MFC (multifunctional center, formerly the civil registry office) is a state-municipal “one-stop shop” service for issuing certificates related to civil registration. The main principle of operation is that the necessary certificate is issued right on the spot. Having arrived at the public services center with the necessary documents, you can now receive a stamp death certificate at the Moscow MFC .
From July 1, 2021, you can obtain this document at all public service centers in Moscow (there are 124 in total). The relative of the deceased does this independently or by entrusting this to a ritual agent of the city specialized service Ritual.ru.
You need to bring the following documents with you:
- Statement.
- Medical certificate of death.
- Passports of the person responsible for organizing the funeral and the deceased.
- Confirmation of the authority of the ritual agent - if the collection of documents is entrusted to the Ritual.ru service.
Death certificate
After registering the death at the Civil Registry Office, the applicant receives a death certificate. Moreover, it does not matter whether the citizen is a relative of the deceased.
A stamped death certificate from the civil registry office is required for the burial of the deceased. Therefore, it is issued to any applicant on the basis of a medical death certificate.
However, other citizens may also need this document:
- heirs (for registration of inheritance);
- the owner of the property where the deceased was registered (for deregistration);
- to third parties (to terminate the rights and obligations of the deceased).
The document may also be damaged or lost. If it is impossible to obtain the original, then you must obtain a duplicate.
The procedure for obtaining a repeated certificate is established by Art. 9 Federal Law of 1997 No. 143.
Types of medical documents confirming death
Medical evidence can be preliminary or final. Preliminary ones are issued when the cause of death has not yet been precisely determined, and the result can only be known after additional research and collection of information. In the meantime, these problems cannot prevent you from obtaining such a primary medical certificate. Final certificates are issued when everything is clarified and beyond doubt. When the laboratory tests are completed and the missing information is obtained, a new document is drawn up by the forensic expert or pathologist, marked “to replace” the preliminary or final one. This is done no later than one and a half months from the date of death of the subject.
If the original certificate is lost, its former owner may submit a corresponding written application to receive a copy of the document. In this case, an appropriate mark is placed on the duplicate issued, and medical documentation from the institution’s archives is used to fill it out. A copy can be issued to family members, heirs and relatives of the deceased after confirmation of this relationship, or to a person who has already received the original document.
A strict limitation on the circle of persons is interpreted by the federal law “On the fundamentals of protecting the health of citizens in the Russian Federation”, Article 13, which states that the state of health of citizens, the facts of their visits to medical institutions, diagnoses of diseases and other information revealed during examinations and treatment are classified as medical confidentiality and is not disclosed. Personal data of the deceased can be processed and stored only with the consent given by him earlier, or with the consent of the heirs after his death.
Who can get a certificate?
The law limits the list of citizens who have the right to receive a second document.
In accordance with Art. 9 Federal Law No. 143 of 1997, the right to receive a certificate is given to relatives of the deceased and other interested parties. In practice the situation is more complicated. A specialist from the Civil Registry Office will require proof that this document is necessary for the applicant.
Father
The following will be able to obtain a certificate of death of a father:
- his official parents;
- brothers and sisters;
- his official spouse;
- his children for whom paternity has been established;
- third parties who prove that they need the document.
Grandmothers
You can receive a grandmother's death certificate:
- her kids;
- brothers and sisters;
- her grandchildren (in case of death of children).
Relative
The presence of a family connection with the deceased must be proven. Based on the documents presented, it is necessary to trace the family connection from the deceased to the applicant.
For example, if it is necessary to obtain information about the death of a grandfather, then his children are given the right. In the event of the death of his children, his grandchildren can apply for a duplicate.
Entry into inheritance after the death of a brother by will and by law
Does an ex-wife have the right to inherit after the death of her ex-husband?
What you need to prepare for transporting cargo 200
No one can predict the place of his death and no one is immune from the fact that he will die far from his homeland. But when such a disaster happens, it is necessary to collect a voluminous list of certificates and documents as soon as possible in order to easily deliver the body of the deceased home. This case is called sending cargo 200. For the procedure, you must have on hand:
- death certificate with official seal;
- a certificate confirming the absence of foreign objects in the coffin;
- a certificate from Rossanepidemnadzor for transporting cargo 200 outside the Moscow Region;
- transportation invoice;
- ticket for the forwarder when transporting over long distances.
In order to relieve ourselves of the burden of preparing documents at a time of mourning and speed up their receipt, we offer our services at modest prices. We guarantee a sensitive attitude, expressions of condolences from our representatives, and quick resolution of all issues related to burial. At your service, the Moscow City Funeral Service represented by the Bronix-Service company also provides:
- organization and conduct of burial;
- holding funeral meals;
- provision of related funeral services.
All prices are indicated in the price list on the website and do not change in the process of preparation for funeral events. You can learn more about funeral services and burial by phone 24 hours a day, where they will listen to you, patiently and respectfully tell you how and what to do at the time of loss. Contact us.
Copy or duplicate of death certificate?
The question often arises: if there is no original, can you use a copy or duplicate? It is necessary to separate these documents.
- A simple copy is legally a piece of paper that contains information but is not legally binding.
- A notarized copy is a document certified by a notary. It has some of the properties of the original. However, not all government agencies will accept a notarized copy in place of the original.
- A duplicate is an official document drawn up on a strict reporting form. Externally it is completely identical to the original. The exception is the inscription: “Repeated” in the corner of the form. It is given the full power of the original.
Methods for restoring a certificate
In 2021, the applicant can use the following methods:
- through the registry office;
- through the MFC;
- through State Services;
- by mail.
Through the registry office
You can submit an application directly to the civil registry office only to the department that issued the original. When contacting the required department, the document is issued on the day of application.
The applicant also has the right to contact any other department, but he must inform the specialist which department registered the death. In such a situation, a formal request will be issued. The delivery time depends on the duration of the shipment.
Through MFC
You can submit an application through the MFC if the civil registry office that registered the death is located in the same region. The document issuance period is 1 month.
Through State Services
The applicant has the right to apply for a duplicate in electronic form. To do this, you must have an authorized personal account on the State Services portal.
Reference! The portal only allows you to order a service. The document is submitted for issue to the civil registry office of the applicant's choice.
You can pay the fee for the service directly on the portal. The required documents must be scanned and attached to the electronic application.
The application is signed with a simple electronic signature.
The applicant must receive notification of the forwarding of the duplicate (the norm is valid until 01/01/2021, after which it will be cancelled).
By mail
When sending an application by post, you must prepare and attach an inventory of the attachment. It must list all the documents that are enclosed in the envelope.
Reference! The receipt for payment of the state fee is attached in the original. Copies of documents must be notarized.
Procedure for restoring a death certificate
The procedure for obtaining a duplicate includes the following steps:
- Contacting the authorized body.
- Payment of state duty.
- Submission of documents and applications.
- Obtaining a duplicate.
The processing time directly depends on the chosen method of application.
Documents for obtaining a duplicate
The list of documents for obtaining a repeated certificate is established by Order of the Ministry of Justice of the Russian Federation of 2021 No. 194:
- the applicant's civil passport;
- certificate confirming the change of the applicant’s name;
- documents confirming changes in the deceased’s data;
- information that confirms family ties with the deceased;
- a document confirming the applicant’s interest;
- data on the availability of powers to represent the interests of a minor interested person;
- information about the availability of powers on behalf of an incapacitated citizen;
- notarized power of attorney (if the action is carried out on behalf of an adult capable interested party).
As documents that can confirm interest, a citizen must present:
- birth certificate (original or notarized copy);
- marriage certificate (original or notarized copy);
- will (original or duplicate);
- certificate of opening of an inheritance case (from a notary);
- a certificate from the passport office that the deceased lived in the applicant’s home.
Sample application for renewal of certificate
The application form for obtaining a second death certificate is established by Order of the Ministry of Justice of the Russian Federation dated October 1, 2018 No. 201.
To receive a duplicate, a citizen will have to fill out form No. 30.
It includes the following information:
- method of submitting documents;
- information about the civil registry office to which the application was sent;
- applicant's details (full name, address, passport details);
- name of the authority that issued the document;
- request for the issuance of a repeated certificate (death certificate);
- details of the deceased (full name, date of death, place of death);
- place of registration of death;
- the authority that registered the death;
- date of state registration;
- civil status act number;
- the registry office department where you plan to pick up the finished duplicate;
- date and signature.
Sample application for restoration of a death certificate:
State duty amount
The amount of the state duty for a repeated death certificate is established by Art. 333.26 Tax Code of the Russian Federation. In 2021 it is 350 rubles.
Additional costs are possible only when sending a postal item. You will have to pay for shipping and notarization of documents.
Reference! Collection of other payments when registering a duplicate through the Civil Registry Office, MFC, or State Services is illegal.
The procedure for state registration of death in the registry office
After the death of a person has been certified, his relatives, friends or simply acquaintances go to the registry office to notify the state of the death of one of the citizens.
The law allows three days for this after death and medical certification of death.
Application Form
The first step is to write an application. They can do this:
- Family members of the deceased - parents, children, spouse.
- Any person who witnessed death.
- Medical workers when they were nearby or if the person died in a hospital bed.
- Employees of investigative authorities, if a criminal case has been initiated regarding the death of a person. Or if the body has not been identified.
- Commander of an army unit, in a situation where death occurred during military service.
- Internal affairs bodies, if death occurred as a result of the execution of extreme punishment.
An official notification from the state is issued using Form No. 16. The paper must include the details of the person applying, the address of residence and the ID number.
Next, the death statement itself is written. It looks like this: “I declare the death of Ivan Ivanovich Ivanov, who died on January 1, 2018.” After this, a small table is compiled where the data of the deceased is indicated: full name, date and place of birth, citizenship and nationality, series, passport number, and where the document was issued.
At the end of the paper there is a date and signature.
Required documents
In order to carry out this bureaucratic procedure, you will need to provide a number of documents:
- Medical confirmation of death. It is issued by doctors from a public or private clinic who have confirmed the fact of a person’s death. This certificate is an official document, therefore it must have a series, number, and also the seal of the institution that issued it.
- Passport of the deceased.
- Identity card of the person submitting the application.
If the deceased's passport was lost, a protocol for identifying the corpse is provided to the registry office. He is handed over to the police department.
In some cases, in order to carry out the registration procedure for the deceased, you will need to bring a court decision on the occurrence of death to the registry office. If a person was repressed and subsequently rehabilitated, then the competent authorities will also issue the necessary papers that will need to be attached to the general package of documents.
Cost of the procedure
The necessary procedures for registering the deceased are carried out free of charge, both at the medical institution and at the registry office. The state will have to pay a fine of 350 rubles only if it is necessary to obtain a duplicate of a previously issued certificate due to the loss of the original.
