered individually in each case.
