This document can be considered quite official. The characteristics can be compiled either at the request of the employee himself, or at the request of external sources. It is worth noting that character references can also be compiled within the company for promotion. An example of a job description is always drawn up directly by the head of the company or department. The main purpose of this document is to describe the employee's abilities and achievements in his former job.
↑ to contents
How to write a job description correctly
- The document must be drawn up only on A4 sheet. All text must be written in third person only. You can write in the present or past tense.
- Initially, the title of the document and for whom it was compiled are indicated.
- After this, you need to indicate your personal data in the first section.
- Afterwards, the entire career path of the employee in the company is described. Most often, the boss simply describes the employee’s activities (from what year and what position he held).
- Provide additional information about obtaining education or advanced training.
- Then the professional qualities of the employee are assessed. How experienced is he in his field (how can he carry out analytical work, is he familiar with regulations, what kind of relationship did he have with employees).
- Description of personal qualities.
- At the very end, you will need to write where this characteristic will be directed.
A sample reference from the place of work is certified by a seal and signed. Finally, we would like to note that there are several types of characteristics: from the place of work, for the court, for the traffic police, for the driver, production characteristics, to the military registration and enlistment office.
↑ to contents
Sample for awarding a state award
The most detailed positive reference is drawn up on the occasion of an employee’s nomination for a state award - an order or medal. In addition to all the above sections, the document must include a detailed description of what the employee is nominated for the award for.
All requirements for the package of award documents are summarized in Decree of the President of the Russian Federation dated September 7, 2010 No. 1099 “On measures to improve the state award system of the Russian Federation.” In addition, by the Presidential Administration on 04/04/2012.
Methodological recommendations No. AK-3560 on the procedure for completing the package, including a positive reference for the nominee, were approved.
Contents of characteristics from the place of work
The presented sample job description contains the following information:
- Last name, first name, patronymic of the employee;
- Year of birth;
- Education (secondary, secondary specialized, higher, etc.), specialty, name of educational institution;
- Place of work, position, period of work;
- List of job responsibilities;
- Merits and achievements, including incentives and penalties, if any;
- Description of the employee’s qualities;
- Information about the person who signed the document.
↑ to contents
What wording matters to the courts?
Courts will most likely need to provide information about the social status of the conflicting parties (plaintiff and defendant) to assess the volume of current and potential profits. In particular, when a court hearing is held, at which an analysis of the solvency of the parties may be carried out.
In most situations, the salary amount is not indicated in the characteristics because such information often appears in the completed income certificate of the official.
It would be useful to include the following wording in the characteristics being compiled:
- The employee has a fairly high potential for career advancement
- Can make effective decisions quickly
- The professionalism of the employee and his competence in this industry are at a high level
- Considered by management employees as one of the most worthy candidates for key management positions in the process of expanding the company's workforce
For criminal cases, the most appropriate data in the characteristics will be clarifications regarding the personal qualities of the employee:
- politeness with clients and co-workers
- honesty, responsiveness
- discipline, prudence, sufficient emotional stability
- introspection, self-demandingness, self-criticism
Courts pay attention to certain factors in the characteristics provided, depending on the specific situation under consideration.
Recommendations for writing a job description
The characteristics can be written either on the organization’s letterhead or on a simple sheet of paper.
The document must be signed and certified with the seal of the organization.
In personal characteristics, it is worth noting organizational qualities (for managers), initiative, relationships with the workforce, the presence or absence of responsibility.
It is worth writing truthful information. So, when writing a reference from a place of work to the court, the person who signed the document is responsible for the accuracy of the information.
An employee’s working time in an organization or department can be any time; there are no restrictions in law. So the document can be drawn up for a person who has worked for a month (for example, on a probationary period).
The character reference for the manager is drawn up on behalf of the superior manager.
↑ to contents
Sample for promotion
In a large company or state (municipal) government agency, an employee can move up the career ladder quite quickly, each time occupying more responsible positions.
All the positive characteristics given to him by the heads of departments are filed in his personal file, which is kept in the personnel department. In addition, the document is stored in the personnel reserve, and during a competition to fill a vacant management position, it plays an important role in the fate of the employee.
An example of writing a job description.
Let's consider an example of compiling a description from a place of work (drawn up on the organization's letterhead). Also, the options below are well suited as a sample characteristics from a previous place of work .
Option No. 1: Sample characteristics from the place of work
January 25, 2021 Characteristics (sample)
This characterization was issued by Valery Anatolyevich Petrichenko, born November 1, 1978, working at the Center for Social Protection of Children. Address: st. Kulagina 25 (organization details) from May 16, 2013 to the present day in the position of “Social Worker”.
Marital status: Married. Wife Petrichenko Inna Petrovna, born 11/12/1979 Children: Vitaly Petrichenko, born in 2000 and Anna Petrichenko, born in 2002.
Petrichenko V.A. Graduated from Volgograd Pedagogical University with a degree in Psychology, with honors. This employee is distinguished by high professionalism, punctuality and responsibility. She has no disciplinary sanctions; she has certificates of encouragement for participating in the conference “Protection of Children – the Responsibility of the State.” He has friendly relations with colleagues and subordinates and always shows restraint, patience and delicacy. In difficult, conflict situations with clients of the institution, he is always self-possessed, correct, and has the ability to smooth out the problem and translate it into a peaceful, constructive solution. Has no bad habits. Her life guidelines are correct, she strives to help children from disadvantaged families, taking into account their needs and desires. She happily takes part in the social life of the team, attends personal growth training and advanced training courses.
This characteristic was issued for submission to the Social Protection Authorities of disadvantaged families.
Head of the Department of the Center for Social Protection of Children Natalya Mikhailovna Bergs.
↑ to contents
Option No. 2: Example of characteristics for an employee
February 11, 2021 Characteristics (sample)
Issued to Nadezhda Petrovna Abakumkina, born on April 10, 1977, position – economist.
Abakumkina N.P. has been working at Finance and Credit Bank since April 16, 2010. During her work, she was repeatedly sent to advanced training courses, which she successfully completed in the following programs: “Accounting Reports 2016”, “Financial State Analysis.
Abakumkina N.P. has excellent business negotiation skills, has comprehensive knowledge in her specialty, attends seminars and trainings, and always has the latest innovations and information in the field of economics.
Head of the economic department of the Bank "Finance and Credit" Romanenko Vasily Petrovich.
↑ to contents
Option No. 3: Sample characteristics from a previous place of work
Breeze LLC Northern Branch
363750, Uryupinsk, st. Ukurennogo, 14
Tel.
CHARACTERISTIC
Petr Nikolaevich Pupkin worked at Tau LLC from 05/13/2009 to 11/21/2012 as a senior sales consultant.
His responsibilities included the following: ensuring the availability of price tags on the display case, timely revaluation of goods, compliance of the display of goods with merchandising rules, compliance by employees with working hours, as well as identifying violators.
During the work of P.N. Pupkin established himself as a high-class specialist and treated the performance of his official duties responsibly and conscientiously.
P.N. Pupkin is disciplined, constantly improves his professional level, has repeatedly attended third-party training to improve the efficiency of personnel management and has successfully applied the acquired skills in practice.
He has a higher education diploma in the specialty “Enterprise Management”.
P.N. Pupkin is friendly, sociable, and enjoyed the well-deserved respect of department employees.
Did you like the material? Share with your friends.
Sample characteristics from the place of work
Timing of working hours
Business and personal qualities
Often this part is the most empty and stamped. On the other hand, these moments should actually matter most. They are usually given more space than others. We are talking about the following criteria:
- The questionnaire writer describes how competent and professional the employee is. Erudition, the desire for self-education and the search for a way out of difficult situations - all this has never been superfluous when applying for a new job.
- If appropriate, evidence of leadership qualities and ability to manage a team is reported. The assessor assesses the ability to take responsibility and make quick decisions.
- Relationships with the team and management are no less important. If an employee is able to quickly gain respect and authority among employees, if he respects his superiors and does not have conflicts, then new employers should also appreciate this.
- Awards, bonuses, and incentives are listed. They will be needed in the document if the employee is applying for a serious position.
- It is also necessary to write about whether the employee had problems with the team or disciplinary sanctions while working at the enterprise.
Writing example
Limited Liability Company “Alfastroy-M”, Moscow, st. Shumkina 28, building 3.
Characteristic
to Borisov Ivan Ivanovich.
Borisov Ivan Ivanovich, 01.02. Born in 1977 (passport 0404 641873, issued by the Department of Internal Affairs of Serpukhov and the Serpukhov region) was hired by Alfastroy-M LLC on April 24, 2014 as a driver of a Lada-Kalina car, number A 666 OM. Currently he continues to hold the same position. Throughout his work, Ivan Ivanovich showed himself to be an efficient and responsible worker, conscientiously fulfilled his job duties, and systematically submitted his car for inspection. He has established himself as a disciplined and skillful driver.
Ivan Ivanovich is non-conflict, modest, unobtrusive, and easily gets along with people. In the team he showed himself to be a non-conflict and reserved person.
There were no cases of disciplinary action. Mr. Borisov was awarded twice over the past year for exemplary work.
The car entrusted to him, Lada Kalina number A 666 OM, was never involved in traffic accidents, and administrative fines were also not applied.
Date: April 14, 2021
General Director of Alfastroy-M LLC Martynov A.A.
Head of HR Department Nikiforova M.I.
Find out more about what constitutes the characteristics of a student from the place of practical training in this material.
