The registry office acts as such a body, where the main identification document of a person - a passport - is replaced with a death certificate. This is done immediately on the day of application; according to the law, 3 days are allotted for this from the moment of death of the person. This is rather a recommendation period, since no liability is provided for its violation. There are cases when the document was received much later; there are no obstacles to this. The most important thing is that the document is received before the funeral ceremony, since this is a mandatory condition in order to be able to bury a person in a Moscow cemetery.
The stamp death certificate must contain information such as: passport details of the deceased, date and place of death and registration of this fact, number and date of drawing up the act, date of issue of the death document itself.
While a passport proves the identity of a living person, a death certificate is the main document proving the identity of the deceased. The fact of death means loss of capacity and legal capacity. A death certificate is required so that relatives or authorized persons can proceed with further ceremonies.
Why do you need a death certificate?
Thus, it turns out that a stamp death certificate is necessary to carry out the following actions:
- Directly conducting the burial ceremony of a deceased person. Receiving social compensation allocated by the state for burial (to obtain it, you need certificate No. 11, it can be obtained at any MFC).
- Registration of 200 cargo transportation to other regions.
- Ordering cremation of remains in crematoria.
- Drawing up a special document in which the funeral services provided and all related goods that were purchased by the client from the funeral agency are registered - the so-called BO-13 form.
- Ordering and processing the exhumation of the remains for their further reburial.
- Resolving issues related to inheritance of the property of the deceased.
- Receiving all those benefits and payments that are provided by law after the death of a person. A good example is applying for a survivor’s pension.
- Resolving the issue of burial place in the cemetery, as well as for subsequent re-registration of the person responsible for the grave.
How to obtain a death certificate
Documentary confirmation of the fact of a person’s death is necessary to officially register this fact and obtain a death certificate.
The following may serve as documentary evidence of death:
1. A medical death certificate is the primary document confirming that a person has passed away. It is issued by the medical institution whose specialists certified the death. It is on the basis of this document that a stamp certificate is issued.
2. The decision of the judicial authority, if it was necessary to resort to its help to confirm death. This usually occurs when a person has been reported missing. Only the court makes a decision to declare a person dead, but not earlier than 5 years after the person went missing.
3. A document from the prosecutor’s office or the Ministry of Internal Affairs if it is necessary to confirm the death of a repressed, but later rehabilitated person.
Any of the above documents is received either by a relative or by the person who has the responsibility for preparing the funeral. In addition to the collected package of documents, a passport of the responsible person is required.
Where to get a death certificate
Until recently, the issuance of such certificates was the sole responsibility of civil registry offices. Gradually, the usual registry offices were replaced by MFCs - multifunctional centers. In addition to many other services provided to the population, MFCs issue death certificates based on documentary evidence of this fact. It is necessary to determine which MFC you should contact based on the registration address of the deceased. The MFC that services the address where the death of a person was recorded is also suitable. If the deceased was found on the street and it is not possible to determine his place of residence, then an appeal should be made to the MFC in whose territory this happened.
In addition to the above method, there are two more: contact the registry office of the city of Moscow (not just any one, but Novomoskovsky, Yuzhnoye Butovo, Troitsky and Novofedorovsky) or resort to help. The last two methods are suitable in the following cases
- If Moscow is the last residence of a deceased person.
- If it was in Moscow that the fact of death was confirmed.
- If the organization that issued the document establishing the fact of death is located in Moscow.
- If the parents of the deceased, his children or spouse live in Moscow.
Despite the fact that recently many services can be obtained online on the single State Services portal, obtaining a death certificate and registering death is not one of them. In order to complete all the necessary documents, the personal presence of the citizen who is responsible for the funeral will be required.
Possible problems with receiving
During the process of obtaining a certificate, several problems may arise:
- It contains incorrect information. If such a fact is revealed, you should immediately contact the civil registry office that issued it, providing all available documents of the deceased. Civil registry office employees will issue a correct certificate in exchange for an incorrect one.
- Issuance refused. If the problem is a lack of certain certificates, you should find and present them as soon as possible. If the reasons are unknown, it is necessary to request to motivate such a decision in writing and apply with this paper for clarification, send a complaint to a higher authority or court.
- If a person died in a foreign country, the papers must be drawn up on its territory, for which it is important to study the procedure for issuing a certificate in that country. In the Russian Federation, such a document must be affixed with an apostille - only in this case will it have legal force.
Links to legislative acts
- Article 8 of the Federal Law “On Acts of Civil Status”. Certificate of state registration of a civil status act.
- Article 9 of the Federal Law “On Acts of Civil Status”. Repeated certificate of state registration of acts of civil status and other documents confirming the presence or absence of state registration of acts of civil status.
- Article 64 of the Federal Law “On Acts of Civil Status”. Grounds for state registration of death
- Article 65 of the Federal Law “On Acts of Civil Status”. Place of state registration of death
- Article 66 of the Federal Law “On Acts of Civil Status”. Declaration of death
- Article 68 of the Federal Law “On Acts of Civil Status”. Death certificate
Algorithm for receiving a document at the MFC My Documents
The process of receiving the service itself occurs according to the following algorithm:
- A personal visit to the MFC unit in whose jurisdiction the deceased lived with a medical certificate of death. No pre-registration is required, just take an electronic ticket. In the menu, select the purpose of the visit - “Registration of death”. Next, all you have to do is wait for an invitation to see a specialist at the center; the order is indicated on the board in the waiting room for visitors.
- The specialist makes a decision on providing this service based on studying the documents provided. If any inaccuracies are found in the documents, a refusal may follow. The refusal must be justified and its reason stated.
- Next, this information must be entered into the Unified State Register - a unified state register, only after that the certificate itself is issued, this happens automatically. After thorough study, the applicant signs it.
- An MFC employee must make an official record and also provide the document for signature to the applicant.
- After this, the certificate itself should be issued; it must be signed and stamped by the head of the unit.
- Then the specialist can hand over to the visitor a completed document - a stamp of death certificate. An appropriate note is also placed in the journal for the use of forms.
- In addition, the specialist must generate and issue to the applicant a certificate, which will be required to obtain a funeral benefit.
- Thus, the responsible employee retains the passport of the deceased person and a medical certificate about his death. They are then transferred to the Ministry of Internal Affairs of the Russian Federation located in the same territory.
- The applicant leaves the MFC with a stamped death certificate on the form approved by the Ministry of Justice of the Russian Federation on August 13, 2018, and a certificate for the provision of benefits (according to form No. 200, approved by the Ministry of Justice of the Russian Federation on October 1, 2018).
Document appearance
The document is issued by the competent authorities to confirm the fact of the death of a person. It can be drawn up and issued exclusively by state bodies - the registry office or the MFC.
What does the form itself look like? Its form has been approved by state regulations, and since 2014, new forms have been introduced into the document flow of Russia, which contain an additional mandatory item “Nationality”.
The sample form itself is in A4 format - security watermarks are required, and the following personal data is displayed:
- surname, full name, patronymic of the deceased;
- date of his birth;
- citizenship provided by the passport or birth certificate;
- the document template provides for the location and date of death;
- a mark directly from the registry office, as well as the date of issue.
The certificate is issued exclusively on letterhead approved by government agencies, but the text itself is typewritten.
Documents for a death certificate
In order to be able to obtain a stamp certificate, regardless of the place where it was received, the following documents will be required:
You should not expect it to be returned: the passport is confiscated by a specialist from the MFC or the civil registry office for subsequent transfer to the Ministry of Internal Affairs. If the deceased does not have a passport, the son-in-law must provide an extract from the house register. Only persons registered in the same living space as the deceased can receive such an extract. If the deceased was a foreigner, then to obtain a certificate a passport certified by a notary in Russian must be presented.
This is issued only after a pathological examination has been carried out in accordance with all the rules. This document is also confiscated by the receiving employee. The medical certificate must be issued in a strictly established form; for this purpose there is form No. 106/у-08. This form was approved by order of the Ministry of Health dated December 26, 2008. After receiving a medical report, it is important to carefully check the compliance of all personal data of the deceased. If some discrepancy or even a typo is subsequently discovered, then registration of the fact of death at the MFC or registry office may be refused. A certificate cannot be accepted without all the required signatures and a blue seal. All required fields on the certificate must be completed.
A person who has only a temporary certificate replacing a passport cannot apply for the service. Likewise, the service will not be provided to a person who provides a photocopy of his passport. All these points also serve as a guaranteed reason for refusing to provide the service. Of course, the passport must be returned to the owner.
After submitting the specified documents, the stamp death certificate is issued to the next of kin of the deceased. This document can also be received by the person who has taken responsibility for completing all formalities and conducting the funeral. Moreover, it is not at all necessary that the person in question be a relative of the deceased. After receiving the certificate, it is important to check the compliance of all data in order to avoid misunderstandings in the future.
In cases of death of infants in the first week of life, a birth certificate must first be obtained. This procedure is not required if the baby’s death is confirmed during childbirth - a stamp death certificate is immediately issued.
If the death occurred abroad
If a person died outside the country during a period of temporary departure from the territory of the Russian Federation, it is worth applying for documents at the nearest Russian consulate. Representatives of the consulate will not only confirm and document the fact of death, but will also help transport the corpse to Russian territory. But all expenses will be paid by the relatives of the deceased.
It is also important to obtain an appropriate medical report from a local medical organization to complete the paperwork. It is this that is submitted to the local consulate - on the conclusion of the doctors, the consulate puts an apostille or a stamp of consular legalization.
After the body and package of documents arrive on the territory of the Russian Federation, the latter must be translated into the native language and certified by a notary. When submitting a package of documents to the civil registry office, both the original and a copy certified by a notary are submitted.
Who can obtain a death certificate
Contrary to popular belief, not only a close relative of a deceased person can receive a death certificate. This is due, first of all, to the fact that not in every situation it is possible to document the relationship. Secondly, the deceased may have no relatives at all, but someone will still have to take care of the funeral ceremony.
In this case, there is Federal Law No. 8 of January 12, 1996, which states that this certificate can be issued either to the legal representative of the deceased or to a person authorized to handle the funeral.
Thus, government bodies, subject to the provision of a full package of the above documents, are obliged to issue a stamp certificate to persons from the following list:
1. The spouse, children of the deceased, as well as an outsider who was either present with the person at the time of his death or has any information regarding this fact.
2. A representative of a medical or social organization, if the person was within its walls and the fact of death was confirmed there.
3. A representative of a correctional institution, if at the time of death the citizen was in prison.
4. To a representative of the internal affairs department, if the death of a person was the result of capital punishment applied to him.
5. A representative of investigative bodies or bodies of inquiry authorized to conduct an investigation into the death of an unidentified person.
6. To the commander of a military unit or any other unit, if the citizen died during military service.
7. A representative of the funeral agency, to whom the relatives of the deceased voluntarily transferred the authority to organize the funeral, thus making him their legal representative.
Who should apply and when?
An application to register a death can be submitted by either an organization or an individual. Whoever is eligible to submit an application has all the necessary documents for filing. Usually these are relatives of the deceased, or organizations such as:
- prison institution (if the person died while serving his sentence);
- investigative committee (in case the person could not be identified, or during an investigation);
- medical institution (if a person died in it);
- commander of a military unit in the event of death of those serving.
Usually a statement is written no later than three days after the incident; it is especially necessary to do this before the funeral. As a rule, if this condition is violated, the loved ones of the deceased person will not face fines or punishments.
Who can help with paperwork
It is not always possible for a close circle of relatives to take charge of organizing the funeral and everything connected with it. Moreover, this process is associated with obtaining a certain number of documents.
In such cases, and this is not prohibited by law, you can shift the mournful responsibility to professionals. The staff of the funeral service Ritual MFC will be able to collect all the necessary documents (including the stamp of death certificate) and prepare the ceremony. Free consultation +7 (495) 018-3456
