If an employee is late, shows up at work drunk, or otherwise violates labor discipline, the employer has the right to demand a written explanation of such behavior from him. Moreover, in accordance with Part 1 of Art. 193 Labor Code of the Russian Federation. This must be done before disciplinary action is imposed.
How to write an explanatory note at work? Is it possible to refuse to write it? What should be included in the letter? When must the document be submitted? In this article we will answer all the most important questions, and also explain what legal significance this document has?
Why do they write an explanatory note?
A person has to write an explanatory note not because the addressee is actively interested in the events taking place in the author’s life. Statement of the circumstances of the incident from the point of view of its participant is an opportunity to make a fair decision. The reason for writing an explanatory note is most often negative events: being late for work, missing school, an unfulfilled assignment, etc.
In cases where the culprit faces serious punishment - for example, dismissal or disciplinary action - an explanatory note can become a reason for lifting sanctions or, on the contrary, will be a supporting document.
Sometimes explanations become an argument of the parties in court; they can protect the employee or employer from liability or become evidence.
