House book for an apartment or house: is it cancelled, where to get it, how to register

One of the documents directly related to the apartment is the house register, which records the temporary or permanent registration of persons.

It also contains all the information about citizens who lived in the apartment before or live now. The book confirms the registration of both individuals and legal entities.

Why do you need a house register for an apartment in 2021, where can you get it, what are the requirements for maintaining it? And does every owner really need such a book?

The information will be useful to those who have become property owners for the first time, who are preparing documents for an apartment for sale, and to other owners of living space.

House book - what kind of document is it and why was it needed?

The book we are considering is a journal that records who lives at a certain address. That is, the registration of people is recorded. Records are kept of both permanent and temporary residence.

Let's consider the legal regulation of this issue:

Law No. 5242-1 of June 25, 1993 established the mandatory registration of citizens at their place of residence.
The rules for recording the place of residence in 1995 appointed those responsible for maintaining this record.
From January 1, 2014, registration functions in rural areas were transferred to the Federal Migration Service.
Order of the FMS No. 288 of September 11, 2013 “On approval of the administrative regulations for the provision by the Federal Migration Service of state services for registration of citizens of the Russian Federation at the place of stay and place of residence within the Russian Federation” approved the forms of the house register - No. 10 and No. 11.

Attention! These laws have now been repealed by order of the Ministry of Internal Affairs of Russia dated December 31, 2017 No. 984 “On approval of the Administrative Regulations of the Ministry of Internal Affairs of the Russian Federation for the provision of public services for registration of citizens of the Russian Federation at the place of stay and place of residence within the Russian Federation.”

In April 2021, all functions of the Federal Migration Service for recording the places of residence and stay of citizens of the Russian Federation were officially transferred to the bodies of the Ministry of Internal Affairs.

Postal address of the Ministry of Internal Affairs of Russia: st. Zhitnaya, 16, Moscow, 119991.

Telephone information service of the Ministry of Internal Affairs of Russia.

In St. Petersburg and other regions, there are local branches with other addresses.

In the article, we will first look at all the features of house books that were in force until 2021, and then at the new rules introduced by Order No. 984 of the Ministry of Internal Affairs.

Watch this video to learn even more:

Legislative regulation

From 2021, the regulations of the Ministry of Internal Affairs of the Russian Federation are relevant. It does not contain the concept of “extract from the house register” or “apartment card”. Obtaining an extract became impossible. They do not participate in the process of documenting citizen registration. Since the Ministry of Internal Affairs operates according to regulations, and the new regulations do not contain these cards, they cannot issue a certificate. It turns out that you cannot take an extract from the Ministry of Internal Affairs.

It was planned that all departments would take data from a common database, so house books and apartment registration cards were abolished. We wanted to reduce the number of papers that a person must provide when completing documents. In practice, it turned out that the system failed.

House book forms

Why was this document needed, in what situations was it required?

When buying and selling a house/apartment.
To obtain a certificate of registration of an individual at a specific address.
To obtain a special certificate about all residents living at a specific address.
When receiving a passport for minors.
To replace a passport if it is lost, as well as when replacing it.
To obtain citizenship for a newborn if the parents have a residence permit.
When a child enters kindergarten and school.
During a divorce.
To receive benefits (veterans, families with many children).

There were basic forms of registration of citizens:

form No. 10 – for residents of apartment buildings;
No. 11 – for private households;
No. 18 – was conducted by officials.

Let's look at these forms in more detail.

For an apartment

For residents of apartment buildings, apartment cards of form No. 10 were issued.

The management company or HOA was responsible for their maintenance.

The cards were filled out by company employees and submitted to the Federal Migration Service for registration. They were stored in the file cabinet of the management company/homeowners association. They were not handed out to residents. If necessary, residents took an extract about their place of residence.

It is worth noting that maintaining apartment cards was not one of the main responsibilities of management companies. Therefore, a special agreement was concluded between the management company and the owners.

If there was no agreement, then the tenants independently started a house book, form No. 11.

For a private house

Maintaining a house register for a private house was mandatory. It was conducted according to form No. 11.

Consisted of 3 main sections:

title page, where the title of the document and address are written;
information about the owner - last name, first name, patronymic, when residential real estate was acquired, share;
information about registered citizens - their passport details, as well as the number and series of the passport itself (for minors - birth certificate).

Officials who were responsible for maintaining house books and registering citizens kept a log of form No. 18. The difference between these forms was that in the second case, not only the data of registered citizens is entered, but also information about the person responsible for maintaining the house of residence.

House book form No. 11 and No. 18.

A sample form is provided here.

However, these links are unlikely to be useful to you, because there is no longer a need to make such a book for home owners in the private sector.

Due to changes in the law, the recreation center can be archived or kept.

Rules for registration of a recreation center

To understand what a house register for a private house looks like, you need to study its sample and structure. The magazine contains several sections that must be completed.

First, a title (header) is drawn up, which indicates:

house address;
building or building number;
name of street, locality.

Then the first section is completed. It consists of three columns on the page and includes basic data about residents and living space:

Full name of the citizen;
date of acquisition of ownership;
the size of the person's share in the premises;
information about the area of the house.

For your reference, we suggest looking at what a sample house register for a private house looks like

Section 2 contains the following information:

registration of residents;
date and place of their birth;
military registration of citizens of military age;
registration/deregistration of persons.

The information provided must be reliable. Entries in the journal are made by the owner of the premises or an employee of the MFC under the terms of the contract. The latter can also put the appropriate stamps and check the relevance of the changes made.

Those who do not know how to change the house register to a new one should do the same. To do this, you need to contact the department of the Ministry of Internal Affairs or the MFC, indicating the reason why you have to replace or restore the DC.

How much did it cost and where did you buy it?

The price of a house book depended on the binding and number of pages. A soft cover with a small number of pages cost 25-30 rubles. A 48-sheet hardcover magazine cost up to 300 rubles. Such books were created mainly for private houses.

They were sold in stationery stores, sometimes in regional FMS offices.

The law allowed self-printing of forms. But the FMS did not always accept them.

After switching to electronic document management, these costs are a thing of the past. Certificates, statements, and the entire registration procedure are now free of charge.

What papers are needed?

For registration in the house at the place of residence, i.e. permanent registration, the following documents will be required from the owner :

An application prepared on a special unified form according to Form No. 6.
An identification document is usually a passport.
A document confirming ownership of the house: a certificate of ownership or an extract from the Unified State Register of Real Estate.

For permanent registration of an adult who is not the owner, all of the above documents will be required, as well as the written consent of the owner or all owners, who must be present when submitting the application in person.

If it is impossible to attend this procedure in person, the owners can vest the appropriate powers in one of them by issuing notarized powers of attorney. They can delegate powers to other persons as their representatives. All powers must be detailed in the power of attorney.

Minor children are required to be registered at the place of residence of their parents, and for registration in a private house the following documents must also be presented:

Application on form No. 6, which is filled out by one of the parents.
Parent's passport, with a stamp indicating permanent registration at this address.
Child's birth certificate.
A document confirming ownership of the house.

The spouse registers with the other spouse by providing, in addition to the application and passport, a marriage certificate.

How to register a house register for a private house in 2021

Let us remind you once again that this issue is not relevant this year! Why - see above in the article.

The house register was prepared by authorized employees of the Federal Migration Service. To obtain it, forms No. 11 were first purchased (see previous paragraph).

Next, an application was submitted for the issuance of a DC. It was written in free form. Look here for a correctly composed sample of his writing.

The next step was to fill it out, certify it with signatures and seals. Well, actually the issuance to the applicant.

It took 5 working days to complete all documents. This period is extended if additional information is requested from the property owner or municipal authorities.

When registering the book, the FMS employee wrote down the home address on the title page. Next came information about the owner and those living in the residential premises.

Each entry was certified with a signature and seal. It was they who gave the form the force of a legal document indicating the presence of registration at a specific address.

All data was duplicated in a special journal, which was stored in the Federal Migration Service.

The owner did not have the right to fill out the book himself.

Note:

Only the owner of the residential premises could register a house register;
when the owner changed, this document did not need to be replaced, new data was simply entered into it;

The book itself was not the title document for the house. First, a purchase and sale agreement was drawn up, or the heir entered into the right of inheritance. And already on the basis of these documents, changes were made to the DC.

As it was before

Appearance

This document consisted of three main parts - the title page, the section about the owner (owners) of the property, the section about those registered in this living space:

On the title page you can find information that this is a house register and that it is needed to record registration at such and such an address. The address is indicated in full.
Information about the owner includes his full name, date of acquisition of ownership of this apartment . It must also indicate whether the property is a separate object or a share of it.
The registration section includes the full name of the registering person, his date of birth, passport data, and data on deregistration from previous registration. If this person is a military serviceman, you also need to make a record of registration.

Where did you receive it?

The question of where to get a new house book could arise when the old book was lost or it became damaged. In the capital, the FMS was responsible for issuing such books and documents. It was necessary to contact this authority and write a free-form application requesting the issuance of a new document.

To issue a house record, in addition to the application, it was necessary to prepare several more documents:

Identity passport.
A document that confirms the registration of ownership of the housing for which a new book is requested.
A form for this document is also submitted; it will be filled out by officials.

Such papers are needed both in the case of receiving the first book, and in the case of receiving a new one to replace the old one.

Requirements

According to the requirements of the Federal Migration Service and the Ministry of Internal Affairs, a house register or apartment registration card was created for each household. Both the apartment and the private house had to have the book. This document allowed us to record everyone who registered in the apartment area.

ATTENTION! The house book contained important information, so it had to be maintained competently and accurately, and contain accurate data.

If the book was kept in the hands of the homeowner, the FMS could only make an entry when a citizen first applied to register in his home. In the future, the citizens themselves kept the book; it was not difficult to do.

Entries had to be made in neat and legible handwriting, preferably writing the full name in block letters. In order not to make mistakes in filling out the document, you could visit the appropriate website for real estate or legal issues. The book, which remained at home, in the hands of the homeowner, had to be stored carefully and accurately.

If the document was damaged or lost, you should immediately contact the migration service with an application for a new one. The application was accompanied by a civil passport, copies of passports registered at that time and copies of the owners’ passports, title documents for housing, cadastral passport, and other papers.

In case of damage

A book that has been used for a long time may become unusable and worn out. In order for the legal document to have a decent appearance, it was necessary to submit an application to replace the damaged one. The old, worn-out book was submitted along with other documents to the Federal Migration Service. Its employees canceled the old one and prepared a new one for the applicant.

Cancellation did not mean the complete destruction of the old document, it was returned to the owners, cancellation will simply close its validity.

But you need to remember that in order to issue a new book to replace a damaged old one, you had to buy it.

Such books were sold in stores selling various forms. It could also be purchased directly from the Migration Service. It was recommended to purchase a brownie form in Form 10 in advance, even before contacting the FMS, and fill it out at home. This reduced the time for the procedure.

If the apartment is shared ownership, an application for the issuance of a new house register must be submitted by all owners.

Registration statement

Sometimes a citizen was only required to provide an extract, without presenting a house register. The extract is also a legal document confirming registration. Sometimes the original of such an extract was required, sometimes only a photocopy.

IMPORTANT! To obtain an extract from the house register, you had to contact the passport officer from the Management Company or the Housing Office (depending on who maintains the house).

Only the owner of the property could apply. The document did not take long to be issued; the process could only take a couple of days. But if an extract was needed for a serious, important matter, it was worth ordering it in advance, taking into account the validity period of the document.

Registration process

Who designed the book? This work was carried out by the Federal Migration Service of the Russian Federation. When registering, it was important to follow several rules:

The book is laced and its pages are numbered.
On the last page it is noted that the book is numbered and the necessary stamps have been placed. The number of pages is indicated. The stamp of the accounting authority is placed on the inside of the last page.
The FMS employee who issues the book must sign it and indicate the date of issue.

The reason for issuing this document was indicated as additional information. It was necessary to write that this was the first issue of the house register or a second one to replace the damaged one. Indicating the reason for the extradition was not a legal requirement, but it was an unspoken rule. If the owner of the apartment discovered that the reason was not entered in his book, there is no need to worry.

Only in rare cases, when performing certain legal actions, confirmation of the basis for issuing a new registration document was required.

ATTENTION! The owner of the apartment who received the new book had to carefully check whether all the data in it was accurately indicated.

Errors in the house book entries seemed insignificant at first glance, but in fact they could lead to serious problems in the future.

What should you do now?

First of all, the very concept of “registration” has been changed to “registration at the place of stay and place of residence.” And the entire registration procedure looks like this.

The application is submitted electronically. For this:

go to the State Services website;
register;
select the “Registration at place of residence or stay” tab;
fill out and send an electronic application indicating your passport details and title documents for real estate;
within 3 days you will receive a notification by e-mail or SMS;
go to the local authorities of the Main Department of Migration Affairs of the Ministry of Internal Affairs and present the original documents.

After this, you can take the finished registration certificate.

House book for a private house, how to register through the MFC

Now, to register at your place of stay or residence, you don’t need any books; they are no longer used under any circumstances!

You can also register through the local MFC (“Multifunctional Center for the Provision of State and Municipal Services”).

The use of automated information systems by centers increases the protection of personal data. In this case, all documents will be processed within 3 days.

Deadlines

The duration of document preparation for simultaneous registration and discharge is 3 working days (Resolution of the Government of the Russian Federation No. 713 of July 17, 1995). After the specified period has expired, you must be stamped deregistration at your old address. Registration at the new location will take at least another 11 days.

A typical discharge to the UVM takes 3-5 days. By acting through an intermediary represented by the State Budgetary Institution “My Documents”, you will increase this period to 7-8 days. Similar deadlines are set for discharge through housing departments - “passport offices” at the old address. Details in the article “How long, days are they discharged from the apartment?”

Documents that were necessary to obtain the book

To obtain the book, a whole package of papers was required:

the applicant's identity card;
house register form;
real estate certificate;
a copy of the cadastral passport (for a private house) or an extract from the Unified State Register of Real Estate;
purchase and sale agreement, will, deed of gift (one of the above).

If the DC was already carried out, then it was also provided.

Now, to register, fill out an application in Form 1 and a questionnaire. The only required papers were a passport, a document serving as the basis for registration (for example, a will) and an arrival address sheet. No one will demand a house book!

Templates for all documents are downloaded on the Gosulugi website. It also provides step-by-step information about the registration procedure at the place of residence/stay.

Don’t forget, original documents and notarized copies are shown.

Who needs an extract

In an extract from the house register you can find the nationality of your ancestors and confirm it. Sometimes this allows you to obtain citizenship of another country. Also, an extract from the house register allows you to establish the degree of relationship when receiving an inheritance or during legal proceedings.

An extract from the house register may be required at the migration and passport department when foreigners who lived on the territory of the Russian Empire or the Russian Soviet Republic want to obtain Russian citizenship. Therefore, an extract from the house register can be useful and valuable - it can confirm a reasonable request for citizenship if government authorities doubt the existence of grounds.

An extract from the house register will help restore your family tree. If you are looking in the archives for information about your family, who your relatives were, and establishing their degree of relationship, such a document will be useful to you.

How to stitch and number a house book

After filling out the main pages of the house register, the FMS officer numbered them and stitched them. On the last page the date, total number of pages, signature of an authorized person and seal were written down.

In the future, as any changes were made, additional marks were placed with the date, signature and seal. Every time I had to go to the Federal Migration Service and stand in line for the employee to make new entries.

It was prohibited to independently make any amendments to the document.

What changes were made to the book?

registration of new residents;
deregistration;
changing the area of the house (demolition of part of the premises, extensions).

Where to submit?

The registering authority is the Main Directorate for Migration of the Ministry of Internal Affairs. An application for registration is submitted there, registration is made and all information about registered persons is stored there.

Apply for registration directly to the migration service offices or this can be done through the following services:

Passport Office;
Multifunctional Center;
Internet on the State Services portal.

Details:

If there is a passport office , then you need to go there. It is located closest to home, there are no queues there and the passport officer will help you fill out the documents correctly.
MFCs are gaining popularity, but since they accept documents for many other services, not just registration, there may be a long queue and the waiting time can be very long.
A convenient form of submitting an application for registration is on the Internet, through the State Services portal , but for this you need to be a registered and identified user of the portal.

Rules of conduct

The rules were strict.

Firstly, the owner could not independently make any entries or changes to the DC. Only a FMS employee had the right to do this.

Secondly, each new entry was certified with a seal and a corresponding note was made on the last page. The book had to be laced and stamped.

Thirdly, the owner kept the book and was responsible for its safety.

House book in the HOA, sample filling 2021

DK in the HOA, or in other words, the apartment card contained the following information:

residential address;
its area;
information about the management company or HOA;
information about the owner;
information about persons registered in the apartment - full name, date of birth, degree of relationship with the owner of the premises, date of registration and deregistration.

Blank apartment card form No. 10.

Price

There is no need to pay for an extract without a house register. Even if you use simultaneous registration and deregistration, the public service is free . But if you resort to an extract by proxy, you will have to fork out more. We are talking about paying for notary services for certification of documents.

What you need to know - summary:

The absence of a house register is not a reason for refusing to deregister.
To be released from an apartment, an application and a Russian passport are sufficient.
It is better to contact the Department of Internal Affairs or the MFC - they do not require any additional documents. If you act through a management company or a homeowners association, they can become “tied” to debts for the apartment.
The house register is kept by the owner and in an electronic database.
The best option is automatic check-out and registration. You can also deregister separately. The statements are slightly different, but in general the order is the same.
The extract service is free, the period does not exceed 3 days.
If they demand your house register, threaten with a complaint for arbitrariness, because... According to the law, you can deregister without a house register.

The absence of a house register is not an obstacle to deregistering a person.
On paper this is true, but in practice violations are possible. An untrained person is poorly familiar with the bureaucratic system. If you refuse to prescribe without a DC, conflict cannot be avoided. Not everyone knows how to act in such situations. The problem can easily be aggravated, even leading to litigation. Our portal's lawyers provide free consultations on Housing Law issues. If you are confused in the situation, you can safely contact us online. Qualified experts will give a detailed analysis of the problem and advise what to do to protect your rights. Attention!

Due to frequent changes in legislation, information sometimes becomes outdated faster than we can update it on the website.
All cases are very individual and depend on many factors. Basic information does not guarantee a solution to your specific problems.

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Author of the article

Maxim Privalov

Lawyer. 2 years of experience. I specialize in civil disputes in the field of housing and family law.

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How to restore a house register for a private house

We restored the house book in the same order as we received it for the first time:

submitted an application to the FMS;
provided a package of documents;
We bought a new magazine, form No. 11.

I also had to submit an appeal to the archives if I needed information from the previous house register. Based on the request, information about the owner of the property and all registered persons was provided.

If the old book simply ran out, then based on the application, information from the previous one was transferred. Now no one is doing this.

Where can I get an archived extract?

You can apply for an extract to the following executive bodies:

Regional branch of the MFC. But not all branches issue such certificates, so it is better to clarify this in advance.
Housing organizations, if they still have such house books. If we are talking about an apartment building, then instead of a house register, an apartment card should be kept.
Regional archive. It makes sense to come here if you need an extract from a very old house register.

One of the owners of the house might still have the old house register.

There is no need to pay for the certificate. But, if a request is made to the archive, then they may ask for a state fee.

Why do you need to register?

The document is required for the following reasons:

Privatization or other options for transferring residential property.
If lost, a new document will be required.
There is no space to fill in information about new persons.
To establish a person’s registration.
To register new persons.
At the request of government authorities.

With the help of the house register, Russian Federation passports are issued with a note about registration. This applies to ages 14, 20, 45, as well as in cases of loss.

From 2021, new rules regarding the house register are in effect. To receive it, you need to fill out the pages in advance. There are 3 important parts:

Home page.
Information about all residents.
Information about persons registered in the house.

The main page consists of a header, including the name of the document, its purpose and address. The second part includes the full names of the owners, information about title papers, date of purchase of housing, information about shares (if there are several owners).

The third part contains information about registered citizens:

Passport details.
Information about minors.
Information about military registration.
Identity document details.
Other information about registration or de-registration.

It is the duty of officials to make changes to the house register if a citizen submits an application. This applies to registration and its withdrawal. But they should not enter information if the owner contacts the structural unit.

You can learn about the filling rules from authorized employees. It is also possible to contact a special company, which will also help you fill out the documentation correctly.

If a new book is issued due to loss or damage, then it includes information about those persons who are registered at this address. Then there will be no need to enter data about those citizens who were deregistered before re-registration.

To do this you will need the following documentation:

Russian Federation passport.
Children's birth certificate.
Passport of a foreign citizen.
Document on temporary residence in the Russian Federation.

If your identity document is lost, it can be restored. This is carried out by the Migration Service of the Russian Federation

. A confirmation of registration is issued there. This information will be sufficient to compile a house register.

Procedure and conditions for receiving

The book is processed by the Migration Service of the Russian Federation. You should contact this organization where you live. Employees of the passport office handle the paperwork

. If you need to exchange a book for a new version, you need to bring the old one.

New house books can be obtained from the passport office and stationery store. If the house has several owners, then all owners must be present when drawing up documentation

. When drawing up documentation, it is stitched, numbered, and stamped.

To compile a book, you will need an extract, which can be issued by a person registered in the house. The service is provided free of charge. An authorized person can also take the extract, but everything must be drawn up legally. This applies to intermediaries who handle all the processing.

To receive an extract, you must provide the following documents to the passport office of the Housing Office or Homeowners Association:

Russian Federation passport.
If the registration is handled by an intermediary, then there must be a power of attorney.
Documentation of real estate ownership.
House book.

Form No. 11 is provided at the passport office. You can fill it out as follows. If you require information about yourself and all residents, you must order a regular extract.

If you need data about previously living persons from the moment the house was founded, then an extended extract or an archival one will be required. A regular statement is provided on the same day, and an archived statement is issued within 7 days.