“Children’s” deductions for personal income tax in 2021: what an accountant needs to know about

Who is entitled to a deduction and in what amount?

The child deduction is a standard deduction, and paragraph 1 of Article 218 of the Tax Code of the Russian Federation is devoted to it.
The “children’s” deduction is due to the following persons who support the child: a parent (including an adopted one), his or her spouse, an adoptive parent, a guardian and a trustee. Calculate salary and personal income tax with standard deductions in the web service

The “children’s” deduction is provided for all children, without exception, under the age of 18, as well as for full-time students, graduate students, residents, interns, students and cadets under the age of 24. The amount of the deduction depends on the type of child in the family. For the first and second child, the deduction amount is 1,400 rubles each. per month. For the third and each subsequent child - 3,000 rubles. per month. When establishing the priority, it is necessary to take into account children from previous marriages, if they live in a new family, or alimony is transferred to them (see “When providing a “children’s” deduction, the total number of children, including the children of the spouse from the first marriage”). Let us add that the indicated deduction values ​​are the same for everyone who is entitled to them. Comments on some “atypical” situations are given in Table 1.

Table 1

Explanations from officials on “children’s” deductions in unusual situations

In addition, a separate deduction is provided for a disabled child. It is provided for children with disabilities under the age of 18. It is also provided for full-time students, graduate students, residents, interns and students under the age of 24, if they are disabled people of group I or II. The size of the deduction depends on who receives it. If this is a parent, his spouse, or an adoptive parent, then the deduction is 12,000 rubles. per month for one child. For an adoptive parent, his or her spouse, caregiver and guardian, the deduction is RUB 6,000. per month.

First, second, third... How much do we subtract?

The tax deduction is assigned separately for each child who meets the age criteria. For a child born first or second, it is the same amount, namely 1,400 rubles. If the taxpayer is in the care of three or more children or older children eligible for deduction, then for each offspring younger than the second, a deduction in the amount of 3,000 rubles will be charged. The amounts allocated for each of them are added up.

The number of children is counted according to seniority, that is, in the chronological order of their birth. In this case, the age of the older children and their status are not important. For example, the oldest is already over 18 and is not a full-time student, that is, he is not subject to a tax deduction, and there are only three children in the family. In this case, the youngest, who has not reached this age, is still the third child, who is entitled to a deduction in a larger amount - 3,000 rubles.

IMPORTANT! In tragic cases of death of children, their number according to seniority does not change: every living child still continues to be considered the same in number as he was at the moment of birth. If spouses have new children in another marriage, they will no longer be considered the first: the chronological order of birth is preserved.

A disabled child has the right to make a deduction within the following limits:

• 12,000 for each of the parents (natural or adopted);
• 6,000 (for guardians and trustees).

NOTE! The amounts given are not the money that will be returned to the taxpayer with children. These funds simply will not be charged the additional 13% due to personal income tax. For example, a citizen with two minor children will receive a tax benefit (1400 + 1400) x 0.13 = 364 rubles. This amount will make his tax burden lighter.

Users of the official website of the Federal Tax Service have the opportunity to independently calculate tax deductions using the online service. To calculate, you will need to enter the initial data in special fields:

• amount of children;
• the amount of taxable income for the previous period;
• data regarding children with disabilities.

Is it necessary to give two deductions at once for a disabled child?

From the text of Article 218 of the Tax Code of the Russian Federation, we can conclude that a disabled child is entitled to two “children’s” deductions at once. The first - as for any other child (1,400 rubles or 3,000 rubles, depending on the order of birth), the second - as for a disabled person (6,000 rubles or 12,000 rubles, depending on who receives). However, there is no direct answer to the question of whether it is necessary to give both deductions at the same time.

Specialists from the Ministry of Finance of Russia agree with this position (letter dated November 7, 2019 No. 03-04-05/85821; see “One of the children in the family is disabled: how to calculate the standard deduction for personal income tax?”).

The judges are of the same opinion. The review released by the Presidium of the Supreme Court of the Russian Federation on October 21, 2015 states that the amount of deductions for a disabled child is being added (read more about this in the article “The Supreme Court of the Russian Federation summarized the practice on disputes about personal income tax: what court conclusions should accountants and employees know about” ). This means that if a child with a disability is, for example, the second in the family, then his parent has the right to receive a monthly deduction in the amount of 13,400 rubles (1,400 + 12,000).

Results

To summarize, we note that for 2020-2021. The positions of the Supreme Court of the Russian Federation and the Ministry of Finance of the Russian Federation regarding the possibility of simultaneously applying two deductions for disabled children coincide, and no one plans to change this procedure yet. Therefore, families with disabled children can save a little on personal income tax payments.

For examples of calculating the standard deduction for children, see this article.

Sources:

• Tax Code of the Russian Federation
• Order of the Ministry of Health and Social Development of Russia dated November 24, 2010 N 1031n

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For what period should the “children’s” deduction be provided?

The Tax Code clearly states that “children’s” deductions are provided up to the month in which the employee’s income, calculated cumulatively from the beginning of the year, exceeded 350,000 rubles. Please note that income does not include dividends, as well as payments exempt from personal income tax (letter of the Ministry of Finance of Russia dated March 21, 2013 No. 03-04-06/8872, see “When determining the maximum amount of income in respect of which a child deduction is granted , payments exempt from personal income tax are not taken into account"). Also, daily allowances, amounts of financial assistance and additional contributions to a funded pension are not taken into account (letter of the Federal Tax Service dated 08/09/19 No. SD-4-11 / [email protected] ; see “Standard deductions for personal income tax “for children”: are daily allowances and financial assistance taken into account when calculating the employee’s income limit?”).

Starting from the month in which the milestone is 350,000 rubles. passed, deductions for the child are canceled.

Let's give an example. Let’s say the monthly salary of an employee with children is 55,000 rubles. Then in the first half of the year his income will be equal to 330,000 rubles (55,000 rubles × 6 months). This means that in the period from January to June inclusive, the accountant will provide him with “children’s” deductions. In July, income will reach 385,000 rubles (55,000 rubles × 7 months). Therefore, in July and subsequent months of the year, deductions for children will not be provided.

Another reason for canceling the deduction is when the child reaches the age of 18. For older children in full-time education, there are two reasons: either completing their studies or reaching the age of 24. Experts from the Ministry of Finance explained: the right to deduction remains until the end of the year in which the child turns 18 years old. For full-time students, the same rule sounds like this: the right to deduction remains until the end of the year in which the child turns 24 years old, if training has not yet been completed. As soon as studies are completed, regardless of age, deductions stop (letter dated October 22, 2014 No. 03-04-05/53291; “The Ministry of Finance explained for what period the standard personal income tax deduction for children is provided”).

The question may also arise: for what period should a child deduction be provided if the employee applies for it in the middle of the year? Simply put, is it necessary to give a deduction for January and February if the employee applied for a deduction in March? The answer is contained in Article 218 of the Tax Code of the Russian Federation. It says that the deduction is due from the month of birth of the child, or from the month in which the adoption took place, guardianship (trusteeship) was established, or the child was placed in foster care. There are no additional conditions regarding the moment of applying for a deduction in the Code. Therefore, in case of a late application, the accountant must give a deduction retroactively. The Federal Tax Service for Moscow also agrees with this approach (letter dated December 26, 2017 No. 20-15 / [email protected] ; “Standard deduction for a child: what documents should an employee provide?”).

How to reduce payroll tax

To reduce personal income tax, an employee can take advantage of one of the tax deductions.
This is the amount by which the state allows the income tax base to be reduced. When you use the deduction, you will either be refunded part of the tax withheld from the budget, or the employer will stop withholding personal income tax from your income until you have exhausted the entire amount of the deduction. There are several types of deductions that can help you save on income taxes:

• standard - for liquidators of the disaster at the Chernobyl nuclear power plant, heroes of the Soviet Union and heroes of the Russian Federation, participants of the Second World War, disabled people since childhood, deduction for children, and so on (Article 218 of the Tax Code of the Russian Federation);
• social - for expenses on charity, training, treatment and purchase of medicines, on non-state pension insurance, on the funded part of the labor pension (Article 219 of the Tax Code of the Russian Federation);
• investment - for persons who have an individual investment account and work with securities (Article 219.1 of the Tax Code of the Russian Federation);
• property - deductions when buying housing and selling property (Article 220 of the Tax Code of the Russian Federation);
• professional - deductions for the income of individual entrepreneurs, notaries, lawyers, royalties, income under GPC agreements, and so on (Article 221 of the Tax Code of the Russian Federation);
• deductions when carrying forward losses from transactions with securities - for those who work with securities and derivatives instruments (Article 220.1 of the Tax Code of the Russian Federation).

Tax deductions are used for different life situations. We bought an apartment - a property deduction, invested part of the funds in shares - an investment deduction, and so on.

Working parents can reduce their personal income tax using standard and social deductions.

Is it necessary to give a deduction for “non-income” months?

There is no clear answer to the question of whether a “children’s” deduction should be provided for months in which the employee did not have income subject to personal income tax at a rate of 13%. The Russian Ministry of Finance believes that everything depends on whether income has resumed this year. If resumed, then deductions for “non-income” months can be provided. If there is no income until December 31 inclusive, then there will be no deductions this year (letter dated October 30, 2018 No. 03-04-05/78020. See “The employee will have no income until the end of the year: is he entitled to a standard deduction according to personal income tax?").

The Federal Tax Service thinks differently. The letter dated 05.29.15 No. BS-19-11/112 states that deductions for a child for months in which there was no income are due in any case (see “Federal Tax Service: standard tax deductions for children can also be received for those months , during which the individual did not have taxable income"). A similar point of view is set out in the Resolution of the Presidium of the Supreme Arbitration Court of the Russian Federation dated July 14, 2009 No. 4431/09. In our opinion, this approach is correct, and thanks to the court’s position, it is completely safe.

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Legislation

The Tax Code of the Russian Federation allows people to compensate part of their personal funds spent. Child tax is no exception:

1. The procedure for registration and the amount of payments are established in Art. 218 Tax Code of the Russian Federation.
2. Paragraph 4 of Article 78 specifies the period for the return of subsidies.
3. Receiving a refund through the employer is regulated by clause 3 of Art. 218.
4. The procedure for filling out the declaration is prescribed in the order of the Federal Tax Service dated December 24, 2014 No. ММВ-7-11/671.
5. In paragraphs 12, 15 of subparagraph 4 of clause 1 of Article 218 of the Tax Code of the Russian Federation, situations are indicated that allow the return of a double deduction.

There have been no changes in legislation this year; when registering funds, you should rely on the above articles and orders.

What documents are needed for the “children’s” deduction?

Article 218 of the Tax Code of the Russian Federation stipulates that deductions for children are provided on the basis of a written application and documents confirming the right to deduction. But legislators did not provide a list of specific documents and did not indicate how often the employee must write a statement. Specialists from the Russian Ministry of Finance reported: it is enough to submit the application once, there is no need to update the application annually (letter dated 02/26/13 No. 03-04-05/8-131; see “The application for a standard tax deduction is submitted to the tax agent only once” ). A repeated application will be needed only if the employee’s circumstances for receiving the deduction have changed (letter from the Federal Tax Service of Russia for Moscow dated December 26, 2017 No. 20-15 / [email protected] ; see “Standard deduction for a child: what documents must the employee provide ?).

We have provided a list of required documents, compiled on the basis of explanations from officials, in Table 2.

table 2

What documents are needed to provide a “children’s” deduction in various situations?

What to do if the deduction is not received on time

If for some reason an employee does not take advantage of the deductions in a timely manner, even after dismissal, he can contact the employer with an application for recalculation and refund of tax (clause 1 of Article 231 of the Tax Code of the Russian Federation) or write a similar application to the Federal Tax Service (clause 4 of Article 218 and paragraph 6 of Article 78 of the Tax Code of the Russian Federation). In the latter case, in addition to the supporting documents, you will also have to submit a 3-NDFL declaration with 2-NDFL certificates from all places of work for the required year (or years).

Read more about personal income tax refunds in the article “Procedure for income tax (NDFL) refunds: nuances .

Is it possible to provide a deduction without an application and other documents?

If the employee has not written an application and brought supporting documents, the employer cannot provide him with a “children’s” deduction. But this does not mean that the right to deduction is lost forever. At the end of the year, the employee should submit a declaration to the Federal Tax Service in Form 3-NDFL and attach the necessary documents to it. Then the inspectors will recalculate the taxable base for personal income tax and transfer the money to the employee’s account. This option was proposed by the Ministry of Finance of Russia in letter No. 03-04-08/8-230 dated December 23, 2011 (see “If the employee has not provided the employer with documents confirming the right to a “children’s” deduction, then you will have to contact the inspectorate to receive it”) .

Taxpayer liability

The employer assumes all obligations for submitting documents to the tax office, calculating and accruing due payments, including tax deductions. This obligation is provided for by the function of a tax agent that the employer performs in relation to employees.

But the employer carries out all its actions based on information and documents received directly from the employee. If the employer fulfilled his duties in good faith, and then it turned out that the employee provided false data and/or fictitious documents, liability for such an act (and sometimes criminal liability) will fall on the taxpayer himself - the hired employee, and not his employer.

Double deduction for a single parent (guardian, trustee, adoptive parent)

According to the Tax Code, the amount of the “children’s” deduction is doubled if the parent (including adopted), guardian, adoptive parent or trustee is the only one. In practice, this rule gives rise to many questions, since Chapter 23 of the Tax Code of the Russian Federation does not provide a clear definition of the concept of “single”. But there are many official comments that accountants are guided by.

Thus, according to officials, a parent is considered a single parent if the second parent is absent due to death. In addition, the parent is considered the only one if there is a court decision recognizing the second parent as missing (letter of the Ministry of Finance of Russia dated April 13, 2012 No. 03-04-05/8-503; see “The child’s parent has the right to receive a double “children’s” deduction for the reason recognition of the second parent as missing"). Finally, the child's mother is the only parent in cases where paternity has not been legally established. In particular, if information about the father is included in the birth certificate according to the mother (letter of the Ministry of Finance of Russia dated 02.02.16 No. 03-04-05/4973; see “The only parent of a disabled child may be provided with a “children’s” deduction in the amount of 24 000 rubles per month").

Officials also outlined situations in which a parent is not considered the only one and cannot claim a deduction (see Table 3).

Table 3

Situations in which a parent does not have the right to claim a double “children’s” deduction

Be that as it may, the right to double deduction remains only until the single parent marries. Starting from the month following the month of the wedding, the “children’s” deduction becomes single. This is directly stated in the Tax Code, and the Ministry of Finance of Russia regularly reminds about this (see, for example, letter dated 04/11/13 No. 03-04-05/8-372.; “After marriage, the only parent loses the right to receive “children’s "double deduction").

As for the guardian, he can receive a double deduction based on a certificate issued by the guardianship and trusteeship authorities. This document must indicate that the citizen is appointed as the sole guardian of the child. Such clarifications are given in the letter of the Ministry of Finance of Russia dated December 14, 2015 No. 03-04-05/72969 (see “The Ministry of Finance clarified the procedure for providing a standard “children’s” deduction in double amount to the only guardian”).

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Calculation example

Let's consider the calculation of double tax. Natalya Valerievna Vergunova has a salary of 37,000 rubles and one daughter. Her husband refused the subsidy in favor of his wife, and subsequently the citizen received the right to receive double funds. One child receives 1,400 rubles.

1400 + 1400 = 2800 – double deduction amount.

37,000 - (37,000 - 2800) * 13 = 32,554 - salary taking into account the calculated and withheld personal income tax.

The maximum amount of subsidies is 350 thousand rubles. To fill out, not only the established amounts are used, but also special codes:

• for the first child you can get 1400 rubles;
• for the second – 1400 rubles;
• for the third – 3000 rubles;
• for a disabled person - 12,000 rubles;
• for an adopted child - 6,000 rubles.

Important! No child benefits can affect the amount of benefits.

The main condition is to officially work and pay interest on taxes.

Voluntary waiver of deduction in favor of the second parent

The Tax Code allows one of the parents (including adopted ones) to refuse the “children’s” deduction in favor of the second parent. To do this, you need to write an application, and the other parent will receive a double deduction. But there are a number of nuances that an accountant should be aware of.

Firstly, only a person who has this right can transfer his right to deduction. If a citizen does not receive income subject to personal income tax at a rate of 13% (for example, is on parental leave), then there is nothing to transfer to him. This means that the other parent is not entitled to a double deduction. The Russian Ministry of Finance recalled this in letter dated November 27, 2014 No. 03-04-05/60389 (see “A parent who does not have income taxed at a rate of 13 percent cannot refuse the standard deduction for a child in favor of a spouse”).

Secondly, it is possible that the income of the parent receiving a double deduction will exceed 350,000 rubles, and the income of the other parent will be less than this amount. Under such circumstances, the first parent loses the right not only to a double, but also to a single deduction. The low level of earnings of the “refusing” spouse does not matter (letter from the Ministry of Finance of Russia dated December 22, 2014 No. 03-04-06/66307; “The Ministry of Finance explained how to provide a standard deduction for a child in double the amount when the income limit is exceeded”).

Thirdly, during the inspection, inspectors will most likely require monthly certificates from the place of work of the “refusing” parent. These documents must prove that the income of the second spouse did not exceed 350,000 rubles, and his right to the deduction has not been lost. The Ministry of Finance of Russia is convinced that without such certificates a double deduction cannot be provided (letter dated 03/06/13 No. 03-04-05/8-178; “When providing a tax deduction for a child to one of the parents in double amount, a certificate of income of the other parent is needed submit monthly").

Fourthly, according to officials from the Federal Tax Service of Russia, an application to waive the deduction is not enough. A parent claiming a double deduction will also have to write a statement and bring it to his accounting department. This document must indicate the employee’s full name, address, TIN and details of the child’s birth certificate. The absence of such an application is a reason for refusing to provide a double deduction (letter No. ED-3-3/3636 dated November 3, 2011, see “To receive a double “children’s” deduction, both parents must submit applications to the tax agent of the person who will receive deduction").

Receiving a deduction when changing jobs

Example 2

In February 2021 from Romanov I.I. a daughter was born. From January to July 2021 he worked at YuG LLC, and in August 2021. got a new job at Zvezda LLC.

At his first place of work, he was not provided with a child benefit. In order to receive a deduction for a second place of work, he needs to provide a 2-NDFL certificate from LLC “YUG” confirming that he has not received deductions, as well as an application for a deduction and a copy of the child’s birth certificate. Accordingly, from August 2021, an employee can receive a monthly deduction from the Zvezda LLC organization, and for the period from February to July 2021, subject to an income limit of 350,000 rubles. receive a deduction from the Federal Tax Service at the end of 2021.

Also, do not forget that when providing deductions, it is important for a new employer to take into account the receipt of deductions and the employee’s income limit in the 2-NDFL certificate from the previous place of work. This will avoid errors and all kinds of recalculations.

Who can write

Each spouse, guardian, adoptive parent, spouse of the adoptive parent, or trustee can submit an application for a “children’s” deduction (using tax deduction codes 126 and 127). Tax relief with code 126 is a personal income tax benefit for the first child, respectively, deduction code 127 for the second. The right to reduce personal income tax for children is granted for each child from the day of his birth, adoption, establishment of guardianship or trusteeship and up to 18 years of age (up to 24, if he is studying full-time at an educational institution, or until his marriage).