How to make changes to the state cadastre in 2021

Home / Real estate / Land / Land survey / Cadastral passport / Cadastral plan

Back

Published: 02/25/2017

Reading time: 9 min

0

1267

A cadastral passport is the most important document for a land plot; without it, it is impossible to make any transactions. It is necessary that all data in this document be current and true.

If any actions were taken with the land plot that affected changes in its characteristics, then this must be properly recorded in the cadastral passport. And here it is worth talking about the procedure for making changes to this document.

• When will changes be required?
• What documents need to be prepared?
• How to correct inaccuracies in the cadastral passport? When the characteristics of the site change
• If mistakes were made

How to assign?

Most often, an address must be assigned to new land plots. In this case, a new land plot may appear in the following cases:

• a new one was formed as a result of allocation from lands that are owned by a municipality or the state;
• consolidation of existing sites.
• separated from the existing one;
• division into two new properties. Here you need to distinguish between a section and a section.

When selecting, the existing area is preserved, its boundaries are changed, and the address is assigned only to the new (selected) area. And during the division, two new sections are formed, and addresses will be required for both.

The emergence of a new property requires its inclusion in the register. This means that such a site should have:

• cadastral number;
• boundaries;
• address.

List of documents

The general list required to obtain an address consists of:

• cadastral passport;
• documents confirming the rights of the owner.

This is a general list that can be supplemented in individual situations.

This list is not mandatory. Since all this information is already contained in government agencies, they can request it themselves. But if you want to speed up the process, it is better to attach all the documents.

Statement

This is the main document on the basis of which the process of assigning an address to a site is initiated. Its form is officially approved and, in accordance with the requirements, the applicant must indicate the following data in it:

• details of the authority to which he applies to assign an address;
• his request to assign an address is voiced;
• detailed information about the site to which an address must be assigned: its cadastral number, other information;
• the reason for the formation of a new site, which is the basis for the need to assign a new address;
• a list of documents that are attached to the application;
• the manner in which the applicant wants to obtain a decision;
• the applicant must also sign the application with his own hand and decipher his signature.

Deadlines

The application usually indicates how the applicant wants to know about the decision. And now government authorities provide information in one of three ways:

1. Email . The statutory period for consideration of the application is 18 days from the date of receipt of the documents. Therefore, an email with a decision should arrive on the 19th day;
2. on paper is provided within ten days after the expiration of the time allotted for consideration of the application;
3. Personally , in this case, the deadline for submission is the same as when receiving a response by email.

Refusal

But failures are possible. Most often this happens in the following cases:

• Refusal to accept documents.

Most often this happens if the package of documents is not provided in full. Another reason for refusing to accept documents may be doubts that the documents provided are reliable. This can happen if there are corrections or erasures in the documents.

• The application must be submitted by the owner personally; if this is done by an unauthorized person, then he must have a document certifying his authority.
• A refusal may also occur if the address cannot be provided.

Subtleties

It is necessary to distinguish changes in the cadastre from registration after the termination of registration of real estate and from the correction of errors.

Regarding the simultaneous deregistration and new registration, it should be noted that, as a rule, such situations arise during the global redistribution of real estate or when several objects are involved in the process. When making the necessary changes to the cadastre, only minor alterations occur. For example, if as a result of the reconstruction of a building the area has increased by 10 sq.m., then of course this is a change in the cadastre. If an extension to the building was erected, requiring separate commissioning, then the original building is removed from the cadastral register and the entire complex is staged at once (the older ones are the rear ones, plus the extension, as a single object).

Regarding the correction of errors, this is a special procedure provided for by law. Correction of errors is carried out either at the initiative of the cadastral authority, or at the request of any person, or by court decision. In any case, the authorized body makes a decision about the identified error and eliminates the error within five days, of which interested parties are notified.

Individual cases

Two storage units at one address

Such cases do not occur very often, and occur due to an error by the cadastral engineer. Also, in the past, such cases occurred when allocating plots, when settlements did not have urban planning plans, and the municipal architect could make a mistake.

To clarify this situation, a person will have to order an examination. Such an examination can be carried out by any organization that is involved in the formation of land surveying cases, in particular it can be BTI. After you have carried out an examination and clarified the existing information, you can contact the cadastral chamber to assign an address to one specific plot - yours.

It should be immediately clarified
that finding another plot at your address does not make it your property. Ownership is determined on the basis of title documents, and the coincidence of addresses is not listed among such grounds in the legislation.

The building address does not match the building address

Such cases are also rare, but they do occur in practice, and usually this is also a mistake by engineers.

The procedure is the same as in the previous situation: an examination is required, differences are established and an appeal to the cadastral chamber is required to update the information.

In both cases, if, as a result of clarifications, the address of the site was changed, and the old address is indicated in the title documents, the information will need to be changed in Rosreestr (which will make the certificate invalid).

What is the subject of change?

First of all, it is necessary to understand which objects are included in the state real estate cadastre.

1. Land plots and their parts.
2. Buildings, structures, premises - OKS (capital construction projects).

In the first case, changes are made by preparing a boundary plan of the land plot. Secondly, from a technical point of view. Both documents are prepared by a cadastral engineer. However, not all types of changes are made with the participation of an engineer.

Public information

Knowing the address, you can find out the following information about the site:

• its cadastral number;
• situational plan;
• cadastral value;
• information about boundaries;
• owner information.

Using an address to clarify this information is the easiest and fastest way. Especially if the documents are not in front of one’s eyes, a person can always give the address with confidence. And below we will look at ways to obtain the necessary information for each case.

Cadastral number

Clarification of the cadastral number is the most common request that a person may need. In general, this number is in the cadastral passport, but this document is always kept at home with a bunch of similar documents, and in some cases there is a need to quickly clarify the number.

And in this case, you can use the Rosreestr website to obtain this information.

In general, of course, you can use other methods: a personal visit to Rosreestr, an application by mail. But clarifying the number in such ways looks somewhat absurd, especially if you can come home and look at it in your passport. But such methods may be necessary if you do not have a cadastral passport in your hands.

So, to quickly obtain information about the cadastral number, we recommend using an online service where you only need to enter the address of the land plot.

This information is for informational purposes only and such a certificate is not an official document.

Situational plan

This is a document that contains not only the land plot itself, but also other data, for example:

• nearby buildings, including an indication of the number of floors in them;
• names of surrounding streets;
• cardinal directions;
• lighting data;
• data on the passage of engineering communications.

Such a plan may be needed if a transaction is being finalized or any types of work are planned. Therefore, the situation plan is available to everyone on a public map on the Internet. To do this, it is enough to know the address. This information is also provided on the Rosreestr website.

Cadastral value

The cadastral value is usually required in order to estimate the approximate amount of property tax. Also, the cadastral value can be correlated with the market value in order to more accurately determine the price of sale or purchase of a land plot.

And this information is also freely available; to obtain this information, you just need to use the same service as to obtain a cadastral number.

With this method of obtaining information, information can be obtained almost instantly and for free.

Location and boundaries

The boundaries are usually reflected in the situational plan, and they are also included in the public cadastral map on the Internet.

To obtain information, just enter the cadastral number or address, and the system will show it on the map.

The results are shown through several publicly available maps - satellite map, Yandex or Google map, or in Google satellite data. For any of the results, you can check the box to show the cadastral boundaries of the plots. This will be enough to know the boundaries. On the map they are usually drawn with red lines.

Owner

Ownership information can also be obtained like any other publicly available information about the property. Such data can be obtained in the same ways as the cadastral number or value. Information about the owner is indicated in the extract from the Unified State Register. In order to get acquainted, an electronic request via the Internet will be enough. If the document is needed to be submitted to authorities and institutions, you will need to receive a response on paper, with a stamp and signature.

In this case, only the last name, first name and patronymic will be indicated. Passport data is personal information and is protected from viewing by the legislation of the Russian Federation.

The address of a land plot is an important and integral part of it, which is required for its identification. Also, the address, along with other information about the site, allows you to consider it as an object of property, and so it can act as an object of various legal relations.

Knowing the address of the site, you can obtain information about the cadastral value or the owner. This is necessary in order to calculate the approximate amount of tax or clarify information about the encumbrance.

In whose competence?

How is CN assigned to real estate? What organ does this?

This is handled by a special body called the cadastre, which is a division of Rosreestr. Who assigns CN to a real estate property?

It is the employees of this body who check the compliance of all documents relating to the property with each other - technical plan, certificate of ownership of the object, applications, and may refuse to provide such a service.

Read about the procedure for providing information about real estate from the State Property Committee in our article. Find out also how to include a building, structure or unfinished construction project in the cadastre.

What documents are needed to make changes?

It should be noted here that there are documents that are always necessary, and there are those that are needed for each specific case.

• You always need: a passport, title documents for the object, a power of attorney (if required).
• Documents from the cadastral engineer: when clarifying the boundary, correcting a cadastral error, a boundary plan. When the unique characteristics of a property change, a technical plan.
• Documents from authorized bodies: when changing the address, category of land, etc. instructions for the entry into force of the changes must be submitted. For OKSs, if this does not concern redevelopment (for example, changing the address, name, type of residential premises), orders are again needed.