In this article we will talk about how to fill out the notification correctly, what documents need to be collected, and also find out what time frame to submit and where to apply for registration.
The notification itself is a form, it has an approved form (Order of the Ministry of Internal Affairs of Russia dated December 10, 2020 No. 856) and is filled out by the applicant, that is, the one who provides the foreigner with his own housing.
The form has two sides - front and back . The front (1 page) contains information of the foreign citizen, and the back of the applicant (otherwise the receiving party).
The notification form is divided by a line, the lower part of which is called a “tear-off coupon”. After registration, a tear-off coupon is handed over to you.
- Example of a notification according to the rules
RVP
Application form for a temporary residence permit for persons over 18 years of age (Appendix No. 1 to the Administrative Regulations dated 07.17.2020 in doc format)
Application form for a temporary residence permit for minors (Appendix No. 2 to the Administrative Regulations dated 07.17.2020 in doc format)
Application form for extension of the deadline for submitting documents (Appendix No. 3 to the Administrative Regulations dated July 17, 2020 in doc format)
Application form for the issuance of a duplicate temporary residence permit (Appendix No. 4 to the Administrative Regulations dated July 17, 2020 in doc format)
Application form for the issuance of a temporary residence permit in connection with the replacement of an identity document/change of personal data (Appendix No. 5 to the Administrative Regulations dated July 17, 2020 in doc format)
Application form for correction of typos and (or) errors (Appendix No. 6 to the Administrative Regulations dated July 17, 2020 in doc format)
Application form for refusal to receive a public service for the issuance of a temporary residence permit (Appendix No. 11 to the Administrative Regulations dated July 17, 2020 in doc format)
Application form for temporary residence permit for stateless persons (Appendix No. 3 to the Order of the Ministry of Internal Affairs of Russia dated 06/08/2020 in doc format)
Form of a mark in the identity document of an IG or LBG about a temporary residence permit (Appendix No. 2 to the Order of the Ministry of Internal Affairs of Russia dated 06/08/2020 in pdf format)
Read detailed instructions on obtaining a temporary residence permit in Russia in 2021!
Fines
Article 18.9 of the Code of Administrative Offenses of the Russian Federation is devoted to the liability provided for violation of migration legislation. It contains a list of violations related to the stay of foreign citizens and stateless persons in Russia, and includes fines in the amounts:
- from 2000 to 4000 rubles - for individuals;
- from 40,000 to 50,000 rubles - for officials;
- from 400,000 to 500,000 rubles - for legal entities.
Thus, ignoring the requirements of current legislation in the field of migration entails significant penalties.
Residence permit
Application form for a residence permit for persons over 18 years of age (Appendix No. 1 to the Administrative Regulations dated June 11, 2020 in doc format)
Application form for a residence permit for minors or persons recognized as incompetent/limited in legal capacity (Appendix No. 2 to the Administrative Regulations dated June 11, 2020 in doc format)
Form with information about changes in personal data (Appendix No. 1 to the application for a residence permit in doc format)
Form with information about close relatives (Appendix No. 2 to the application for a residence permit in doc format)
Form with information about work activity (Appendix No. 3 to the application for a residence permit in doc format)
Application form for replacement of a residence permit (Appendix No. 3 to the Administrative Regulations dated June 11, 2020 in doc format)
Application form for a duplicate residence permit to replace a lost (stolen) one (Appendix No. 4 to the Administrative Regulations dated 06/11/2020 in doc format)
Application form for correction of typos and (or) errors in the residence permit (Appendix No. 5 to the Administrative Regulations dated June 11, 2020 in doc format)
Application form for refusal to obtain a residence permit (Appendix No. 6 to the Administrative Regulations dated June 11, 2020 in doc format)
Read detailed instructions on applying for a residence permit in Russia in 2021!
What changes have occurred in 2021?
Note! Migration registration forms for 2021 are not valid at the moment! The information in this section is out of date and is provided for informational purposes only. New forms can be downloaded here.
Until March 20, 2019, the sample form established by law was used. A new template, rules, and filling requirements have now been adopted. The form was first changed in 2021, and significantly expanded in 2020.
Thus, according to the Government Resolution (On Amendments to the Rules for Registering Migrants), it has now become mandatory to indicate the details of legal documents that must confirm ownership of the property at which the foreign citizen will be registered.
This is what the 2021 sample form looks like:
Changes in the migration registration form for 2021
Changes that have occurred are highlighted in red.
Among the main changes:
- Section No. 1 – when entering personal information about a foreigner who is being registered, his telephone number is indicated. This information had to be submitted before, but now this column has moved to the front of the form;
- it is now necessary to provide information about official representatives;
- a new clause has appeared - the mandatory indication of the address at which the migrant was previously registered. If a foreigner came to Russia for the first time, this should be indicated;
- section No. 2 – here the “house” field was previously duplicated, now this defect has been eliminated and the column with the building number has been reduced to two characters;
- Many people find it difficult to add the TIN column where they need to indicate the full name of the organization. This applies to those citizens who repeatedly come to Russia, have issued a labor patent and are registered with the tax authorities;
- if a citizen comes on a private visit, there is no need to indicate the organization;
- Previously, the tear-off coupon had a field where the date of departure of a foreign citizen from the country was entered, but since forms have now been introduced notifying the departure of a foreigner from the territory of the Russian Federation, this column has been removed for filling out.
According to the new rules, it is allowed to use abbreviations when filling out the migration registration form, when indicating the names of organizations, and abbreviations, if justified, do not distort the meaning.
Changes to the registration form came into force on March 24, 2020 (Order No. 180 of the Ministry of Justice). At the same time, the registration deadlines have not been changed; the migrant is also required to register no later than seven days after arrival in the country; violation of this rule may result in a fine and other sanctions.
Citizenship
Application form for citizenship (for citizens over 18 years of age) (Appendix No. 1 to the procedure for considering issues of citizenship of the Russian Federation as amended on July 1, 2021 in doc format)
Application form for citizenship in a simplified manner (Appendix No. 2 to the procedure for considering issues of citizenship of the Russian Federation as amended on July 24, 2020 in doc format)
Application form for citizenship (for citizens under eighteen years of age, or citizens recognized as incompetent or limited in legal capacity) (Appendix No. 3 to the procedure for considering issues of citizenship of the Russian Federation as amended on July 1, 2021 in doc format)
Application form for citizenship for the LDPR (Appendix to Decree No. 187 in doc format)
Read information about obtaining Russian Citizenship in 2021!
Migration registration
Form of notification of the arrival of a foreign citizen at the place of stay (Appendix No. 4 to the order of the Ministry of Internal Affairs of Russia dated December 10, 2020 No. 856 in xls format)
Application form for registration at the place of residence (Appendix No. 2 to the order of the Ministry of Internal Affairs of Russia dated December 10, 2020 No. 856 in pdf format)
Application for deregistration at the place of residence (Appendix No. 3 to the order of the Ministry of Internal Affairs of Russia dated December 10, 2020 No. 856 in pdf format)
Read about the procedure for registering and deregistering from migration registration in our article!
Front side
The front side, which is the main part, contains information regarding:
- Full name, citizenship, date, place of birth, gender;
- information about an identity document;
- information about proof of the right to stay in the Russian Federation (if any);
- dates, purpose of entry, profession, duration of stay in the country, information about the migration card;
- information about legal representatives (in terms of children and incapacitated persons);
- information about the address of the previous place of stay in the country.
In the detachable part you will need to indicate the addresses, duration and places of stay in Russia.
Registration
Application for registration at the place of residence (Form No. 1 in doc format)
Application for registration at the place of stay (Form No. 1PR for minors in doc format)
Arrival address sheet (Form No. 2 in doc format)
Application for registration at the place of residence / Application for deregistration at the place of residence (Form No. 6 in doc format)
Departure address sheet (Form No. 7 in doc format)
Employment of foreign citizens
Form for notification of concluding an employment contract with a foreign citizen (Appendix No. 7 to Order of the Ministry of Internal Affairs of Russia dated July 30, 2020 No. 536 in doc format)
Form for notification of dismissal of a foreign citizen (Appendix No. 8 to Order of the Ministry of Internal Affairs of Russia dated July 30, 2020 No. 536 in doc format)
Form for notification of employers' fulfillment of obligations to pay wages to HQS (Appendix No. 5 to Order of the Ministry of Internal Affairs of Russia dated July 30, 2020 No. 536 in doc format)
Read about the rules for employing foreign citizens in our article!
How to fill out a notification correctly and avoid mistakes?
It is important to be careful and fill out the form correctly, otherwise, if you make a mistake, you will have to submit it again. We understand perfectly well that there are huge queues in these institutions. Therefore, following the prompts, we will fill out the form according to all the rules.
The form must be filled out legibly in Russian, in capital block letters, using a pen with black or dark blue ink, without abbreviations or acronyms. You can fill it out manually; to do this, you need to download the notification to your computer and print it out. You can also fill out the downloaded form by typing on your computer. Or you can contact a service that will prepare all the necessary documents automatically for subsequent registration, otherwise the 7docs system. Perfect for those who need to draw up an employment contract with a foreign citizen. The service copes well with the assigned tasks, is easy to read, and contains many hints when entering data. It is enough to go through a simple registration, enter all the necessary data and, as the service reports, the documents will be completely ready. The only negative is that the service is paid, the cost of collecting a package of documents will be 500 rubles.
Examples of completed documents for downloading (free) | |
| Arrival notification form | Completed example of arrival notice |
Next, using a sample example, we will issue a notification according to the rules.
The front side (page 1) is filled out according to all the rules and in the field “1. Information about the person subject to registration at the place of residence" we enter the information:
- Full name and surname (we copy from the migration card or visa);
- Citizenship or nationality;
- His date of birth, and then on the same line we indicate his gender (o);
- In what state and city was you born?
- Document type;
- What date was it issued and the validity date of the document;
- If you have a visa or residence permit - that’s all, then we indicate the series and number of the document, date of issue and validity period;
- Purposes of the trip (about);
- You can indicate your profession (see the employment contract);
- Dates of entry and exit (see migration card or visa);
- Series and number of migration card;
- If the notification is filled out for a minor child, we indicate information about legal representatives (full name);
- If the notification is issued to renew registration, please indicate your previous place of residence (address).
After the separation line, we fill out information confirming that the foreign citizen will be registered at the place of stay and indicate the address where he plans to live in the Russian Federation. Next, we note the date of stay.
The reverse side (page 2) contains information about the receiving party.
It is filled in according to all the rules and in the field “2 Information about the place of stay” we enter information about the place of stay (address, phone number of the receiving party).
Next, in the “3 Information about the receiving party” field, be sure to indicate who the addressee of the notification is - an individual or legal entity. An individual fills in only the passport details and registration address.
For the legal side, fill out the following fields:
- Full name of the person
- Date of Birth
- Document type;
- What date was it issued and the validity date of the document;
- Legal address, then indicate the telephone number along the line;
- Name of company;
- Actual address;
- TIN.
Below, after the separation line, we enter the full name of the receiving party and put a signature in two columns. Next, we print it out so that the form consists of one page (front side and back).
To submit documents to the Department of Migration (Migration Affairs), we must make two copies of the notification, copies of all pages of the foreign passport, a copy of the migration card and visa (if any).
Additionally, you will need a copy of the certificate of ownership of an individual, copies of constituent documents and a copy of an employment contract with a confirmed mark for a legal entity.
It is important not to delay submitting documents; it is better to complete the registration procedure on time.
More details about the dates in 2021:
- A citizen of Ukraine must register within 7 days. Can legally stay on the territory of the Russian Federation for 90 days.
- Citizens of Uzbekistan, the rules state, must register within seven days. You can legally stay in Russia for 90 days.
- Citizens of Tajikistan will be able to submit a notification within 15 days, and stay in our country for as long as 90 days.
- For citizens of Armenia, registration is carried out according to the rules that apply to the EAEU countries, that is, documents can be submitted within a month from the date of arrival. You can legally stay in Russia for 90 days. And if there is an employment contract, then you can register for 1 year.
Each of these citizens has the right to renew registration or arrive again after 3 months.
Why do we only have current data?
When searching for forms on the Internet, you should pay attention to their relevance. The fact is that forms are constantly changing. These changes may be minor, but despite this, it is prohibited to use outdated forms - they simply will not be accepted for consideration. You can find current documents on the official websites of the Ministry of Internal Affairs and other government bodies. Or download forms on our website.
We check changes in legislation daily by updating the document database on the page. All forms presented in the section are relevant for 2021, so you can use them to fill out and submit to the migration authorities.
In addition to blank forms, we have collected samples of completed documents. These are statements prepared by real foreign citizens. Sample applications for temporary residence permit, temporary residence permit, citizenship - these are accepted applications, we only changed the personal data of the applicants in them.
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conclusions
The visit of foreign citizens to the territory of the Russian Federation requires documentary registration. For this purpose, a representative of the receiving party draws up and submits a special notification to the relevant institution. The standard deadline for submitting a document is 7 days. In some cases it may change.
The notification is issued on a unified form consisting of 4 sheets. The last update to the paper filling regulations was carried out on February 23, 2021. The form must be submitted to the territorial body of the Ministry of Internal Affairs, by personal application, through the MFC or by post.
