A complete guide to changing your TIN when changing your personal data

A registration certificate issued by the tax office is as important a document as a passport or SNILS. It is required when applying for a job, concluding contracts or obtaining loans. Replacing the TIN when changing your last name is not a mandatory process, but it is recommended to go through it, since a discrepancy between passport data and information in the document will raise unnecessary questions. Let's look at the ways in which you can change your TIN, how to apply online, and whether there is a fee for this.

Why is it needed?

TIN is a taxpayer identification number. There are millions of citizens living in our country, some of them have the same first and last names and even dates of birth. This unique digital code exists to identify a person. It is assigned to a person once for the rest of his life. Even if a citizen has not applied to the tax office to issue the original, his TIN is still in the database.

From the twelve-digit TIN code you can obtain information about where the person was registered for tax purposes, in which particular inspection. The first two digits indicate the subject of the Federation, the second two indicate the Federal Tax Service number at the place of residence. The number code does not change, even if a person moves to another region or changes his last name. The registration certificate itself is most often required during employment, so that accountants can withhold income tax from employees in favor of the budget.

Since the beginning of 2021, tax inspectorates have been issuing all originals on simple A4 sheets without using a stamp form, which have now been canceled by order of the Federal Tax Service of Russia dated September 12, 2016 No. MMV-7-14 / [email protected] Citizens should not be surprised at what they receive in their hands a document with all the details and a signature, but not on the usual yellowish form with a hologram.

Exchange of TIN through the Gosuslugi portal

Residents of the Russian Federation who have a confirmed account in the electronic government services system can replace a paper taxpayer certificate without contacting the Federal Tax Service, without leaving home.

Those citizens who have not yet managed to register on the portal are recommended to do so, since its functionality can significantly simplify and speed up interaction with government bodies at all levels when resolving various issues. To start the authorization procedure, you need to go to gosuslugi.ru, click the “Register” button and fulfill all the system requirements. The registration procedure will not cause any difficulties and will be accompanied by tips. You just need to prepare your civil passport, SNILS, mobile phone number and email address in advance.

What will you need?

To receive the service, you must create a verified account . It is created in the system in stages, in three steps.

• The first involves entering your mailbox address and password when registering . The system will send a letter by email, by clicking on which the user will confirm his registration;
• After this, you need to log in to your personal account and enter additional information about yourself . The system will check the data, after which the account will become extended. But this does not yet provide access to all services and functions of the portal;
• You are required to confirm your identity . To do this, you need to contact the territorial center in person, where you need to present your passport. You can also do this through Mail and using an electronic key.

After confirmation, all departmental services and all information will become available.

You will also need documents, some free time and Internet access. In case of loss or damage to the certificate, it will be necessary to pay a state fee. It is approximately 300 rubles (may vary depending on the region).

Required documents

The list of documents is standard, however, it may vary depending on the circumstances of the certificate replacement. The entire package is attached electronically to the application.

Standard package:

• A completed application form;
• Identity document (passport);
• A copy of the marriage certificate;
• Document about the place of registration or temporary stay (sometimes);
• Receipt of payment of the state duty (required only in case of change due to loss or damage to the document).

Statement

During the registration process, an application form opens, which contains information about the applicant.

• First, basic information is indicated, including full name, gender, date and place of birth, individual TIN number;
• Citizenship details follow;
• The second step is the data of the identity document (series, number, department code, date of issue);
• Below is a section about former surnames;
• Contact details follow below.

Step by Step Actions

• Register on the portal if you have not done so before;
• Log in to your personal account;
• Go to the “Taxes and Finance” section;

• Then open the subsection “Tax accounting for individuals”;

• Select ;
• Select the electronic submission method;
• An application form will open, where you must carefully study all the positions and fill out each item without missing anything;
• After all points of the application, additional information will follow, which contains information about the document confirming registration or stay, and about the legal representative. Accordingly, it is necessary to fill out these requirements only if the relevant document is available or the person is represented by a legal representative;
• The fourth stage is sending to the Federal Tax Service;
• You must expect a response within five days about the date and time of your visit to the department to receive the document. The answer will come by email and as a notification in your personal account.

If a citizen cannot appear to receive it, he can receive the service with the help of a legal representative whose authority is confirmed by a notary. In this case, the representative will need to provide a power of attorney.

1. In order to sign up to submit an application in person, you also need to go to your personal account, in the “Taxes and Finance” section;
2. Select “Tax accounting for individuals”;
3. Information about the service will be provided here, read it and select “Make an appointment” below;
4. Enter your information, select a convenient branch and submit your application;
5. Please wait for a date and time for your visit.

Step 1

Log in to the site. To do this, find the “Personal Account” button on the main page of the portal and click on it. On the page that opens, enter the login and password that were set during registration in the fields provided.

Authorization on the State Services website

Step 2

The first step should be to change your last name on the State Services website itself. This can be done in your personal account in the “My data and contacts” section. If this was done earlier, then the step is skipped. Go directly to the TIN request.

Go to the personal data section

Step 3

Go to the main page of the portal. Find the “All services” button. They press on it.

Select services on the main page

Step 4

A list of all services that can be obtained using the portal will open. Find the “Taxes and Finance” category. It lists some of the most popular services. You need to click on the inscription “Tax accounting for individuals.”

Go to the tax section of services

Step 5

A window will open with a full description of the service. Here is a description of what documents you need to provide to the Tax Service when applying. You will not have to pay state duty. Having studied all the information, proceed to submitting an application directly. If the applicant has an electronic digital signature, then select the “Electronic service” item. Otherwise o. Then, on the right side, find the “Get a service” button and click on it.

Selecting an application form

Step 5

The application form will open. The data in it will be filled in automatically, based on the information in your personal account. They're worth checking out. If an electronic service is selected, then click on the “Proceed to signing the form” button. In the absence of an electronic digital signature, the Federal Tax Service office where the applicant will receive the finished document is first selected.

Verification of personal data and order class=”aligncenter” width=”866″ height=”620″[/img] Making an appointment at the Federal Tax Service department

Step 6

If you receive an electronic service, the next step is to sign the document with the applicant’s digital signature. If you choose to contact the Federal Tax Service in person, then the user will be asked to choose a time that suits them to visit the tax office. After this, a notification confirming your appointment will appear in personal messages on the State Services website. All you have to do is come to the branch at the chosen time and pick up the finished certificate.

In what cases is the TIN changed?

Replacing a TIN usually occurs as a result of a change in passport data. Here are the most common cases requiring a TIN change:

• the woman got married and took her husband’s surname;
• the person has changed his name or patronymic;
• the person changed his place of birth in his passport;
• errors and inconsistencies were discovered in the current certificate.

When getting married, not only women, but also men can change their surname, so this applies to them too. The opposite situation also applies: if, during a divorce, a woman returns her maiden name, she will also need to take a new original. Those who have received a new birth certificate also change their TIN when changing their last name, for example, when establishing paternity in themselves.

Documentation

When submitting an application to the multifunctional center in order to change the TIN after marriage, you must submit a package of documents.

1. Passport with a new surname, received after marriage.
2. A certificate certifying the fact of a name change, that is, a marriage certificate.
3. TIN issued for the surname that was before marriage.

Individual cases may involve increasing the package of documents and adding, for example, SNILS and other documents and information contained in them.

Fine, state duty, deadlines

Replacing the TIN is not at all necessary if a person does not consider it necessary to do so. This document is not included in the list of mandatory replacements, unlike, for example, SNILS, a medical policy or an international passport. Therefore, there are no penalties for the fact that a person lately applied for a new original. You can apply for a replacement TIN either immediately after receiving a new passport or later, at least 5 years after that.

Many citizens know that re-issuance of any documents is subject to state duty. The same applies to the preparation of a secondary certificate. Only here is another reason taken into account:

• if a citizen has lost it or damaged it, the state duty is 300 rubles;
• if a TIN is issued when changing your last name - free of charge;
• if errors were found in the old original due to the fault of a Federal Tax Service employee, the state duty is also not paid.

The standard period for consideration of citizens' applications by tax inspectorates is 5 working days after the application. This means that a person will need to come again in a few days to get a new TIN. This procedure does not provide for an expedited response for double payment, unlike, for example, receiving extracts from the Unified State Register of Individual Entrepreneurs.

Expenses

Replacement of a document (regardless of the reason), in particular due to a change of surname, is free of charge.

You will not have to pay for certified copies of all documents from the required package. Their authenticity is duly confirmed by an employee of the MFC.

If the applicant submits documents not himself, but through a representative, then the latter must submit a power of attorney. A simple written form is sufficient; as a result, there are no costs for a notary.

Replacement options

Most often, taxpayers know the answer to the question of where to change the TIN. For all questions that arise, citizens are accustomed to contacting tax officials personally. What other options are there for this? Is it possible to save time and submit an application remotely? Here are the ways available to everyone:

1. Go to an appointment at any Federal Tax Service, even outside your place of registration.
2. Apply for a replacement TIN through any Multifunctional Center.
3. Fill out an online request on the Federal Tax Service website.

Contrary to popular belief, this procedure cannot be completed on the State Services website. The service that operates on this resource only allows you to find out your exact TIN in real time. So, you can first get information about your taxpayer number from State Services, because in any case it will be useful when replacing the TIN in any other way. Let's look at them.

Personal reception

Many people work in other cities other than their place of registration, so they are interested in whether it is possible to contact someone else’s inspectorate to obtain a TIN? You can get a new certificate from the beginning of 2021 at any Federal Tax Service agency in accordance with Federal Law No. 243-FZ dated July 3, 2016, which amended Art. 83 Tax Code of the Russian Federation. This does not require any special conditions; the citizen will be accepted in any case with the same package of documents that was presented above. It is also possible to send your application by mail or send an official representative.

Identification code replacement scheme

The procedure involves the sequential execution of a series of specific actions. To use the functions of the service, you will need to register with State Services.

The process of creating a personal account on the service is simple:

1. You will need to enter your passport details, SNILS, indicate your email address and your phone number.
2. After receiving the activation code, you will need to enter it into the portal.
3. Simplified entry provides access to a range of options on State Services.

An undoubted advantage of the portal is the presence of detailed text tips. With their help, working with the service is available to ordinary users.

By logging into your account on the government services website, the user gets the opportunity to work on the portal. The next steps are simple:

• From the list of options you will need to select the “Services” section.
• From the list of proposed headings, you will need to click on the line “Taxes and Finance”.
• The next step is to click on the link “Tax accounting for individuals”.

Step-by-step instructions for changing your TIN

1. On the main page of the Federal Tax Service website you need to select the section for individuals.
2. From the section of popular queries “I am interested”, select the “TIN” link.
3. At the bottom of the page, after general information about the taxpayer number, there is “Life Situations”, where there are links to the most common queries.
4. Select the request “I want to register (get a TIN).” If the applicant chooses another link to re-issue the document, he will have to pay a fee, which is not suitable in case of a change of surname.
5. Go to the electronic service “Submission of an individual’s application for registration.”
6. Fill out the form, select the place where the certificate is issued, send a request.
7. Receive a TIN within the specified period by visiting the inspection in person.

The advantage of working with the service is that you will not need to collect a package of documents. If a citizen does not have free time to pick up the completed certificate from the inspection, it is better for him to send the application by registered mail with notification. In this case, the inspection will send a response to the sender's postal address. The letter will contain the original certificate.

As a result, it turns out that anyone can find a suitable way for themselves to change their TIN when changing their last name, even in the absence of free time or Internet access. A document with updated information will be issued free of charge, and no one will fine a citizen if he does not replace the certificate on time.

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Why problems may arise and what to do

There are practically no cases of refusal to issue a certificate with a taxpayer number. When such situations occur, they are usually due to insufficient information on the application or errors. Difficulties with documents are practically eliminated, since before sending them to the tax authorities, their availability is checked by an MFC employee.

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If for some reason a refusal to issue a certificate is received in the name of a person, the applicant has the right to clarify them and the possible procedure. Typically, an appeal takes place in administrative proceedings, by filing a complaint addressed to the head of the tax department responsible for considering the application. Next, you can contact the prosecutor's office. Separately, it is worth noting the possibility of protecting your legitimate interests in court.

Does the number change when changing the TIN?

A TIN is assigned to a taxpayer once in a lifetime. This digital code encrypts the region of registration of the taxpayer, the inspection number and the number for entering information about an individual into the register. Therefore, the number itself cannot be changed if the last name is changed, since it is not displayed in it. After changing your last name, you only need to change the certificate, not the TIN.

The TIN can be changed only in one case: if the structure of the number has changed when it was introduced into the current legislation (in accordance with the order of the Federal Tax Service of 2012 No. ММВ-7-6 / [email protected] ).

How to find out your TIN

The only way to find out is to apply to the tax office that issued it to you. You will need to have an identification document with you. The application form and its sample will be issued by the tax office. After filling out and submitting, all you have to do is wait for a response.

Attention! Many fall for online scams where scammers offer to help you find out your Taxpayer Identification Number (TIN), for money, of course. Remember, there is no online database that contains this information.

This is explained by the fact that posting such things on the Internet is strictly prohibited and is punishable by law.

Temporary registration

Previously, obtaining a TIN certificate was possible only through specialists from the Federal Tax Service at the place of registration. Is it possible to obtain a TIN at the MFC in Moscow or in another city using temporary registration?

With temporary registration you can actually get a TIN. To do this, you need to submit the necessary documents to the MFC or Federal Tax Service at your place of temporary stay. That is, citizens can register a TIN at any document registering authority. The rule applies to both the initial receipt of paper with the TIN number and the issuance of its duplicate.

How to obtain a TIN for an individual through the MFC: documents and waiting periods

Let's look at how to obtain a TIN certificate for an individual at the MFC. When contacting the MFC you will need:

• passport;
• confirmation of registration, and if it is not there, a document about the place of residence;
• application in form 2-2-Accounting. It can be filled out either with an MFC specialist or independently. The form, sample and instructions for filling out can be downloaded for free below.

Now about how to get a TIN through the MFC for children. If it is necessary to issue a certificate for a child under 14 years of age, the papers must be submitted to the MFC by one of his parents or guardian. The following documents will be needed:

• application for a TIN in form 2-2-Accounting;
• birth certificate;
• certificate of registration at the place of residence (issued by the passport office);
• parent's passport.

A teenager who is already 14 years old independently applies to the MFC or the tax office to obtain a certificate of assignment of a TIN. A minor citizen can find a sample of filling out an application for an individual tax number at the information stand in the “Announcements” section or from a MFC specialist.

It is prohibited to require other documents from applicants. The procedure itself is free. The MFC must issue a paper certificate to the taxpayer within 5 working days. This period will increase if the application is submitted in a different region than the Federal Tax Service Inspectorate where the applicant is registered: officials need time to deliver the documents.

Description

What kind of paper are we talking about? And why is it needed?

TIN is an individual taxpayer number. The document is represented by paper on which information about its owner is written, as well as the corresponding number. The latter is assigned at birth and for life. It does not change under any circumstances.

TIN is needed:

• during employment;
• to open an individual entrepreneur;
• to quickly search for taxpayer information.

Without this document, a citizen will not be able to use a number of state and municipal services. Everyone has a TIN, but not everyone has a certificate. Where and how to get it? Can this be done at the MFC?

Is it possible to replace the TIN certificate online?

Recently, replacing a certificate using Internet technologies has become commonplace. Obviously, this method takes less time and eliminates standing in queues. To replace a certificate online, you need to:

• go to one of the sites https://www.nalog.ru or https://www.gosuslugi.ru/;
• find the corresponding section “TIN”;
• upload all required documents.

After this procedure, the updated certificate must be collected in person or through an authorized representative if you have a notarized power of attorney.

The electronic form for filling out the form contains clear tips

Price issue

The cost of replacing the TIN is 300 rubles. But you only need to pay for re-registration in certain cases:

• loss of certificate;
• its damage.

Changing a citizen's surname does not belong to the specified list and does not imply re-issuance of the document. Therefore, no state duty is charged for its replacement. A new certificate with changed personal data is issued free of charge.

Note : If there was a change of surname and at the same time the TIN was lost, the certificate will be issued in the new surname. But you will have to pay a state fee due to the loss of the document. It will not be possible to hide this fact - the previous TIN must be surrendered.

Standard scheme for obtaining a TIN

If online application is inconvenient for you, you can use the standard scheme - personally visit the Federal Tax Service department. You must first make an appointment; this can be done online on the Federal Tax Service website:

1. Go to the online registration page for an appointment with the inspectorate and agree to data processing.
2. Indicate the type of taxpayer (in our case, an individual), indicate your full name, phone number and email address.
3. Select your region and tax office at your place of residence. Specify the type of service - registration.
4. The system will open free “tags”. Choose a convenient date and time and confirm your appointment.

At the designated time, you must visit the selected department of the Federal Tax Service with your passport and submit an application for tax registration. Within 5 days the application will be processed and a certificate will be generated. After this period, you need to come to the same Federal Tax Service again and pick up the document.

Receiving a lost certificate

If the certificate was lost, then its restoration will have to be paid; you need to pay a fee of 300 rubles. On the State Services website there is a page for restoring the TIN, but the portal does not provide this service, it simply says about the need to contact the Federal Tax Service.

On the Federal Tax Service website, you can generate a receipt for the state duty and immediately pay it with a bank card or print it out for payment through the cash desk of any bank. Next, you need to visit the Federal Tax Service office and submit an application (you need to have your passport with you). After 5 days you can come and pick up the certificate.