How to write a leave report for a military personnel? Rules and samples

31.07.2019

0

242

4 min.

If a serviceman needs to go on planned annual leave, then one cannot do without drawing up a special document. The application must be completed correctly, otherwise it will be impossible to provide another vacation. We will tell you in this article how to write a report on the leave of a serviceman under a contract.

Rules for providing rest to military personnel under contract

All workers have the right to annual paid rest. But military personnel are not subject to labor laws. In the military sphere, special laws and regulations apply.

Law No. 53-FZ of March 28, 1998 regulates the basics of military service. Among the designated standards, employees are provided with two types of leave:

1. The main one is the periods provided to the military annually. The duration depends on the period of service.
2. Additional, which includes:
   educational;
3. creative;
4. preferential;
5. demobilization leave;
6. for pregnancy and childbirth;
7. for child care;
8. sick days;
9. for family reasons.
10. Vacation rest is a category of time off, which is provided only for cadets of military schools and universities. Vacation holidays are divided into two parts. The part that falls during the winter season is considered additional rest. And the summer part refers to the main vacations.

You have the right to receive any of the listed time off only by order of superior management. The management must be notified of the need for time off, that is, reported. To do this, the serviceman prepares a report and, according to the regulations, submits it for consideration by the command.

How can a military man write a report on the provision of a veteran's certificate?

I think your commander will not want to join the army with us. Leave for combat veterans is granted once a year and cannot be transferred. The certificate allows a labor veteran or combat participant to receive leave on the basis of legislative provisions (Art.

Legislative norms should not be ignored, especially when it comes to introducing certain innovations.

The law allows such citizens to receive additional paid leave for only 15 days (p. Those who participated in the delivery of various types of cargo in the conflict area.

The duration of the vacation period, which can be taken additionally by working pensioners and military veterans, is 35 days (part. A military personnel is a person undergoing military service, and a citizen who has been discharged from military service as a reserve or retired cannot be a military serviceman.

Provided to personnel units of military structures and conscripts under contract. Provided to personnel units of military structures and conscripts under contract.

General procedure for submitting a vacation report

As in civilian personnel records, in the military sphere a special vacation schedule is drawn up, it is called a plan. It provides for the priority of providing rest to all military personnel of a garrison, unit or organization.

The plan is approved for the calendar year. First of all, ensuring the full combat readiness of the unit is taken into account, but the wishes of the personnel are also taken into account. Compliance with the schedule is mandatory. Deviations are allowed on an exceptional basis.

To apply for vacation pay, you need to draw up a special report. It is sent to the immediate superior for review. If the manager does not mind, then he applies for leave to higher-level managers.

There is no specific deadline for submitting the report. But you should adhere to the standard rules. Military personnel must report two weeks before the start of their vacation. And if a military man’s work is related to state secrets, then in a month. Meeting deadlines is necessary to comply with formalities and prepare documentation.

Veteran status

The category of combat veterans has various privileges from the state. One of them is a labor benefit, that is, a special procedure for obtaining leave. The right to vacation at a convenient time and the opportunity to receive additional unpaid vacation days

, without agreement with the employer, is prescribed in Federal Law No. 5 “On Veterans”.

The bill has been in force since 1995 and includes a list of all benefits provided to combatants. In addition, it specifies the categories of citizens who are entitled to veteran status. These, subject to participation in military clashes while performing official duties, include:

• active military personnel;
• retired and retired military personnel;
• conscripts liable for military service;
• employees of government agencies, penitentiaries, state security and police departments.

Regardless of rank and unit, all citizens who participated in hostilities on the side of the USSR and the Russian Federation receive veteran status and corresponding preferential rights. In addition to persons directly involved in hostilities, the following have veteran status:

• USSR specialists who cleared mines from the end of the Second World War to 1951 on land and 1957 at sea;
• personnel of military automobile battalions who participated in the delivery of goods through the combat area;
• serving personnel of military units who were wounded, concussed, received an order or medal;
• aviation pilots, including civil ones, who, by order of management, flew over the areas of military conflicts;
• persons sent to foreign countries in fulfillment of international duty during the provision of official military assistance there.

These individuals, along with military personnel who participated in combat operations, are guaranteed social assistance from the state in the form of benefits, including labor benefits.

Another vacation

There is no unified form for how to write a report on a serviceman’s leave. The document is drawn up according to the form and recommendations that are accepted in the relevant garrison or unit. The application must indicate:

1. Full name, position and name of the military unit of the commander in whose name the report is being drawn up (we indicate information about the immediate superior).
2. Similar information about the applicant. We indicate the full name, position and place of service of the citizen who is reporting.
3. Type of rest, its duration. It is mandatory to indicate the start date of the vacation and the period for which the vacation was granted.
4. In a special order, information about the location of a serviceman during the period of absence from service is prescribed. It is required to indicate the coordinates as accurately as possible. Complete the information with information about communication methods.
5. Finally, indicate the position and full name. an employee who plans to perform the duties of a temporarily absent military personnel.

If time off is provided outside the approved schedule, the employee will have to document the circumstances. The report must indicate the reason and attach the original or a certified copy of the document, certificate, or extract. For example, a copy of the child’s birth certificate.

Military personnel have the right to apply for additional material support - payment for travel to the place of rest and back. To receive payments, indicate in your application a request for travel documents. You have the right to receive additional payment for all family members of the vacationer. Therefore, it is permissible to list the composition of the serviceman’s family in the report. If necessary, confirm the information with certificates and statements.

Dembelsky

At the end of his service, a military man is entitled to demobilization leave - 30 days (Decree of the President of the Russian Federation of September 16, 2019 No. 1237).

Employees applying for leave:

• having a service period of 20 years (one of 3 years before the age limit);
• in the year of termination of service due to health conditions;
• for organizational events;
• those who continue to serve after reaching the maximum age of service and have not previously used such leave.

Rest is provided upon agreement.

The document must include the following information:

• Full name, rank of commander to whom the employee is directly subordinate;
• reference to the standards by which rest is required;
• indication of the address to which the personal file should be sent for the purpose of military registration;
• Full name, rank, position of the employee who applied, date of dismissal, date of report generation.

On the duration of the main rest of military personnel

We will separately tell you about the terms of vacation periods for military personnel. They are entitled to rest annually in accordance with the approved schedule. The duration is determined depending on the service life.

These are not maximum limits. Additional days are granted for serving in unfavorable climatic conditions:

• for work in the Far North - up to 15 days;
• for service in areas equivalent to RKS - up to 10 additional days;
• in remote and unfavorable areas - up to 5 days;
• service is related to the fulfillment of obligations dangerous to life and health - an additional 15 days.

Please note that time spent traveling to and from your holiday destination is not included in these time frames. Travel time is taken into account separately and does not exceed 15 days.

Like civilians, military leave is granted entirely or divided into parts.

A serviceman has the right to return from vacation earlier than the established period. In such a situation, a report is submitted on the arrival of the serviceman from vacation.

Distinctive features of the document

Let us pay attention to the standards in accordance with which orders for employee leave are issued. All relevant documents should be drawn up according to the existing template.

An employee of the personnel department or any other authorized person fills out the order form. Then the form must be submitted for approval. For a document to be valid, it must be certified by the signature of the head of the organization or department.

Important! When the order has already been approved, the employee also signs. You should also enter information about the vacation into the employee’s personal card.

Data is entered based on the order. Also, no later than three days before the first day of vacation, payments must be made, if any.

There is also a list of papers attached to the order. The following official papers are prepared:

• note-calculation;
• vacation schedule;
• a statement from the employee himself, where he writes about his desire to receive leave.

Remember! The employee is obliged to notify of the need for leave in advance. A specific deadline is also defined: the information is provided by the employee at least 15 days before the first day of the proposed vacation. Calendar days are taken into account.

There are a number of other documents that can be attached to the order in the T-6 form.

• Child's birth certificate.
• Help-call from an educational institution.
• Certificate of work experience.
• Certificate of incapacity for work.
• Certificate of death of a close relative. It is needed if time off is provided to organize a funeral.

Time off for personal reasons

At the request of an employee, the unit command has the right to give him additional time off due to the occurrence of special family circumstances. The period of absence from service is no more than 10 days. Travel time is not included in the duration of leave for family reasons.

Grounds for provision:

1. Death or illness of a close relative.
2. Fire, flood or other natural disaster, as a result of which the employee’s relatives were injured.
3. Other situations in agreement with the unit command.

They draw up a report on leave for a military man for family reasons in a similar manner, but taking into account some features: the application must describe the circumstance on the basis of which time off is granted. Moreover, just indicating the reason is not enough; documentary evidence is required.

Example

Report on granting leave due to the death of a relative

Additional documents

To apply to management in order to obtain leave, regardless of its type, it is necessary to provide justification for one or another reason for such a decision. To prove the need for absence for a certain period of time, you need to complete and submit additional documents, such as attachments.

For the considered option of absence, the main evidence will be a summons certificate, which is issued from the serviceman’s place of training and sent to management.

In addition to the specified certificate, in some cases the authorities may require confirmation of the fact of the person’s enrollment.

With subsequent dismissal

Terminating a serviceman's contract is a standard procedure. Like a civilian employee, an employee has the right to take a vacation and, at the end of it, resign from the unit. To comply with formalities, a report on leave with subsequent dismissal of a serviceman will have to be written in a special form.

The application, in addition to basic information, indicates the date of dismissal. The appeal should be sent to management no later than two weeks before the start of the planned vacation. For employees whose work is related to state secrets, the period is longer - no less than a calendar month. In agreement with higher authorities, an order is issued based on the report.

For military personnel who have served for more than 20 years, a separate type of leave is provided - demobilization. It is equal to 30 calendar days and is provided before the upcoming dismissal. It is sometimes called "presidential".

Sample report on “presidential” leave of a military man (demobilization)

Who is it served to?

The completed and signed application is handed over to the immediate supervisor at work, the head of the department, the manager or other authorized persons who are responsible for issuing a visa.

There are no set deadlines for the employer to become familiar with the information. However, upon receiving an application from an employee, it is better for the employer to make the appropriate notes in a timely manner and submit the document to the personnel administration department, whose specialists will soon forward the application to the accounting department for calculating payments.

As mentioned above, it is better for the employee to write a statement in advance. The minimum period is no later than 3-4 days.

Due to illness

Carrying out service requires physical and moral costs from citizens. And for military personnel, additional periods of rest to restore health are provided - from 30 to 60 days, depending on the illness and the duration of rehabilitation.

The period is allocated for sanatorium-resort treatment in specialized military hospitals or for the restoration of mental and physical health in public clinics. This period of treatment is extended by decision of a special medical commission. The maximum duration is 4 months. But there are exceptions for some diseases.

Upon completion of treatment, the serviceman undergoes a medical examination to confirm a satisfactory state of health.

An application for treatment is documented in a similar report. The application must indicate the basis - a referral for treatment. Also attach supporting documents to the application: sick leave, certificate or referral from the IHC.

Example

In connection with the birth of a child

Russian employees are not only men, but also women. And like any woman, a military woman can give birth to a baby. Women in labor are provided with similar guarantees in the field of maternity:

• maternity period - for a period of 140 days. In case of complications - longer;
• baby care - up to 3 years.

Men also have the right to apply for such leave if the mother died during childbirth, became seriously ill, or was deprived of parental rights. A single parent—the child's father—also relies on child care.

Sample report on child care for a military personnel

Can they refuse?

An important issue is the right of the commander to refuse to grant study leave to a military man. What if the employee did not inform the commander about the training?

The charter of the internal service of the RF Armed Forces states: a military man is obliged to report to the commander about all actions that could affect the performance of service duties. Study definitely influences this factor, because a military man must be released from service for a significant period. This means that the commander must take measures to prevent a weakening of combat readiness.

As a result, the lack of notification about studies, regardless of the reasons, is a violation of Art. 26 Federal Law No. 76-FZ and the Charter, is a disciplinary offense for which you can be subject to disciplinary punishment.

There is also a second position: failure to report about studies is not a reason for refusing to let you go to the session. Why? Clause 10 of Rule 1155 defines possible reasons for refusal. These are exercises, ship cruises, business trips lasting more than 3 months - the general list is determined by type of troops. For the period of participation in such events, the military man is issued a certificate indicating the basis for postponing the exams.

The command has no reasons for refusal (with the exception of certain cases provided for by law) if there is a message about the training.

Study leave

Military personnel who are studying at higher educational institutions are provided with additional rest time. The basis for time off is a special document - a summons certificate. Complete the form at the university administration.

You cannot go on study leave simply by providing a summons certificate. It is necessary to prepare a sample study leave report for a military personnel, taking into account the provisions on the duration of study periods.

An example of how to write a report on study leave for a military personnel

About the author of the article

Natalya Evdokimova Accountant-expert, practical experience - more than 15 years.

Author of articles in online media on accounting, taxes, and personnel issues.

Payment of expenses

Obtaining an education is a serviceman’s initiative. Therefore, he pays all his expenses related to the educational process himself.

If the state considers it necessary to improve the qualifications of the military, it provides financial support through its ministries. In addition, it provides the serviceman with daily severance pay during the vacation period.

The exception is the days during which he passes entrance examinations. Leave is also not subject to pay if a military citizen is studying on a paid basis and receiving a second education.