Features of obtaining a marriage certificate from the registry office

In what cases is a certificate of change of surname required?

There are quite a lot of situations in which people change personal information. These include:

• creating a family;
• dissolution of marital relations;
• adoption of a child.

Sometimes the reason to correct the information indicated in the passport is the person’s personal motives.

After receiving new identification documents, situations sometimes arise in which it is necessary to confirm information about the previous surname.

It is required to obtain a certificate of change of name from the registry office through State Services in the following cases:

• Confirm that the applicant has not previously received a criminal record.
• When applying for a job. Data is checked especially carefully in government agencies.
• To receive an inheritance.
• During real estate transactions.

Similar information is also requested for issuing a new pension certificate or replacing SNILS.

The change of name is confirmed by official documents. Upon marriage or breakup, a document on registration or dissolution of the family union is issued, and upon adoption, a child’s birth certificate is issued.

Help contents

The legislation of our country defines a special form of form indicating the conclusion of a marriage union within a certain period of time.

It contains the following points:

• number that is assigned at the time of creation of this document;
• legal information of the civil registry office, its location;
• full names of the spouses who entered into marriage, according to their passport data;
• date of the wedding ceremony;
• information about the surname, if one or both of the spouses changed it;
• the date of issue of information is indicated;
• the signature of the person authorized to issue the certificate and the legal seal of the Civil Registry Office.

Picture 1 Standard form form 28.

How to obtain a certificate from the registry office about a change of surname

A certificate of change of surname is ordered from the registry office. There are several ways to confirm information.

Through the Single Portal

To receive a certificate of change of name from the Civil Registry Office through State Services, first register a personal page. The electronic method of document preparation takes 5-10 minutes. You don't even need to leave your home to submit a request.

The document does not have a single template. The form of the statement depends on the circumstances of the information correction. It is often necessary to obtain a certificate of change of surname upon marriage. Spouses receive a certificate indicating the initial data and information entered into the document after registration. The application is submitted through the Portal or directly to the registry office.

Confirming your maiden name after a divorce is less likely to be required. Algorithm of actions:

1. Go to the State Services website.
2. Find the tab on dissolution of the family union.
3. Fill out the application and pay for the service.
4. After the specified period, you will receive a certificate.

The breakup of a relationship is not always accompanied by a change of surname. It happens that personal information remains the same.

Algorithm of actions to obtain a certificate from the registry office about changing your last name through State Services for personal reasons:

1. Select the option to replace data.
2. Scan and upload the required papers from the list.
3. Fill out all parts of the application.
4. Indicate the address of the organization to which the application will be sent.
5. Submit your request.
6. Pay the fee. Find out the status in your personal account.
7. Receive the document.

If the originals are lost, you can also order duplicate certificates on the State Services website. For this:

1. Select the appropriate service from the Portal menu.
2. Fill out the form provided.
3. Upload photos or scans of supporting documents.
4. Determine where to receive the certificate.
5. Make payment for this procedure using a convenient method.

After checking the specified information, send the request to the registry office. Obtain the form directly from the deed registration authorities. You cannot order an archived document through the website. Today on the Portal they simply find out the sequence of actions of this service.

Through MFC

The procedure can be conveniently completed at the MFC. For this:

1. Select a multifunctional center where it is convenient to apply for services.
2. Make an appointment in advance or take a ticket for an electronic queue call.
3. Collect a package of documents.
4. Give originals and copies of certificates to a Center employee for review.
5. Complete the application.

Children under 14 years old must enclose a certificate from the guardianship authorities and written confirmation from their parents with their application.

After processing the data and paying the state fee, new information will be added to the passport or other documents. Usually the procedure takes no more than 10 days. If the application is submitted to the MFC of another city or district, the time frame for receiving documents extends to 2 months.

The Centers conveniently resolve all issues related to the re-registration of financial documents due to a change of surname. The MFC has implemented opportunities that are not available in other institutions.

In some situations, the applicant is refused to update the data:

• Applications will not be accepted from minors without the consent of their parents or legal guardians.
• Sometimes permission is not issued if there is no justification.

The answer is made in writing and lists the arguments. The applicant can appeal the decision in court.

Multifunctional centers are only intermediaries in obtaining services. The Civil Registry Office is the only organization whose competence includes issues related to changing personal information.

Contact the registry office

Changing initials leads to amendments to various documents. Proof of the legality of the adjustment is requested by insurance authorities, police, State Traffic Inspectorate, Pension Fund and other organizations.

You can obtain a certificate of change of surname upon marriage or divorce by submitting an application to the Registration Department. Such a document is needed if the original received in hand is lost. Unauthorized persons cannot request data. Information about family relationships is ordered:

• A married couple or each partner separately.
• If one of the spouses has passed away, the next of kin have the right to make a request.

The completed document is handed over after presentation of an identity card and a receipt for payment of the state fee. Other persons receive papers only with a notarized permission. The certificate addressed to teenagers is collected by parents or guardians. The same procedure applies to the issuance of papers to incapacitated persons.

What is a document and why might it be needed?

Information about marriage is recorded in the internal documents of the registry office. Records of marriages are required to be recorded and stored, so even after time has passed, they can be accessed.

The marriage certificate is an extract from the archive books of the registry office. It may be needed in the following situations:

• When assigning a pension.
• To prove the fact of a change of surname by one of the spouses when changing marital status.
• When assigning social benefits.
• To prove kinship with the deceased when resolving issues of inheritance of property.
• If the marriage certificate is lost or damaged.

The amount of state duty for issuing a certificate

A fee established by law is charged for the production of documents. State fee for a certificate from the registry office about a change of surname:

• 1.6 thousand rubles are paid by citizens who want to immediately receive a document showing the corrected information.
• The amount for making changes to the registry office information will be 600 rubles.
• It costs 200 rubles to obtain archival certificates.

You can deposit funds at the bank. To do this, take a receipt from the registry office with the specified details. Non-cash forms of money transfer are also available, including payment through the Government Services Portal with a 30% discount.

The certificate has no restrictions on its validity period. If you indicate the government agency for which the document is required, the form will remain in that institution. For other cases of status confirmation, new papers are ordered.

If you need to obtain a certificate of change of surname after a divorce or marriage ceremony, lawyers advise ordering a second certificate. A scanned copy is sent to various authorities. The duplicate remains in the applicant’s personal archive. The state fee for the service is 350 rubles.

How much does a Form 28 certificate cost?

Most of the services provided by the state are paid. To obtain a certificate, you will need to pay a state fee. Its cost in 2021 is 200 rubles.

If you order a copy of the marriage registration certificate, then the amount will be 350 rubles. As a result, to save money in some situations, you can use the Form 28 certificate.

Payment details are available at the local registry office. They can also be found on the State portal. Payment is accepted via online payments, Russian Post and any payment terminals.

Which civil registry office can I contact?

To obtain an archival document, contact the registry office, where the personal data correction was completed. Other departments do not have such information.

If it is not possible to visit the institution in person, send your request by mail. Please attach a paid receipt for the service to your application. The answer will be sent to the organization’s address indicated by the citizen. The applicant usually asks to send the papers to the nearest institution. Official documents are not sent home.

How do you receive it through the registry office and the MFC?

Required documents

Before contacting the authorized body, the applicant will need to collect the necessary papers for registration:

• application in the prescribed form;
• identification;
• notarized power of attorney, if the application is submitted by a third party on behalf of one of the spouses;
• if one of the spouses has died, documents confirming this fact, as well as papers confirming the relationship and the need to issue a certificate from the registry office;
• receipt for payment of state duty.

Important! All documents must be valid at the time of application, otherwise the application will be rejected.

Preparing an application

One of the necessary documents included in the mandatory list is an application, on the basis of which the authorized body provides the necessary information. The form can be filled out by hand or printed. The application contains the following information:

• the name of the registry office where the request is submitted;
• full name, place of residence and passport details of the applicant;
• Full name of both spouses at the time of the conclusion of the family union;
• the registry office where the marriage was registered;
• date and number of the relationship registration act;
• purpose of obtaining information.

The application form is established by Government Decree No. 1274 (Form No. 19).

Payment of state duty

Before submitting documents, the applicant must pay a state fee. The amount of payment is established by clause 7 of Art. 333.26 of the Tax Code of the Russian Federation (TC RF) and is 200 rubles. Payment details can be found in the registry office or on the official website of the institution. Persons specified in Art. 333.18, 333.35, 333.39 Tax Code of the Russian Federation.

How long should I wait?

The applicant himself can receive the completed certificate during a personal visit or his representative, with an existing notarized power of attorney. In addition, the response may be provided by post.

During a personal visit to the registry office, an extract on the registration of a marriage union, if all the necessary documents are available, can be obtained on the day of application (clause 4 of article 9 No. 143-FZ). If the certificate is issued in a different way, the process may take a significantly longer period of time.

You can receive a ready-made form within a few days to a month , if you need to complete a request to the archive of the registry office of another city and send the certificate by mail.

How to apply for a certificate

The document for obtaining a certificate must be filled out according to the sample provided by the registry office. In the application, describe in detail the reason why you need to receive a paper confirming the new data, and the name of the organization where the information will be received. Please provide the following information:

• Date and place of birth of the applicant.
• The actual address where the person filling out the document lives.
• A telephone number where a civil registry office employee can call to clarify the data if necessary.

Place the date at the bottom and endorse the document with your personal signature. Check the correctness of filling out the information and possible grammatical errors.

Proof of the new status is a passport, registration papers or divorce papers. Documents can be ordered in any convenient way - electronically or by visiting the MFC or the registry office. An archived certificate of change of name from the Civil Registry Office through State Services is currently unavailable. The application must be submitted in person at multifunctional centers or at the place where family relations are registered.

Applying through government services

When submitting an application using the state e-services portal, you will need Internet access. Application procedure:

1. Registration on the government services portal is required. To do this, you need to fill out the registration form offered by the site.
2. Then you need to confirm your passport details. For the first time, a registered user on the site is sent a code by Russian Post. Upon receiving this code, he presents his passport. It is checked against the specified data.
3. After entering the received code on the website, the user gains access to electronic services.
4. On the government services portal, you must select the service for issuing certificates from the civil registry office.
5. The website offers options for obtaining this document: through Russian mail or by personal appearance at the registry office.
6. An application is filled out using the same form as for personal appearance.
7. Next comes a message about when the result will be ready and what needs to be presented to receive it.

When choosing a method for submitting an application, it is important to be guided by the urgency of receiving it. The fastest and most convenient option at the moment is to obtain a certificate from the registry office itself.

Pilot project: is it possible to recover benefits from the employer?

The Arbitration Court of the Volga-Vyatka District in its ruling dated December 16, 2019 in case No. A43-13008/2019 notes that the absence of an original birth certificate of a child is not a reason for refusing to recognize expenses for the payment of a lump sum benefit.

The essence of the dispute

The organization paid its employee a lump sum allowance for the birth of a child, after which it applied to the Social Insurance Fund office for reimbursement.

The original certificate was lost at the time of the fund inspection. Instead, a copy of this certificate was presented.

The territorial branch of the Social Insurance Fund did not accept the costs of paying benefits and went to court. The justification is this: the established procedure does not provide that a copy of this certificate can be submitted for the assignment and payment of a lump sum benefit upon the birth of a child.

The arbitration court rejected the fund's claim. The case materials confirm the fact of the birth of the child. In addition, the fund did not report falsification of documents. Therefore, the absence of an original birth certificate is not a reason to refuse benefits.

The Court of Appeal agreed with the findings of the trial court and upheld its decision.

One-time benefit for the birth of a child

Please note that benefits are paid on the basis of the following documents:

• applications from the parent (adoptive parent) of the child for payment of benefits;
• a child’s birth certificate issued by the civil registry office to receive benefits;
• certificates from the place of work of the second parent (adoptive parent) stating that he was not given benefits;
• extracts from the decision to establish guardianship over the child (for the guardian, adoptive parent).

The right to a lump sum benefit at the birth of a child has one of the parents or a person replacing him - a guardian, an adoptive parent.

The benefit is issued at the place of work of one of the parents or adoptive parents of the child (at their choice). When two or more children are born, benefits are paid for each child. If the parent is divorced, he must provide a divorce certificate and a document that confirms cohabitation with the child.

As a general rule, benefits are paid to employees by the employer, after which the Social Insurance Fund reimburses the employer for the expenses incurred.

Pilot project “Direct payments”

Since 2012, there has been a Pilot Project under which the Social Insurance Fund assigns and pays benefits directly to working insured citizens to their personal bank account (Russian Government Decree No. 294 dated April 21, 2011). This procedure makes it easier for accountants and allows them to transfer some of the work to the Social Insurance Fund.

The list of regions participating in this project today looks like this:

• Karachay-Cherkess Republic and Nizhny Novgorod region (from 01/01/2012 to 12/31/2020);
• Astrakhan, Kurgan, Novgorod, Novosibirsk, Tambov regions and Khabarovsk Territory (from 07/01/2012 to 12/31/2020);
• Republic of Crimea, Sevastopol (from 01/01/2015 to 12/31/2020);
• Republic of Tatarstan, Belgorod, Rostov and Samara regions (from 07/01/2015 to 12/31/2020);
• Republic of Mordovia, Bryansk, Kaliningrad, Kaluga, Lipetsk and Ulyanovsk regions (from 07/01/2016 to 12/31/2020);
• Republic of Adygea, Republic of Altai, Republic of Buryatia, Republic of Kalmykia, Altai and Primorsky territories, Amur, Vologda, Magadan, Omsk, Oryol, Tomsk regions and Jewish Autonomous Region (from 07/01/2021 to 12/31/2020);
• Kabardino-Balkarian Republic, Republic of Karelia, Republic of North Ossetia - Alania, Republic of Tyva, Kostroma and Kursk regions (from 07/01/2018 to 12/31/2020);
• Republic of Ingushetia, Republic of Mari El, Republic of Khakassia, Chechen Republic, Chuvash Republic, Kamchatka Territory, Vladimir, Pskov and Smolensk regions, Nenets and Chukotka Autonomous Okrug (from 01/01/2019 to 12/31/2020);
• Trans-Baikal Territory, Arkhangelsk, Voronezh, Ivanovo, Murmansk, Penza, Ryazan, Sakhalin and Tula regions (from 07/01/2019 to 12/31/2020);
• Komi Republic, Sakha Republic (Yakutia), Udmurt Republic, Irkutsk, Kirov, Kemerovo, Orenburg, Saratov and Tver regions, Yamalo-Nenets Autonomous Okrug (from 01/01/2020 to 12/31/2020);
• Republic of Bashkortostan, Republic of Dagestan, Krasnoyarsk and Stavropol territories, Volgograd, Leningrad, Tyumen and Yaroslavl regions (from 07/01/2020 to 12/31/2020).

The employer acts as an intermediary between the employee and the Social Insurance Fund branch.

The Social Insurance Fund pays the following benefits directly to employees:

• maternity benefits;
• a one-time benefit for women registered in medical institutions in the early stages of pregnancy;
• lump sum benefit for the birth of a child;
• monthly child care allowance.

To pay the listed benefits, the employer must submit to the Social Insurance Fund the employee’s application for the assignment of benefits. The form and procedure for filling out the application were approved by Order No. 578 of the Social Insurance Fund dated November 24, 2017.

The employer must submit documents to the Social Insurance Fund within 5 calendar days from the date of receipt from the employee. The fund makes a decision and pays funds to the insured employee to a personal bank account or by transfer within 10 calendar days.

How long is the document valid?

A certificate of state registration of marriage is valid for an unlimited period. The document loses its relevance if the marital status of the spouses has changed since the receipt of the certificate.

The applicant can contact the registry office to obtain a marriage certificate, both in case of loss of documents confirming the conclusion of the union, and for other purposes, for example, applying for social benefits. Married spouses who have broken the marriage bond are issued certificates of two different forms (No. 27 and No. 28), but the state duty for their issuance is the same equal to 200 rubles.

It will be useful for you to learn more about documents for marriage:

• Application for marriage registration.
• Documents for registering relations with a foreigner.
• Rules for replacing a passport after marriage.

The fastest way to complete the document is to personally visit the registry office where the marriage took place, but the applicant can choose any of the possible ones (personal application, mail, MFC, State Services).